Indices to forms and records management (San Antonio Police Department)

Beryl Lipton filed this request with the San Antonio Police Department of San Antonio, TX.
Tracking #

W280393-082719

Multi Request Indices to forms and records management
Status
Completed

Communications

From: Beryl Lipton


To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.

Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.

If you have any questions, feel free to contact me at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl Lipton

From: San Antonio Police Department

Dear Beryl Lipton:
Thank you for your interest in public records of the City of San Antonio. Your request has been received and is being processed in accordance with Chapter 552 of Texas Government Code, the Public Information Act. Your request was received in this office on 8/27/2019 and given the reference number W280393-082719 for tracking purposes.
Your request will be forwarded to the relevant City department(s) to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question. PLEASE NOTE: The Texas Public Information Act does not require a governmental body to create new information, to do legal research, or to answer questions.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed. Again, thank you for using the Open Records Center.
http://www.sanantonio.gov/opengovernment (https://u8387795.ct.sendgrid.net/wf/click?upn=S-2BehCBSDSzwVGewhY9FtkZhRA1aZExitvBSdJqSd2BOKcm6KIIOtBiKQWm1gRo0FtYlU2b9-2FmkPqADFuzlS2uA-3D-3D_JfG2uQDH0bl5up03TYXXkEtUIejLSUvW33l8Gn3SRuSTF1suNJLsmgSrVdUftP75PldY-2FA2P342nWa-2BkfaAzQHMw1eLgZN9iOYPUtTd206RikiTKjUentMHhZooWoOoO7eQbD1P4f4Ma9T9FcYwE0ImMHFO7YPNQNyjaZTfmx4DHcHfioHyiVPBAln5IAuO63vLHm1Qfupo3jl7ul4TcmsKCrdTzDZ5njLI-2F4FDZkcFfDaAAnQrd1YSW2yUGBdGkTDhiyyGLCmZ42XV6ztHaMkA6yWOjvZTAYHQ-2FKcZouBmY1J-2FLj8ZmQG7NElPrlP9pLV1Q4IxniKtRJw2tQ922yRE-2FOn5XATSY7xuLtwjGV6G9qB45xk-2FDW0f9zxiRRVpWQiQ6dHUnnAOmQwVGOwYYIw-3D-3D)

From: San Antonio Police Department

Attachments:
Index_Hyperlinked.doc (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN6IT1EI4-2BNrm6AZbEtDu-2B00aZrtmo4G9E5K-2FCVBtA-2Ba2IXR0T-2F2gSPVPhYQ7fCcebsXc6GhRv4iwDZXzc7hNAO2lkah2tNVZ48tKPokxcsBk5zcH1frpHQiiHEV-2F5iie2FujvzXr53COKVhKBJ-2B8a6MzmDKyyz-2Bysr8mvo5-2FP6EqLpegZ8BasShZ6WMJl4cGEA-3D-3D_JfG2uQDH0bl5up03TYXXkEtUIejLSUvW33l8Gn3SRuSTF1suNJLsmgSrVdUftP75PldY-2FA2P342nWa-2BkfaAzQGMzZKmLBdp3LgmodQ7krdry7vBqjdL9WOMN9kq4Il1zb8pCTIlsRCdo4wcc-2BiDNc61-2Fg83UF24xbRLE7pFV7wv7-2BYJ7uXNeG6W-2BUbRkRHw9vhCEcKzTGcdDnnYDYw7SeMoW3vD1RaCF-2BM8wIamKaw94opMftK0FktkJACPwUPs3sPqAW9HE0FjzRItb139BorGVADSAv-2B3tydGj17KJGJVkNm-2BckIu-2BMtKw2X2ieqk0v-2BDzvF8biczbR7LRqWMRFDAZYWsugq-2FzY2SodFYe96c1s78iSq8LKXtTxSPtLkMbpPbA0Ci4Qwu8fmrxHj2S2Q-3D-3D)
SAPD_General_Manual_08-2019.pdf (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN6IT1EI4-2BNrm6AZbEtDu-2B00aZrtmo4G9E5K-2FCVBtA-2Ba2IXR0T-2F2gSPVPhYQ7fCcebsXc6GhRv4iwDZXzc7hNAO2lkah2tNVZ48tKPokxcsBk5zcH1frpHQiiHEV-2F5iie2FujvzXr53COKVhKBJ-2B8a6PPhYYyKFQgsZyy7-2BU2uScK-2F6t-2BvhjbHq7bAvVYK7jJRg-3D-3D_JfG2uQDH0bl5up03TYXXkEtUIejLSUvW33l8Gn3SRuSTF1suNJLsmgSrVdUftP75PldY-2FA2P342nWa-2BkfaAzQGMzZKmLBdp3LgmodQ7krdry7vBqjdL9WOMN9kq4Il1zb8pCTIlsRCdo4wcc-2BiDNc61-2Fg83UF24xbRLE7pFV7wv7-2BYJ7uXNeG6W-2BUbRkRHw9vhCEcKzTGcdDnnYDYw7SeMoW3vD1RaCF-2BM8wIamKaw94opMftK0FktkJACPwUPs3ZF-2B4S7Oc639YCN-2FmmlkOCCIZsmuCCw9NHOH3Ik5XTDFEAm4yqWloES8K2k5gFulEYb5J3BSdBC2MbFdZ3q-2FXdBYdIdllndwQmeas8L464I9HwJJkOORK5JCUO0Vjm-2B1oFchiHnyKNtCADz4pf4JBrw-3D-3D)

--- Please respond above this line ---
City of San Antonio 10/09/2019
Beryl Lipton Via EMail

MuckRock News, DEPT MR 79295
Somerville, MA 02144

RE:    Response to Public Information Request

COSA ORR No: W280393-082719

Dear Beryl Lipton,

This letter responds to your request for information to the City of San Antonio, dated and received in our office on 8/27/2019 2:43:51 AM.

Information Requested: Police Records Request - To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.

Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.

If you have any questions, feel free to contact me at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl Lipton

The City of San Antonio has reviewed its files and has located the attached document which is responsive to your request. Although the Public Information Act allows a governmental body to charge for copying documents, the attached is provided to you at no charge.

As we have fulfilled your request, we have closed it.

Sincerely,
Jennifer L. Perez
Police Audio/Video Record Specialist

San Antonio Police Department
Open Records Office
Public Safety Headquarters
315 South Santa Rosa Ave.
San Antonio, Texas 78207
O: (210) 207-7320

Redaction of Dates of Birth
The information you requested contains public citizens' dates of birth. These details are confidential under section 552.101 of the Texas Government Code in conjunction with common-law privacy. The City has redacted these details pursuant to the previous determination granted by the Texas Attorney General in OR2016-08566.

Redaction of City Official or Employee Personal Information
The information you requested contains the home address, home telephone number, social security number, and/or family member information of a public employee or official. As provided by section 552.024 of the Texas Government Code, this public employee or official has chosen to make this personal information confidential. Our office is prohibited by law from releasing this personal information to you, and therefore we have removed these details from the enclosed information we are providing to you.

Normally, a governmental entity must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.024 allows us to withhold this specific information without requesting a ruling from the attorney general.

Redaction of Confidential Information
The records you have asked for contain pieces of information that have been deemed confidential by law, which the Attorney General’s Open Records Decision (ORD) No. 684 allows governmental entities to automatically redact or remove without seeking a ruling from the Attorney General. Within these records, city staff has redacted the following information pursuant to the listed exceptions and Open Records Decision No. 684:
Direct deposit authorization forms (Public Information Act § 552.101)
I-9 employment eligibility form (Public Information Act § 552.101 in conjunction with § 1324a of title 8 of the United States Government Code)
W-2 and W-4’s (Public Information Act § 552.101 in conjunction with § 6103(a) of title 26 of the United States Code)
Military discharge records (Public Information Act § 552.140(b))
Certified agendas, tapes of closed meetings (Public Information Act 52.101 in conjunction with § 551.104(c) of the Open Meetings Act.
Citizen email addresses (Public Information Act § 552.137)
Social security numbers (Public Information Act § 552.147)

Redaction of Motor Vehicle Information
The information you requested contains information that relates to:
a motor vehicle operator’s or driver’s license or permit issued by an agency of this state or another state or country; or
a motor vehicle title or registration issued by an agency of this state or another state or country; or
a personal identification document issued by an agency of this state or another state or country or a local agency authorized to issue an identification document.
This information is confidential under section 552.130 of the Texas Government Code. Our office is prohibited by law from releasing this information to you, and therefore we have removed this information from the enclosed information we are providing to you.
Normally, we must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.130 allows us to withhold this specific information without requesting a ruling from the attorney general.

Redaction of Access Device Numbers
The information you requested contains a credit card, debit card, charge card, or access device number that is collected, assembled, or maintained by or for a governmental body. This information is confidential under section 552.136 of the Texas Government Code. Our office is prohibited by law from releasing this information to you, and therefore we have removed this information from the enclosed information we are providing to you.
Normally, we must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.136 allows us to withhold this specific information without requesting a ruling from the attorney general.
Please let me know if we can be of any other assistance.

How to appeal the withholding of information
If you wish to appeal the withholding of the aforementioned information, you must send the following to the attorney general:
a signed, written statement indicating your wish to appeal the withholding of information;
the name of the governmental body that withheld information from you;
the date you made your original request for information; and
a copy of your original request for information, or if you are unable to provide a copy, a description of your original request for information.
You may also submit written comments stating why you think the information should be released to you, but you are not required to do so.
Send your appeal by mail to the attorney general at:
Open Records Division
P.O. Box 12548
Austin, Texas 78711-2548
Within forty-five business days after receiving all of the above-listed items necessary to file your appeal, the attorney general will issue a written ruling on the matter. You will receive a copy of this ruling in the mail.

From: San Antonio Police Department

Attachments:
Index_Hyperlinked.doc (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN6IT1EI4-2BNrm6AZbEtDu-2B00aZrtmo4G9E5K-2FCVBtA-2Ba2IXR0T-2F2gSPVPhYQ7fCcebsXc6GhRv4iwDZXzc7hNAO2lkah2tNVZ48tKPokxcsBk5zcH1frpHQiiHEV-2F5iie2FujvzXr53COKVhKBJ-2B8a6MzmDKyyz-2Bysr8mvo5-2FP6EqLpegZ8BasShZ6WMJl4cGEA-3D-3D_JfG2uQDH0bl5up03TYXXkEtUIejLSUvW33l8Gn3SRuSTF1suNJLsmgSrVdUftP75PldY-2FA2P342nWa-2BkfaAzQLG5OBcH8H0wdbbahX6MVzqU2v9iJziJHgUQv1ONSuQU1x00a6gDouuUEPC9KtHZKFNkZ8gMGmE5S6Lat-2FFdSl0lNN1ZnSNL-2FraoB3QNwFtBiIapNxBwgzQATs2YQ1hK5K2xyhjQSNTW-2Bq1UhmIjAkKQkaOGUHbSKnJdSMA-2FppWO6PKy-2F1YHEzFKl8AJ3kYZYOArJTFPRk3IcbBxTLzE1XjJqB0iQoRC4MImuRDM1EBMM6daTj23Bq1aOFotZePAwJ6MvcIsiXhg-2F1DDoONNtZQINsZi0YB-2BEA2FPPa8yDG0AoyJZPB-2FCgcmzLo4j1gfDg-3D-3D)
SAPD_General_Manual_08-2019.pdf (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN6IT1EI4-2BNrm6AZbEtDu-2B00aZrtmo4G9E5K-2FCVBtA-2Ba2IXR0T-2F2gSPVPhYQ7fCcebsXc6GhRv4iwDZXzc7hNAO2lkah2tNVZ48tKPokxcsBk5zcH1frpHQiiHEV-2F5iie2FujvzXr53COKVhKBJ-2B8a6PPhYYyKFQgsZyy7-2BU2uScK-2F6t-2BvhjbHq7bAvVYK7jJRg-3D-3D_JfG2uQDH0bl5up03TYXXkEtUIejLSUvW33l8Gn3SRuSTF1suNJLsmgSrVdUftP75PldY-2FA2P342nWa-2BkfaAzQLG5OBcH8H0wdbbahX6MVzqU2v9iJziJHgUQv1ONSuQU1x00a6gDouuUEPC9KtHZKFNkZ8gMGmE5S6Lat-2FFdSl0lNN1ZnSNL-2FraoB3QNwFtBiIapNxBwgzQATs2YQ1hK5K2xyhjQSNTW-2Bq1UhmIjAkKQkaOGUHbSKnJdSMA-2FppWOVDCJKYVlB20470ucl9LYVHVxO-2BmUNpGXdvyfiFUcItIXnV3SiQxlndzCIdjpZx-2FUNvE2rIP780QI2FuevJJC4aa8ICuk7-2Femb6jgVbh6DUjrvjZ5-2B-2F31IgKQPu8EHVa1GKBMaexv52Qinyha4QuR8A-3D-3D)

--- Please respond above this line ---
City of San Antonio 10/09/2019
Beryl Lipton Via EMail

MuckRock News, DEPT MR 79295
Somerville, MA 02144

RE:    Response to Public Information Request

COSA ORR No: W280393-082719

Dear Beryl Lipton,

This letter responds to your request for information to the City of San Antonio, dated and received in our office on 8/27/2019 2:43:51 AM.

Information Requested: Police Records Request - To Whom It May Concern:

Pursuant to the Texas Public Information Act, I hereby request the following records:

Any and all materials, indices, directives, and guiding documentation regarding the forms generated and retained by this agency, including but not limited those used in the course of all duties: response to an incident or call, collection of evidence, interaction or communication with individuals or potential witnesses, patrol, arrests, booking, investigation, follow-up visits and interactions, chain of custody, creation of criminal files.

Please also provide the name or documentation sufficient to show the primary and supplemental records management systems in use by this agency.

If you have any questions, feel free to contact me at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Beryl Lipton

The City of San Antonio has reviewed its files and has located the attached document which is responsive to your request. Although the Public Information Act allows a governmental body to charge for copying documents, the attached is provided to you at no charge.

As we have fulfilled your request, we have closed it.

Sincerely,
Jennifer L. Perez
Police Audio/Video Record Specialist

San Antonio Police Department
Open Records Office
Public Safety Headquarters
315 South Santa Rosa Ave.
San Antonio, Texas 78207
O: (210) 207-7320

Redaction of Dates of Birth
The information you requested contains public citizens' dates of birth. These details are confidential under section 552.101 of the Texas Government Code in conjunction with common-law privacy. The City has redacted these details pursuant to the previous determination granted by the Texas Attorney General in OR2016-08566.

Redaction of City Official or Employee Personal Information
The information you requested contains the home address, home telephone number, social security number, and/or family member information of a public employee or official. As provided by section 552.024 of the Texas Government Code, this public employee or official has chosen to make this personal information confidential. Our office is prohibited by law from releasing this personal information to you, and therefore we have removed these details from the enclosed information we are providing to you.

Normally, a governmental entity must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.024 allows us to withhold this specific information without requesting a ruling from the attorney general.

Redaction of Confidential Information
The records you have asked for contain pieces of information that have been deemed confidential by law, which the Attorney General’s Open Records Decision (ORD) No. 684 allows governmental entities to automatically redact or remove without seeking a ruling from the Attorney General. Within these records, city staff has redacted the following information pursuant to the listed exceptions and Open Records Decision No. 684:
Direct deposit authorization forms (Public Information Act § 552.101)
I-9 employment eligibility form (Public Information Act § 552.101 in conjunction with § 1324a of title 8 of the United States Government Code)
W-2 and W-4’s (Public Information Act § 552.101 in conjunction with § 6103(a) of title 26 of the United States Code)
Military discharge records (Public Information Act § 552.140(b))
Certified agendas, tapes of closed meetings (Public Information Act 52.101 in conjunction with § 551.104(c) of the Open Meetings Act.
Citizen email addresses (Public Information Act § 552.137)
Social security numbers (Public Information Act § 552.147)

Redaction of Motor Vehicle Information
The information you requested contains information that relates to:
a motor vehicle operator’s or driver’s license or permit issued by an agency of this state or another state or country; or
a motor vehicle title or registration issued by an agency of this state or another state or country; or
a personal identification document issued by an agency of this state or another state or country or a local agency authorized to issue an identification document.
This information is confidential under section 552.130 of the Texas Government Code. Our office is prohibited by law from releasing this information to you, and therefore we have removed this information from the enclosed information we are providing to you.
Normally, we must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.130 allows us to withhold this specific information without requesting a ruling from the attorney general.

Redaction of Access Device Numbers
The information you requested contains a credit card, debit card, charge card, or access device number that is collected, assembled, or maintained by or for a governmental body. This information is confidential under section 552.136 of the Texas Government Code. Our office is prohibited by law from releasing this information to you, and therefore we have removed this information from the enclosed information we are providing to you.
Normally, we must request a ruling from the Texas Attorney General before we can withhold any of the information you requested. However, section 552.136 allows us to withhold this specific information without requesting a ruling from the attorney general.
Please let me know if we can be of any other assistance.

How to appeal the withholding of information
If you wish to appeal the withholding of the aforementioned information, you must send the following to the attorney general:
a signed, written statement indicating your wish to appeal the withholding of information;
the name of the governmental body that withheld information from you;
the date you made your original request for information; and
a copy of your original request for information, or if you are unable to provide a copy, a description of your original request for information.
You may also submit written comments stating why you think the information should be released to you, but you are not required to do so.
Send your appeal by mail to the attorney general at:
Open Records Division
P.O. Box 12548
Austin, Texas 78711-2548
Within forty-five business days after receiving all of the above-listed items necessary to file your appeal, the attorney general will issue a written ruling on the matter. You will receive a copy of this ruling in the mail.

Files

There are no files associated with this request.