Local level SAEC policies/data (Salt Lake City PD)

Dear Vanessa Nason,
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Salt Lake City Corporation

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Sergeant Brandon Shearer

Public Relations Unit

Salt Lake City Police Department

Dear Vanessa :

Your Request for Records has been received and will be processed in accordance with the requirements of the Government Records Access Management Act (GRAMA), 63G-2, Utah Code Annotated.  It is not necessary to submit this request to multiple City Departments; staff will coordinate compilation internally.

Your request was received in this office on 12/18/2018 and given the reference number P056911-121818 for tracking purposes.

Record Requested: To Whom It May Concern:Pursuant to the Government Records Access and Management Act, I hereby request the following records:Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:• all standard operating procedures regarding the SAEC process• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.• all audits involving this agency regarding the collection or backlog of SAEC kits• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kitsIf there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.Sincerely,Vanessa Nason

Reason for Request: Journalistic investigation.

Case Number:

Names and Dates of Birth of People Involved in Case:

You'll receive an email when your request has been completed. Again, thank you for using the Public Records Center. Thank You.

Salt Lake City Corporation

--- Please respond above this line ---
Vanessa – SLCPD has received and reviewed your records request.   SLCPD responds, in part, as follows: • all standard operating procedures regarding the SAEC process – All policies that are followed by SLCPD can be found on our website at http://www.slcpd.com/resources/ in the Police Policy Manual section.
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
All policies that are followed by SLCPD can be found on our website at http://www.slcpd.com/resources/ in the Police Policy Manual section.
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed Due to the extensive time and research this portion of the request will take, SLCPD is asking for an extension of time to respond to this request.

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed -  SLCPD has sent into the State Crime Lab all unsubmitted cases from 2000 to 2014.  Since 2014 we have submitted all kits to be tested and continue to do so on a regular basis.
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations -  SLCPD does not have any unprocessed kits in any storage facilities.  SLCPD has sent into the State Crime Lab all unsubmitted cases from 2000 to 2014.  Since 2014 we have submitted all kits to be tested and continue to do so on a regular basis.
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. Due to the extensive time and research this portion of the request will take, SLCPD is asking for an extension of time to respond to this request.
• all audits involving this agency regarding the collection or backlog of SAEC kits - SLCPD does not have any documents responsive to this request.
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits - SLCPD does not have any documents responsive to this request.
As stated above, SLCPD will need additional time to respond to portions of this request.  At this time I am unable to provide an estimate of time, however I will let you know within the week.  If you have any questions or need additional assistance, please feel free to contact me.  You may also contact the Public Information Officer at 801-799-NEWS for any talking points regarding this matter. Sincerely, Candee Allred SLCPD

--- Please respond above this line ---
Vanessa – SLCPD has received and reviewed your records request.   SLCPD responds, in part, as follows: • all standard operating procedures regarding the SAEC process – All policies that are followed by SLCPD can be found on our website at http://www.slcpd.com/resources/ in the Police Policy Manual section.
• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies
All policies that are followed by SLCPD can be found on our website at http://www.slcpd.com/resources/ in the Police Policy Manual section.
• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed Due to the extensive time and research this portion of the request will take, SLCPD is asking for an extension of time to respond to this request.

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed -  SLCPD has sent into the State Crime Lab all unsubmitted cases from 2000 to 2014.  Since 2014 we have submitted all kits to be tested and continue to do so on a regular basis.
• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations -  SLCPD does not have any unprocessed kits in any storage facilities.  SLCPD has sent into the State Crime Lab all unsubmitted cases from 2000 to 2014.  Since 2014 we have submitted all kits to be tested and continue to do so on a regular basis.
• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. Due to the extensive time and research this portion of the request will take, SLCPD is asking for an extension of time to respond to this request.
• all audits involving this agency regarding the collection or backlog of SAEC kits - SLCPD does not have any documents responsive to this request.
• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits - SLCPD does not have any documents responsive to this request.
As stated above, SLCPD will need additional time to respond to portions of this request.  At this time I am unable to provide an estimate of time, however I will let you know within the week.  If you have any questions or need additional assistance, please feel free to contact me.  You may also contact the Public Information Officer at 801-799-NEWS for any talking points regarding this matter. Sincerely, Candee Allred SLCPD

--- Please respond above this line ---
Vanessa - The following is a supplemental response to your request of December 18, 2018: - The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed - Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. SLCPD responds as follows: Since the summer of 2014 we have been sending all of our sexual assault kits to the lab.  The kits that had not been submitted prior to the summer of 2014 were accounted for, sent to the lab and have been tested. Recently Utah State Law mandates all sexual assault kits need to be sent to the state lab for testing within 30 days, with the exception of the kits with a restricted status and/or linked to a homicide victim. The kits that we will not send to be tested have a restricted status by the victim’s choice and will remain in our evidence until the victim gives permission for them to be sent. Since the summer of 2014 we have had very few kits that would fit in the restricted category and remain in evidence not tested.
We sometimes take kits from hospitals in our jurisdiction as a courtesy for outside agencies. Those kits are placed into evidence and then sent to the jurisdictional agencies.
We have a time allocated once a week for our kits to be delivered to the lab for testing.
This response will complete our response to your request.  If you have any additional questions, please contact the Public Information Officer at 801-799-NEWS. The PIO can provide you with additional talking points or specific information on this issue If you are dissatisfied with Salt Lake City's response to your request, you may appeal to the City's Chief Administrative Officer by filing a written notice with the City Recorder within 30 calendar days after the date of this letter, pursuant to Utah Code Ann. Sec 63G-2-401.  The notice of appeal must state your name, mailing address and daytime telephone number and the relief you seek.  The City requests that you also include a copy of your GRAMA request, if applicable.  You may include a short statement of facts, reasons, and legal authority in support of your appeal.  The address of the City Recorder is P.O. Box 145515, Salt Lake City, Utah  84114-5515. Sincerely, Candee Allred GRAMA Coordinator SLCPD

--- Please respond above this line ---
Vanessa - The following is a supplemental response to your request of December 18, 2018: - The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed - Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. SLCPD responds as follows: Since the summer of 2014 we have been sending all of our sexual assault kits to the lab.  The kits that had not been submitted prior to the summer of 2014 were accounted for, sent to the lab and have been tested. Recently Utah State Law mandates all sexual assault kits need to be sent to the state lab for testing within 30 days, with the exception of the kits with a restricted status and/or linked to a homicide victim. The kits that we will not send to be tested have a restricted status by the victim’s choice and will remain in our evidence until the victim gives permission for them to be sent. Since the summer of 2014 we have had very few kits that would fit in the restricted category and remain in evidence not tested.
We sometimes take kits from hospitals in our jurisdiction as a courtesy for outside agencies. Those kits are placed into evidence and then sent to the jurisdictional agencies.
We have a time allocated once a week for our kits to be delivered to the lab for testing.
This response will complete our response to your request.  If you have any additional questions, please contact the Public Information Officer at 801-799-NEWS. The PIO can provide you with additional talking points or specific information on this issue If you are dissatisfied with Salt Lake City's response to your request, you may appeal to the City's Chief Administrative Officer by filing a written notice with the City Recorder within 30 calendar days after the date of this letter, pursuant to Utah Code Ann. Sec 63G-2-401.  The notice of appeal must state your name, mailing address and daytime telephone number and the relief you seek.  The City requests that you also include a copy of your GRAMA request, if applicable.  You may include a short statement of facts, reasons, and legal authority in support of your appeal.  The address of the City Recorder is P.O. Box 145515, Salt Lake City, Utah  84114-5515. Sincerely, Candee Allred GRAMA Coordinator SLCPD