Local level SAEC policies/data (Salem, Oregon)

Vanessa Nason filed this request with the Salem Police Department of Salem, OR.

It is a clone of this request.

Est. Completion Dec. 10, 2018
Status
Fix Required

Communications

From: Vanessa Nason

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:

• all standard operating procedures regarding the SAEC process

• any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies

• the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• the number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• all audits involving this agency regarding the collection or backlog of SAEC kits

• all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Vanessa Nason

From: Salem Police Department

Your Public Records Request was forwarded to the Records Unit today (12/3/18) from our 911 center. I see no record of your previous request in our files. I have attached an acknowledgement letter to this email. We will review your request and get a cost estimate to you no later the December 10, 2018.

Sincerely,

Kevin M. Hayden
Records Operations Manager
Salem Police Department
(503) 588-6110
[City Of Salem]

From: Salem Police Department

To Whom It May Concern,

You state your original request was submitted in March 16, 2018. We have no record of that original request. Your request for follow-up on December 3, 2018 was submitted to Mark Buchholz, who is the director of the Willamette Valley Communication (911) Center and not responsible for public records requests. This request and several others had been submitted to Mr. Buchholz' email were either not received or blocked the City's spam filter. To prevent this from happening in the future, please do not send requests via email, rather submit any future requests either via mail to:

Public Records Request
Salem Police Department
555 Liberty Street SE (Room 130)
Salem, OR 97301-3513

Or fax your requests to (503) 588-6329.

By utilizing mail or fax your future requests will be logged by records staff and handled on a first in, first out manner with all other public records requests.

We believe we have four current requests from MuckRock, identified as MR51294, MR661135, MR49000, and MR42212. Individual responses will be sent on all four today.

In response to your request for information related to sexual assault evidence collection kits (MR51294) (Activity ID 31109) the following information is provided:

These kits are referred to as Sexual Assault Forensic Exam (SAFE) kits in Salem Police Department Policy. Your request was detailed so we are responding to each point individually. Where we have indicated the requested record does not exist or is not available in the format requested, production of the records may require reproduction of individual evidence records which would take considerable man hours by evidence staff. Based on an initial evaluation of man hours required research, reproduce and provide individual records responsive to this request the cost to produce records requested would exceed $4,500. If you would like to modify/clarify your request we may be able to provide a more limited response to some of these issues. If you wish to clarify please contact me via phone to discuss details.

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits (also known as "rape kits") and processing:
* all standard operating procedures regarding the SAEC process Attached to this email are the current policy/procedure documents related to handling SAFE Kits. None of these policies are under revision at this time.
* any written policies or procedures regarding department practices on the acquisition of or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other possibly relevant locations, laboratories, or agencies process Attached to this email are the current policy/procedure documents related to handling SAFE Kits. None of these policies are under revision at this time.
* the number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed. Due to changes in processing procedures and/or electronic tracking, this record does not exist or is not available in the form/format requested.
* the number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed Due to changes in processing procedures and/or electronic tracking, this record does not exist or is not available in the form/format requested.
* the number of unprocessed kits in any storage facilities currently under the department's jurisdiction and control, including those held by medical personnel or at external laboratory locations Due to changes in processing procedures and/or electronic tracking, this record does not exist or is not available in the form/format requested.
* any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data. Due to changes in processing procedures and/or electronic tracking, this record does not exist or is not available in the form/format requested.
* all audits involving this agency regarding the collection or backlog of SAEC kits No record of external audits exists.
* all proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits process Attached to this email are the current policy/procedure documents related to handling SAFE Kits. None of these policies are under revision at this time.

Sincerely,

Kevin M. Hayden
Records Operations Manager
Salem Police Department
(503) 588-6110
[City Of Salem]

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