Facial Recognition - Sacremento (CA)

Dear Freddy :

Thank you for contacting the City of Sacramento to obtain public records.

The City received your Public Records Act request dated July 03, 2019 and has assigned the reference number P015720-070319 for tracking purposes.

Record(s) Requested: To Whom It May Concern:Pursuant to the California Public Records Act, I hereby request the following records:Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.Responsive materials include but are not limited to:• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.• Financial records: purchase orders, invoices, and other memoranda and documentation. • Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology. • Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.• Data: Documents sufficient to describe the source of photos for facial recognition which may include your agency booking photos, other agency booking photos as well as DMV photos. Documents sufficient to show the number of photos in your facial recognition database. Documents that describe the data retention policy of your agency for facial recognition. Documents describing where your agencies use facial recognition technology including at county jails, on body worn cameras, fixed surveillance cameras etc.Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.Sincerely,Freddy MartinezUpload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAOKdFCz2pX8zdEmZL06F6PngA%3A1hicJ3%3AjpVHHVJ0rlfiHANlK-rb9pTh2E4&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fsacramento-police-department-631%252Ffacial-recognition-sacremento-ca-76464%252F%253F

We have begun processing your request.

City of Sacramento Records

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Public Records Reference # P015720-070319
Freddy Martinez:
The City of Sacramento has received your California Public Records Act request dated July 03, 2019 wherein you requested records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services. The City has begun researching and identifying records responsive to your request. Consequently, additional time is necessary to properly respond to your request due to the need to compile or extract data (permitted under Government Code 6253 (c)(2)). We will notify you within fourteen (14) days as to whether the City is in possession of non-exempt records responsive to your request.
If you have any questions, please feel free to contact the City's Record Department at (916) 808-5002 or by replying to this email.
Thank you,
Records Staff
Office of the City Clerk
City of Sacramento
915 I Street, 5th Floor
New City Hall
Sacramento, CA 95814 Sacramento Public Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtfLBgK4Ff41UTxbnDkyCZY-2FCEm9hDbx9T4c9OmIe5PZ8Gv6eWdjdcnTriOQy0rxmyf9wIIj5-2Fee2GpJ5FB6aGKrgC3g6jVV9x477IJS3kgYYSGcK2Joz2dH7crmHdlviPQKtvzKOf5E70x8gnpxbxgaH0aKrskbSRModZc0LVQAORcWwP-2FmE7dnMN-2FsexjUxJumM-2FbrQzZssCqXH3ee6hdpIzE6wItKXGmcK-2BqzsoBmcxeeFFHdqHIK19FkvTdeUpfCxTI9Vl-2FsC-2B96GMNb5jJvPg6DxoaKANwGj9qLpXOtcRnQrazd1WOj6oQDGIIuzvw-3D-3D)

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Public Records Reference # P015720-070319
Freddy Martinez:
The City of Sacramento has received your California Public Records Act request dated July 03, 2019 wherein you requested records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services. The City has identified records potentially responsive to your request and is continuing to compile additional records that may be responsive.
We anticipate that any records identified will be made available to you by October 25, 2019.
If you have any questions, please feel free to contact the City's Record Department at (916) 808-5002 or by replying to this email.
Thank you,
Records Staff
Office of the City Clerk
City of Sacramento
915 I Street, 5th Floor
New City Hall
Sacramento, CA 95814 Sacramento Public Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtbwRz4noaGZ-2FmaoU7v9Nd15CJFgvtueSToo08yCqs-2BXs59NPNZ4qlIg2gjcb8tKA3c4Q9pJV-2FR-2BpWIm-2BV2nCZgiNDXb1HlDqBYlO9jwoAlPFs3DZrjbU2V8jpNM4eh-2Fdi3r2-2BaxPPcdh1z79-2FxWE2wGSXymuElPIIp2S236Dc3pjTNG6e9vXaflujr87nQIB6oyCsP06wf-2BiQIav6oUamcevyQLqh0HiSitwUm0PS0LNm7ESl6GvFnLe57NIK8Vlw1cu6udyrufwrhu8-2BSsUZajZquRw-2FpLxsjPZPos7FFXJpvyB2j-2FufSyLZTvrMr8ImQ-3D-3D)

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Public Records Reference # P015720-070319
Freddy Martinez:
The City of Sacramento has received your California Public Records Act request dated July 03, 2019 wherein you requested records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services. The City has identified records potentially responsive to your request and is continuing to compile additional records that may be responsive.
We anticipate that any records identified will be made available to you by November 25, 2019.
If you have any questions, please feel free to contact the City's Record Department at (916) 808-5002 or by replying to this email.
Thank you,
Records Staff
Office of the City Clerk
City of Sacramento
915 I Street, 5th Floor
New City Hall
Sacramento, CA 95814 Sacramento Public Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtW42RXO37ojK4Zdx9eWUxlRUhrDKq1TBFmUfUo9mEeiNryCx9xvyJDryC9C96yZmyXp6r-2BUUi0r-2FqPAqw40p35XglffQbRmTwclcHJ0jmMETFffbmdjNcK3kRYZ7UtXfvgP3BXxui7TfWSWUXRjuWn3dUTA6f7RTBiMbm43mVrzdhbpggS1rZfemH2wBJ695IzSmY0QzNMxd1pnWQf-2Br9eM3xqlpy0L74mXjom15VEH-2FR-2Btr3lZTjjzLhlynOaN-2Bo32Njb2nVjzCeC-2BNrtlMurHfeiOHVKEIrs5vqT0W5e8R8C60zHweKQa1sAmoEFE6dQ-3D-3D)

To monitor the progress or update this request please log into the Sacramento Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtW42RXO37ojK4Zdx9eWUxlRUhrDKq1TBFmUfUo9mEeiNryCx9xvyJDryC9C96yZmyXp6r-2BUUi0r-2FqPAqw40p35XglffQbRmTwclcHJ0jmMETFffbmdjNcK3kRYZ7UtXfvgP3BXxui7TfWSWUXRjuWn3dUTA6f7RTBiMbm43mVrzdm6jsYFFpO-2FnE2lBD2tfd9MRLX0OqKuV-2BznIsLfmGqfIJRwckjj2IGaK6bEmLyiHPO-2BWANB349bBaGcttx9ykJREm3w7dTRVX6sg0qaJG8n0pKirm9VqtA9BW3AFIbxFpEle3IOGWfXrjByry3NZ5hA-3D-3D)

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Public Records Reference # P015720-070319
Freddy Martinez:
This letter is in response to your California Public Records Act request dated July 03, 2019 wherein you requested the following:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Data: Documents sufficient to describe the source of photos for facial recognition which may include your agency booking photos, other agency booking photos as well as DMV photos. Documents sufficient to show the number of photos in your facial recognition database. Documents that describe the data retention policy of your agency for facial recognition. Documents describing where your agencies use facial recognition technology including at county jails, on body worn cameras, fixed surveillance cameras etc.

Please note that the Police Department has facial recognition software because it was part of a package of software the City purchased from Vigilant Solutions; however, none of our cameras are programmed for facial recognition - it is not a feature that the Police Department uses at this time. That said, we would have no documents responsive to items 2-3 and 5-9 of the request. Responsive records have been uploaded that are responsive to item 4 of the request. You can log into the system at Sacramento Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtXIECKdGrd3OjQr8STyO3SbclKvAjUhcvFeMuKfmZQHDJ-2B6lgE2CqfXLRN8KJlZF3rpp9sM8EgsTVNJrktkPEWUuV2f6VPfq-2F1M4o-2BfDVunMUyU6YWz2OF-2BQzdDtu1FNMAZwabGMJgykzOyiI-2B3pBhtt-2BfXyHsqzpT-2BZcXFmynh-2BzUh-2Fj6ctdjmgKEYmr7-2BIQN-2Bpar2rFVXshnhSkCqykocra4aXGFCYciKFromTbaYLoM7hUD82N-2F3YgAy-2FtXPvd0rpX9UgzzP6Lp9mdmx0tE9tcONUkM-2FIzqjPZaQHDm1QIsg-2FCG50UJGy3wmMKQd7Eg-3D-3D)
If you have any questions, please feel free to contact the City's Record Department at (916) 808-5002 or by replying to this email. Thank you, Records Staff Office of the City Clerk City of Sacramento 915 I Street, 5th Floor New City Hall Sacramento, CA 95814

To monitor the progress or update this request please log into the Sacramento Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN5nx35RZVFR1Yjl-2BX-2BjyrizJ8nP0dx9daakGP4qEO57oIPG5KQ9ubvGdA8nUHRaFARt-2FfSuU9GAbRuKrUq1F9jYvH91WjA2ErchY96ZV8zn5_KuQjt3L30tz2O-2BeRkn0xxEEp4cKUCboe3iuUCyd0tuSZxhr32yzqe90XEr5jhlknVSd3hTmxqBJZDDAfDMnDtXIECKdGrd3OjQr8STyO3SbclKvAjUhcvFeMuKfmZQHDJ-2B6lgE2CqfXLRN8KJlZF3rpp9sM8EgsTVNJrktkPEWUuV2f6VPfq-2F1M4o-2BfDVunMUyU6YWz2OF-2BQzdDtu1FNMAZwabGMJgykzOyiI-2B3pBhtt-2BfXyHsqzpT-2BZcXFmynh-2B6FOUms0xmjLU19axT9QdH-2FA6NKl19ghwzrZQGjS0lO0i0Pa4kQ3f2lId8BAUZGBZFA7bPfuH8ooeCFfe54u2puKN7QpDcKsDQDQKgsMLZFcRv-2FGqXoWe2oS-2BZFBPe11Oim6Uv7lYgxDkChe68DRagQ-3D-3D)