Subject matter listing (City of Rome Mayor's Office)
| Submitted | Dec. 12, 2014 |
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Communications
From: Benjamin Lesser
To Whom It May Concern:
Pursuant to the New York State Freedom of Information Law (1977 N.Y. Laws ch. 933), I hereby request the following records:
A copy of the current list by subject matter, of all records in the possession of the agency.
Per NEW YORK PUBLIC OFFICERS LAW, ARTICLE 6, Section 87(3):
"Each agency shall maintain:
[....]
(c) a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article. Each agency shall update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."
I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Benjamin Lesser
From: Louise S. Glasso
Dear Mr. Benjamin Lesser:
Please be advised that your Freedom of Information Request was received by this office on December 12, 2014. We are currently in the process of gathering the information you requested. We will notify you within the next twenty (20) business days when our review is complete. If we should find that more time is required, we will inform you.
You should also be aware that a rate of twenty-five cents ($.25) per page will be charged for any request requiring photocopying, and /or the actual cost of reproducing the record(s), if necessary.
Please feel free to call the City Clerk's office at (315) 339-7659 with any questions or concerns you may have as to the status of your request.
Sincerely,
Louise S. Glasso, CMC
Rome City Clerk
198 N. Washington St.
Rome, New York 13440
Phone: 315-339-7658
Fax: 315-838-1160
e-mail: lglasso@romecitygov.com<mailto:lglasso@romecitygov.com>
CONFIDENTIALITY NOTICE: This e-mail, and any attachment to it, is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential or exempt from disclosure pursuant to applicable federal, state or local law. You are hereby notified that any dissemination, distribution or copying of this communication, except in accordance with its intended purpose, is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you.
From: Louise S. Glasso
Dear Mr. Benjamin Lesser:
Please be advised that your Freedom of Information Request was received by this office on December 12, 2014. We are currently in the process of gathering the information you requested. We will notify you within the next twenty (20) business days when our review is complete. If we should find that more time is required, we will inform you.
You should also be aware that a rate of twenty-five cents ($.25) per page will be charged for any request requiring photocopying, and /or the actual cost of reproducing the record(s), if necessary.
Please feel free to call the City Clerk's office at (315) 339-7659 with any questions or concerns you may have as to the status of your request.
Sincerely,
Louise S. Glasso, CMC
Rome City Clerk
198 N. Washington St.
Rome, New York 13440
Phone: 315-339-7658
Fax: 315-838-1160
e-mail: lglasso@romecitygov.com<mailto:lglasso@romecitygov.com>
CONFIDENTIALITY NOTICE: This e-mail, and any attachment to it, is intended only for the use of the individual or entity to which it is addressed and may contain information that is privileged, confidential or exempt from disclosure pursuant to applicable federal, state or local law. You are hereby notified that any dissemination, distribution or copying of this communication, except in accordance with its intended purpose, is strictly prohibited. If you have received this e-mail in error, please immediately return it to the sender and delete it from your system. Thank you.
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 12, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: Eric R. Seelig
Hello,
I am writing you in response to your FOIL request, in which you are requesting “a copy of the current list by subject matter, of all records in possession of the agency. What specific information are you looking to obtain, and from which office(s)? I will be more than happy to navigate this request for you once further clarification is received.
Thank you,
Eric Seelig
Deputy Clerk
City of Rome
198 N Washington St
Rome, NY 13440
ericseelig@romecitygov.com<mailto:ericseelig@romecitygov.com>
Ph: (315) 339-7661
Fax: (315) 838-1160
www.romenewyork.com<http://www.romenewyork.com/>
From: MuckRock
Hello,
Per the request submitted on December 12 (see below), this FOIL seeks "A copy of the current list by subject matter, of all records in the possession of the agency," in this case the Office of the Mayor.
That is, this FOIL seeks the document maintained by the Office of the Mayor to fulfill the requirement of NEW YORK PUBLIC OFFICERS LAW, ARTICLE 6, Section 87(3), which requires each agency to maintain "a reasonably detailed current list by subject matter, of all records in the possession of the agency, whether or not available under this article." The same section likewise requires each agency to "update its subject matter list annually, and the date of the most recent update shall be conspicuously indicated on the list."
Please advise whether any further clarification is required.
Thank you.
From: MuckRock
Thank you. Please also confirm whether your office will likewise be providing a single response for the Mayor's Office and the police department in response to each of the other two requests — i.e., for each agency's subject matter listing and FOIL rules/regulations.
Thank you for this clarification.
From: Eric R. Seelig
Hello again,
Yes – these will come as one response. 3 of your 4 requests are in today’s mail, and we are trying to follow suit with the last one remaining.
Thank you,
Eric Seelig
Deputy Clerk
City of Rome
198 N Washington St
Rome, NY 13440
ericseelig@romecitygov.com<mailto:ericseelig@romecitygov.com>
Ph: (315) 339-7661
Fax: (315) 838-1160
www.romenewyork.com<http://www.romenewyork.com/>
-
~WRD000
From: MuckRock.com
To Whom It May Concern:
I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Dec. 12, 2014. Please let me know when I can expect to receive a response, or if further clarification is needed.
Thank you for your help.
From: Eric R. Seelig
March 3, 2015
Mr. Benjamin Lesser
MuckRock News
DEPT MR 14649
PO Box 55819
Boston, MA 02205-5819
Dear Mr. Lesser:
Pursuant to the FOIL request received in our office December 12, 2014, attached please find the information requested.
If we can be of any further assistance, please don’t hesitate to contact our office.
Thank you,
Eric Seelig
Deputy Clerk
City of Rome
198 N Washington St
Rome, NY 13440
ericseelig@romecitygov.com<mailto:ericseelig@romecitygov.com>
Ph: (315) 339-7661
Fax: (315) 838-1160
www.romenewyork.com<http://www.romenewyork.com/>
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