Procurement software and processes (Riverside County Clerk)

Good Morning,

The Assessor-Clerk-Recorder is not the holder of record for the items you are requesting. The County implemented a new procurement system County-wide within the last year and I believe that County Purchasing would have the records you are looking for, or they should be able to provide further direction. For your convenience, I have provided their contact information below.

Riverside County Purchasing
https://purchasing.co.riverside.ca.us/Divisions/Purchasing.aspx

Thank you,

Billy Faulkner
Senior Administrative Analyst
Riverside County / Assessor-County Clerk-Recorder

Muck Rock
c/o Arie Bronshtein

TRANSMITTED VIA EMAIL

RE: Public Records Request

This email is in response to the above-referenced records request received by the County of Riverside, Purchasing and Fleet Services Department on June 22, 2020.

The information you requested is for the following as it relates to the County's procurement software for bid processes:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
Response:
The county began development and implementation of the Jaggaer e-Procurement platform in October 2017 and implementation for all county departments is currently ongoing. Once fully implemented, the county will utilize Jaggaer's Supplier Manager, Sourcing Director, Contract Manager, Spend Director, and Accounts Payable modules. The county is currently transitioning to the Jaggaer Sourcing module from Public Purchase; both systems are being utilized during this transition.

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Jaggaer - Form 11 and contract attached

Public Purchase - The following agreement is acknowledged at agency registration: https://www.publicpurchase.com/gems/help/agency/terms_agreement.html
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?

Jaggaer

Public Purchase
b. What is the annual cost for this software?

Jaggaer - Please see cost breakdown in the attached Form-11. The Jaggaer subscription includes access to the following modules: Supplier Manager, Sourcing Director, Contract Manager, Spend Director, and Accounts Payable. Cost is not broken down by module.

Public Purchase - There is no cost for this system.
c. When did the most recent contract with the software provider begin?

Jaggaer - The current agreement with Jaggaer was approved by the Board of Supervisors on October 3, 2017.

Public Purchase - The county began utilizing Public Purchase in 2009.
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

Both Jaggaer and Public Purchase aide in the management of the county's bid processes.

Thank you -

Meghan Hahn
Procurement Services Officer - Compliance
Riverside County Purchasing and Fleet Services
2980 Washington Street, Riverside California
951-955-9580
mehahn@rivco.org<mailto:mehahn@rivco.org>

9/80 Friday off: Pay-Day

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Hello -

This is an update to the information provided for item b. on Monday, June 24, 2020. The provided Form-11 indicated that yearly subscription costs for Jaggaer are $833,327. A module was removed and the annual subscription costs are now $775,473.

Thank you -

Meghan Hahn
Procurement Services Officer - Compliance
Riverside County Purchasing and Fleet Services
2980 Washington Street, Riverside California
951-955-9580
mehahn@rivco.org<mailto:mehahn@rivco.org>

9/80 Friday off: Pay-Day

This email is confidential and intended solely for the use of the individual(s) to whom it is addressed. The information contained in this message may be privileged and confidential and protected from disclosure. If you are not the author's intended recipient, be advised that you have received this email in error and that any use, dissemination, forwarding, printing, or copying of this email is strictly prohibited. If you have received this email in error please delete all copies, both electronic and printed, and contact the author immediately.