Local level SAEC policies/data (Renton Police Department)

Paxtyn Merten filed this request with the Renton Police Department of Renton, WA.

It is a clone of this request.

Tracking #

P002350-102918

Multi Request Local level SAEC policies/data
Est. Completion July 26, 2019
Status
Partially Completed

Communications

From: Paxtyn Merten

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":

• All standard operating procedures regarding the SAEC process

• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies

• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations

• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

• All audits involving this agency regarding the collection or backlog of SAEC kits

• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Paxtyn Merten

From: Renton Police Department

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From: Renton Police Department

Dear , Thank you for your interest in public records of Renton, WA.  Your request has been received and is being processed.  Your request was received by the Renton Police Department on October 23, 2018 and given the reference number P002350-102918 for tracking purposes. In summary, the request is for: The Renton Police Department will attempt to locate the information you seek and to determine the volume and any costs associated with satisfying your request. You will be contacted about the availability and/or provided with copies of the records in question.
You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.   Again, thank you for using the Public Records Center.
To monitor the progress or update this request please log into the
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From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918 October 29, 2018 Paxtyn Merten Filed via MuckRock.com E-mail (Preferred): requests@muckrock.com RE: PUBLIC RECORDS REQUEST (P0002350) – First Installment Dear Paxtyn Merten: This letter is in response to your recent Public Records Requests to the City of Renton made via email to t he Renton Police Department Public Information Officer, Commander Leibman. Commander Leibman received your public records request on October 15, 2018, via email.  He was out of the office and his out of office reply noted an October 23, 2018 return to work date. On October 23, 2018 Commander Leibman forwarded your email to me as a Public Records Request.  The City of Renton uses the GovQA public records system portal. GovQA automatically numbered your October 15, 2018 request as P002350-102918. The City provides a First Installment of your request today, October 29, 2018. Please note that Commander Leibman has been out of the office for extended periods of time in October and November 2018.   In tracking down this request through an email search the City also became aware of your October 22, 2018 email to Commander Leibman indicating that you had made substantially the same request on October 1, 2018.  (you should have received and out of office from Commander Leibman on October 22, 2018 as well) The City cannot locate any email from you on October 1, 2018 regarding this request. With that said, the City has combined both requests into P002350-102918 and provides a First Installment of your request today, October 29, 2018 via email and GovQA. Summary of Request: Record(s) Requested. (I have numbered your request for convenience) Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
*
All standard operating procedures regarding the SAEC process
*
Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
*
The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
*
The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
*
The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
*
Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
*
All audits involving this agency regarding the collection or backlog of SAEC kits
*
All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not. First Installment. The City provides the First Installment of the following records without exemptions or redactions: Lexipol 606 Property and Evidence Lexipol 610 Sexual Assault Investigations The records referenced above have been made available through the Public Records Center, where the files can be downloaded and saved to your computer system at no charge.  Please verify the records have been successfully saved to your computer system.  Review of the records for installments must be made within 30 days of notification of availability or the request can be closed.
Police - Public Records Request - P002350-102918
Second Installment. Police staff continues the process of locating, reviewing and processing records that may be responsive to your request.  Pursuant to RCW 42.56.520, the City requires additional time to process your request. The Police anticipate a second installment to your request by If the records become available sooner, you will be contacted. 5:00 p.m. on November 9, 2018. *For your information you may find it easier to request public records from the City through the public records portal. https://rentonwa.mycusthelp.com/WEBAPP/_rs/(S(mpeasmhdmw325d4jcdw0ntvr))/supporthome.aspx (https://rentonwa.mycusthelp.com/WEBAPP/_rs/(S(mpeasmhdmw325d4jcdw0ntvr))/supporthome.aspx) If you have any questions, please do not hesitate to contact me at 425 430-7623. Thank you. Stephanie Cour, CPRO Police Manager Renton Police Department 425-430-7623
To monitor the progress or update this request please log into the
Public Records Center

From: Renton Police Department

October 29, 2018

Paxtyn Merten
Filed via MuckRock.com
E-mail (Preferred):
requests@muckrock.com<mailto:requests@muckrock.com>:

RE: PUBLIC RECORDS REQUEST (P0002350) - First Installment

Dear Paxtyn Merten:
This letter is in response to your recent Public Records Requests to the City of Renton made via email to the Renton Police Department Public Information Officer, Commander Leibman.

Commander Leibman received your public records request on October 15, 2018, via email. He was out of the office and his out of office reply noted an October 23, 2018 return to work date. On October 23, 2018 Commander Leibman forwarded your email to me as a Public Records Request. The City of Renton uses the GovQA public records system portal. GovQA automatically numbered your October 15, 2018 request as P002350-102918. The City provides a First Installment of your request today, October 29, 2018.

Please note that Commander Leibman has been out of the office for extended periods of time in October and November 2018. In tracking down this request through an email search the City also became aware of your October 22, 2018 email to Commander Leibman indicating that you had made substantially the same request on October 1, 2018. (you should have received and out of office from Commander Leibman on October 22, 2018 as well) The City cannot locate any email from you on October 1, 2018 regarding this request. With that said, the City has combined both requests into P002350-102918 and provides a First Installment of your request today, October 29, 2018 via email and GovQA.

Summary of Request:

Record(s) Requested. (I have numbered your request for convenience)

Pursuant to the Washington Public Records Act, I hereby request the following records:

Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits - also known as "rape kits":

1. All standard operating procedures regarding the SAEC process

2. Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies

3. The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed

4. The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed

5. The number of unprocessed kits in any storage facilities currently under the department's jurisdiction and control, including those held by medical personnel or at external laboratory locations

6. Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.

7. All audits involving this agency regarding the collection or backlog of SAEC kits

8. All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits

If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

First Installment.

The City provides the First Installment of the following records without exemptions or redactions:

Lexipol 606 Property and Evidence

Lexipol 610 Sexual Assault Investigations

The records referenced above have been made available through the Public Records Center, where the files can be downloaded and saved to your computer system at no charge. Please verify the records have been successfully saved to your computer system. Review of the records for installments must be made within 30 days of notification of availability or the request can be closed.

(See attached documents)

Second Installment.
Police staff continues the process of locating, reviewing and processing records that may be responsive to your request. Pursuant to RCW 42.56.520, the City requires additional time to process your request.

The Police anticipate a second installment to your request by 5:00 p.m. on November 9, 2018. If the records become available sooner, you will be contacted.

*For your information you may find it easier to request public records from the City through the public records portal.

https://rentonwa.mycusthelp.com/WEBAPP/_rs/(S(mpeasmhdmw325d4jcdw0ntvr))/supporthome.aspx

If you have any questions, please do not hesitate to contact me at 425 430-7623.

Thank you.

Stephanie Cour
Police Manager
Staff Services Division
Renton Police Department
1055 S. Grady Way
Renton, WA 98057
D: 425-430-7623
[New Badge.jpg][Renton SEAL_Color]

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918 November 8, 2018 Paxtyn Merten Filed via MuckRock.com E-mail (Preferred): requests@muckrock.com RE:  PUBLIC RECORDS REQUEST (P0002350) – Second Installment Dear Paxtyn Merten: This letter is in response to your recent Public Records Requests to the City of Renton made via email to t he Renton Police Department Public Information Officer, Commander Leibman. Summary of Request: Record(s) Requested. (I have numbered your request for convenience) Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
*
All standard operating procedures regarding the SAEC process
*
Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
*
The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
*
The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
*
The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
*
Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
*
All audits involving this agency regarding the collection or backlog of SAEC kits
*
All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
First Installment:
Per letter dated October 29, 2018, the City combined both of your requests into P002350-102918
First Request - Please note:  Commander Leibman received your public records request on October 15, 2018, via email.  He was out of the office and his out of office reply noted an October 23, 2018 return to work date. On October 23, 2018 Commander Leibman forwarded your email to me as a Public Records Request.  The City of Renton uses the GovQA public records system portal. GovQA automatically numbered your October 15, 2018 request as P002350-102918.
Second Request - Please note:  Commander Leibman has been out of the office for extended periods of time in October and November 2018.   In tracking down this request through an email search the City also became aware of your October 22, 2018 email to Commander Leibman indicating that you had made substantially the same request on October 1, 2018.  (You should have received and out of office from Commander Leibman on October 22, 2018 as well) The City cannot locate any email from you on October 1, 2018 regarding this request.
The City provided the First Installment of the following records without exemptions or redactions on October 29, 2018:

Lexipol 606 Property and Evidence
Lexipol 610 Sexual Assault Investigations

Second Installment:
The City provides the Second Installment of the following records:
Chain of Custody Reports (156 records) – with redactions subject to the redaction log.
Please note: The Chain of Custody Reports address request items 3, 4 and 5. Our electronic evidence system, Evidence on Q (EonQ) went live (electronic) in 2011. WIF on Chain of Custody reports indicates Walk-in Freezer.
Police - Public Records Request - P002350-102918
The records referenced above have been made available through the Public Records Center, where the files can be downloaded and saved to your computer system at no charge.  Please verify the records have been successfully saved to your computer system.  Review of the records for installments must be made within 30 days of notification of availability or the request can be closed.
Third Installment. Police staff continues the process of locating, reviewing and processing records that may be responsive to your request.  Pursuant to RCW 42.56.520, the City requires additional time to process your request. The Police anticipate a second installment to your request by If the records become available sooner, you will be contacted. 5:00 p.m. on November 30, 2018. If you have any questions, please do not hesitate to contact me at 425 430-7623. Sincerely,
Stephanie Cour, CPRO Police Manager Renton Police Department 425-430-7623 To monitor the progress or update this request please log into the
Public Records Center

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
The City of Renton Police Department received a public records request from you on October 23, 2018. Record(s) Requested:

Police Department staff have been and are still in the process of locating, collecting, reviewing and processing the records that may be responsive to your request.  Due to the review of the records for possible exemptions, redactions, and/or possible third party notification, therefore, pursuant to RCW 42.56.520, the Police Department requires additional time to process your request. The Police Department anticipate a response to your request by .  If the records become available sooner, you will be contacted. 5:00 p.m. on December 12.

If you have any questions, do not hesitate to contact me at 425-430-7623.  Thank you.
Sincerely, Stephanie Cour, CPRO Police Manager Renton Police Department
To monitor the progress or update this request please log into the Public Records Center

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
The City of Renton Police Department received a public records request from you on October 23, 2018. Record(s) Requested: "From: requests@muckrock.com [mailto:requests@muckrock.com] Sent: Monday, October 15, 2018 2:37 PM
To: David A Leibman <dleibman@rentonwa.gov>
Subject: Washington Public Records Act Request: Local level SAEC policies/data (Renton Police Department)
Renton Police Department
Washington Public Records Act Office
1055 South Grady Way
Renton, WA 98057
October 15, 2018
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Paxtyn Merten

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
The City of Renton Police Department received a public records request from you on October 23, 2018. You requested the following:
"From: requests@muckrock.com [mailto:requests@muckrock.com] Sent: Monday, October 15, 2018 2:37 PM
To: David A Leibman <dleibman@rentonwa.gov>
Subject: Washington Public Records Act Request: Local level SAEC policies/data (Renton Police Department)
Renton Police Department
Washington Public Records Act Office
1055 South Grady Way
Renton, WA 98057
October 15, 2018
To Whom It May Concern:
Pursuant to the Washington Public Records Act, I hereby request the following records:
Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
• All standard operating procedures regarding the SAEC process
• Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
• The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
• The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
• The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
• Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
• All audits involving this agency regarding the collection or backlog of SAEC kits
• All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits
If there any questions about this request, please feel free to call us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Paxtyn Merten
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://www.muckrock.com/accounts/agency_login/rento-police-department-9602/local-level-saec-policiesdata-renton-police-department-61887/?email=dleibman%40rentonwa.gov&uuid-login=637cd14b-289f-4191-9f76-30e57cf01109#agency-reply
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 61887
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable."</dleibman@rentonwa.gov>
First Installment Per our letter dated October 29, 2018, the City combined both of your requests into P002350-102918 First Request - Please note:  Commander Leibman received your public records request on October 15, 2018, via email.  He was out of the office and his out of office reply noted an October 23, 2018 return to work date. On October 23, 2018 Commander Leibman forwarded your email to me as a Public Records Request.  The City of Renton uses the GovQA public records system portal. GovQA automatically numbered your October 15, 2018 request as P002350-102918. Second Request - Please note:  Commander Leibman has been out of the office for extended periods of time in October and November 2018.   In tracking down this request through an email search the City also became aware of your October 22, 2018 email to Commander Leibman indicating that you had made substantially the same request on October 1, 2018.  (You should have received and out of office from Commander Leibman on October 22, 2018 as well) The City cannot locate any email from you on October 1, 2018 regarding this request. The City provided the First Installment of the following records without exemptions or redactions on October 29, 2018: Lexipol 606 Property and Evidence Lexipol 610 Sexual Assault Investigations Second Installment The City provided the Second Installment of the following records with redactions on November 8, 2018: Chain of Custody Reports (156 records) – with redactions subject to the redaction log. Please note: The Chain of Custody Reports address request items 3, 4 and 5. Our electronic evidence system, Evidence on Q (EonQ) went live (electronic) in 2011. WIF on Chain of Custody reports indicates Walk-in Freezer. Third Installment and Request for Clarification No. 1 The City provided the Third Installment of the following records with redactions on December 18, 2018: Records responsive to item 6 of your request: The City provides 2 records without exemption or redaction.  These are examples of the first page of SA case reports as listed on the EonQ Chain of Custody Report provided in the Second Installment. The first page of the RPD case report lists the Status and Disposition of each case. Request for Clarification No. 1 Item 6 of your request is for “ any materials regarding the status or ultimate disposition of cases in which a kit was collected” Please clarify if are requesting  the first page of each RPD case report as listed on the EonQ Chain of Custody report in response to item 6? Record responsive to item 7 of your request. SA Kit Inventory 06-02-16 (22 pages with redactions subject to the redaction log) Fourth Installment and Second Request for Clarification No. 1 The City provides the Fourth Installment of the following records with redactions: Freezer 9 Audit (5 pages with redactions) Full Freezer 9 Inventory (13 pages with redactions) Please note this is a SECOND request for clarification on Item 6 Records responsive to item 6 of your request: The City provides 2 records without exemption or redaction.  These are examples of the first page of SA case reports as listed on the EonQ Chain of Custody Report provided in the Second Installment. The first page of the RPD case report lists the Status and Disposition of each case. Request for Clarification No. 1 Item 6 of your request is for “ any materials regarding the status or ultimate disposition of cases in which a kit was collected” Please clarify if are requesting  the first page of each RPD case report as listed on the EonQ Chain of Custody report in response to item 6?
The Fourth Installment of records responsive to your request is available now on the City of Renton Public Records Center. Click the link below this message to login to the online records center and retrieve the records.
Police - Public Records Request - P002350-102918
NEXT INSTALLMENT. Staff continues the process of locating, reviewing and processing records that may be responsive to your request.   Pursuant to RCW 42.56.520, the Police Department requires additional time to process your request.  The Police Department anticipates a Fifth Installment to your request by If the records become available sooner, you will be contacted. 5:00 p.m. on February 15, 2019.
If you have any questions, please contact me at 425-430-7623. Sincerely, Stephanie Cour, CPRO Police Manager Renton Police Department
To monitor the progress or update this request please log into the Public Records Center

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
Hello,
The City of Renton Police Department received a public records request from you on October 23, 2018. Record(s) Requested: "From: requests@muckrock.com [mailto:requests@muckrock.com]

From: Renton Police Department

From: Renton Police Department

--- Please respond above this line ---
RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
Dear Paxtyn Merten,
The City of Renton Police Department received a public records request from you on October 23, 2018. Record(s) Requested: "From: requests@muckrock.com [mailto:requests@muckrock.com]

From: Renton Police Department

RE: PUBLIC RECORDS REQUEST of October 23, 2018, Reference # P002350-102918
Dear Paxtyn Merten,
The City of Renton Police Department received a public records request from you on October 23, 2018. Record(s) Requested: "From: requests@muckrock.com [mailto:requests@muckrock.com]

From: Renton Police Department

Good Afternoon, This letter is in response to your Public Records Requests to the City of Renton made via email to the Renton Police Department Public Information Officer, Commander Leibman. Summary of Request: Record(s) Requested. (I have numbered your request for convenience) Pursuant to the Washington Public Records Act, I hereby request the following records: Any and all statistics, data, reports, audits, policies, and procedures pertaining to the following items regarding sexual assault evidence collection (SAEC) kits — also known as "rape kits":
* All standard operating procedures regarding the SAEC process
* Any written policies or procedures regarding department practices on the acquisition or handling of rape kit evidence, including protocols for its collection, testing, and delegation and transfer to all other relevant locations, laboratories, or agencies
* The number of kits collected and booked into evidence from the period of January 1, 2000 through the date this request is processed
* The number of kits that have been processed by a public or private crime or forensic laboratory or equivalent processing location from the period of January 1, 2000 through the date this request is processed
* The number of unprocessed kits in any storage facilities currently under the department’s jurisdiction and control, including those held by medical personnel or at external laboratory locations
* Any materials regarding the status or ultimate disposition of cases in which a kit was collected. Please include all available segregable data.
* All audits involving this agency regarding the collection or backlog of SAEC kits All proposed alterations or yet-to-be-implemented changes to the policies and procedures regarding the collection, testing, and use of SAEC kits First Installment Per our letter dated October 29, 2018, the City combined both of your requests into P002350-102918
First Request - Please note:  Commander Leibman received your public records request on October 15, 2018, via email.  He was out of the office and his out of office reply noted an October 23, 2018 return to work date. On October 23, 2018 Commander Leibman forwarded your email to me as a Public Records Request.  The City of Renton uses the GovQA public records system portal. GovQA automatically numbered your October 15, 2018 request as P002350-102918.

Second Request - Please note:  Commander Leibman has been out of the office for extended periods of time in October and November 2018.   In tracking down this request through an email search the City also became aware of your October 22, 2018 email to Commander Leibman indicating that you had made substantially the same request on October 1, 2018.  (You should have received and out of office from Commander Leibman on October 22, 2018 as well) The City cannot locate any email from you on October 1, 2018 regarding this request.

The City provided the First Installment of the following records without exemptions or redactions on October 29, 2018: Lexipol 606 Property and Evidence Lexipol 610 Sexual Assault Investigations
Second Installment The City provided the Second Installment of the following records with redactions on November 8, 2018: Chain of Custody Reports (156 records) – with redactions subject to the redaction log. Please note: The Chain of Custody Reports address request items 3, 4 and 5. Our electronic evidence system, Evidence on Q (EonQ) went live (electronic) in 2011. WIF on Chain of Custody reports indicates Walk-in Freezer. Third Installment and Request for Clarification No. 1

The City provided the Third Installment of the following records with redactions on December 18, 2018: Records responsive to item 6 of your request: The City provides 2 records without exemption or redaction.  These are examples of the first page of SA case reports as listed on the EonQ Chain of Custody Report provided in the Second Installment. The first page of the RPD case report lists the Status and Disposition of each case. Request for Clarification No. 1 Item 6 of your request is for “ any materials regarding the status or ultimate disposition of cases in which a kit was collected” Please clarify if are requesting  the first page of each RPD case report as listed on the EonQ Chain of Custody report in response to item 6? Record responsive to item 7 of your request. SA Kit Inventory 06-02-16 (22 pages with redactions subject to the redaction log)

Fourth Installment and second Request for Clarification No. 1 The City provided the Fourth Installment of the following records on January 17, 2019 with redactions: Freezer 9 Audit (5 pages with redactions) Full Freezer 9 Inventory (13 pages with redactions) Records responsive to item 6 of your request: The City provides 2 records without exemption or redaction.  These are examples of the first page of SA case reports as listed on the EonQ Chain of Custody Report provided in the Second Installment. The first page of the RPD case report lists the Status and Disposition of each case.

Fifth Installment The City provided the Fifth Installment on March 14, 2019 without redactions or exemptions: Dispos 2009 Dispos 2010 (Excel) Dispos 2010 (Word) Dispos 2011

Sixth Installment The City provided the Sixth Installment on May 31, 2019 without redactions or exemptions:
MPR 21812-22254
MPR 22255-22646
MPR 22647-23168
MPR 23646-24182 MPR 24182-24812
MPR 24813-25243 MPR 25243-25731 MPR 25731-26175
MPR 26176-26538
MPR 26539-26950
MPR 26950-27329
MPR 27329-27760
MPR 27761-28219

The seventh installment of records responsive to your request is available now on the City of Renton Public Records Center. This installment includes 2011 Case Reports (corresponding to Installment 2 EonQ Report Redacted pages 19-37.)  Case dispositions, if available,  are found on the first page of each case report.

NEXT INSTALLMENT. Staff continues the process of locating, reviewing and processing records that may be responsive to your request.   Pursuant to RCW 42.56.520, the Police Department requires additional time to process your request.  The Police Department anticipates a response to your request by 5:00 p.m. on July 26, 2019.  If the records become available sooner, you will be contacted.

If you have any questions, please contact me at 425-430-7623. Sincerely, Stephanie Cour, MPA, CPRO Police Manager Renton Police Department 425-430-7623

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