Facial Recognition - Reno (NV)

--- Please respond above this line ---

Dear Freddy :
RE: Public Records Reference # P023853-070919
The City of Reno has received your public records request dated July 09, 2019 wherein you requested the following: To Whom It May Concern:

Pursuant to the Nevada Public Records Act, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.

This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Freddy Martinez

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAY2PxlhXD3hii0_U3NkYrn_p0%3A1hklbs%3AnswjI-1LpsDV6uknE38XZ00rFlo&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Freno-police-department-5222%252Ffacial-recognition-reno-nv-76834%252F%253F
Our office has begun researching and identifying non-exempt records responsive to your request. Consequently, additional time is necessary to properly respond to your request for the following reasons: Due to staffing constraints.
We will notify you within 10 business days from 07/15/2019 as to whether the City is in possession of non-exempt records responsive to your request.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 x 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved.

--- Please respond above this line ---

Dear Freddy ,
RE: Public Records Request Reference # P023853-070919.
The Reno Police Department received a public records request from you on July 09, 2019.
Your request mentioned:
Our office has reviewed its files and has determined there are no documents responsive to your request.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 x 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved.

Dear Freddy :
Thank you for your interest in public records of the City of Reno.
Your request was received in this office on September 23, 2019 and given the reference number: #G028385-092319 for tracking purposes. Request Details: Please see the attached original request for emails.
Your request will be forwarded to the appropriate City department(s) to locate the information requested. Pursuant to NRS 239.0107 we will notify you within five (5) business days of receipt of the anticipated date your records will be available, and any estimated cost to produce them. Please note any confidential, proprietary, or protected information will be redacted prior to the release of your records.

You can monitor the progress of your request at the link below and you'll receive an email when your request has been completed.
Again, thank you for using the City of Reno Public Records Center.
To monitor the progress or update this request please log into the City of Reno Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2BK1H93dHuFGjEijr7Cri2s2j1-2BvbiSLin94eruHDFM8YpxOxSegBsYCBv9USiMDQ-2FX3VvHGWYTuNaAkRVTeaWr8CacsQmo0EyVWi4cdXnOW_O1zACh3Uhx2gc9tmK-2FGaafg2HOMWG3yFgThmRhhtgSzROVgUWGaesBtulSXttWvvyVNFag8hINXUXpaYOllj6PRol1UZKeBI1GbXuSQ5IZICKziFWNQFzIj9mNnOfUSk4ZtP6YslIxXsQizKW39-2FjxPa5RzlKqwJ3Q0zoWSusjCO5reivYDtRE9yJazxN9hdz0ZPeMLs1wFTYRdG0kKf9nsBb8vaXWNV1VBywoj5o-2Bgfd1-2BeF0P58IFFpJGHfHK0TphpqXp8vqQXa1T-2F6fulZlQcdss-2FtcLjjlM8g8M8jD6VnnFCf6zV1QRAMUmj5tmFZ67-2BYLx-2BWm-2BZ9wDjm-2Bay9TrhjjLO1-2F5u322lztSrIiBKiaDSTbi0HXotVXtce49qWxBN33xvkfRhH3HTwhmnTA-3D-3D)

--- Please respond above this line ---

Dear Freddy ,
RE: Public Records Request Reference # G028385-092319
The City of Reno received a public records request from you on September 23, 2019.
Your request mentioned: Please see the attached original request for emails.
Our office needs to clarify the following information regarding your request. CLARIFICATIONS:
As our search systems are keyword driven please clarify the following in order to properly fulfill your request:

1. Specific email address
2. Keywords
3. Date ranges
You may provide a response through any of the following methods:
1. replying via the Records Center (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2BK1H93dHuFGjEijr7Cri2s2j1-2BvbiSLin94eruHDFM8coNUhy0WkKGgwlDdK6niRViMwjJgkXF5si5Zq3V5iT8-3D_O1zACh3Uhx2gc9tmK-2FGaafg2HOMWG3yFgThmRhhtgSzROVgUWGaesBtulSXttWvvyVNFag8hINXUXpaYOllj6JiOiVCQN47dkV4pnd3HtXPs6oS3gdMpMPTSzVZHW3bvR6VfFm2N8jd5Arj3ft0ddGA9aW8Z9feWB70twuW4jHqPOD-2F1wptgttpFczaczphdQBcsYGa8-2Bs9hEKLsnGz1ff8yA9DJKGEBphBezrpH-2FiU0nNOEhbkLpeKR8j3oNlbhJMlrHQ5xCC2j8pdzntFnzNxsRWUw5E-2BLrenXwoCrjzsfpwNzo758sClNmhGBblYGnkkWlli0gCU1aWLtKzWEjnSN5QCw6fOAH2Me8DFp-2BCEqA9n314F44Uo8DbKuixHyofW0Cf-2BzvIM0r5etNH54eQ-3D-3D)
2. By email at cityclerk@reno.gov (cityclerk@reno.gov)
3. Calling the City Clerk's Office Public Records Division at 775-348-3932
4. in person at the Office of the City Clerk, 1 East 1st Street, 2nd Floor, Reno, Nevada 89501; or
5. by regular mail to City of Reno, City Clerk, P. O. Box 1900, Reno, Nevada 89505.
If you would like for our office to proceed with your request, please provide clarifications within 10 business days from 09/23/2019.
Upon receipt of your clarification, we will further respond to your records request as required by law, including providing you with an estimate of costs associated with producing the requested records. Otherwise, we will consider your request withdrawn.
If you have any additional questions, please feel free to contact the City Clerk's Office Public Records Division at 775-348-3932.
Thank you for contacting the City of Reno.
Sincerely,
City of Reno
City Clerk's Office Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved.
To monitor the progress or update this request please log into the City of Reno Public Records Center. (https://u8387795.ct.sendgrid.net/wf/click?upn=Ow1KccipsoIsnXbuEgm-2FN-2BK1H93dHuFGjEijr7Cri2s2j1-2BvbiSLin94eruHDFM8YpxOxSegBsYCBv9USiMDQ-2FX3VvHGWYTuNaAkRVTeaWr8CacsQmo0EyVWi4cdXnOW_O1zACh3Uhx2gc9tmK-2FGaafg2HOMWG3yFgThmRhhtgSzROVgUWGaesBtulSXttWvvyVNFag8hINXUXpaYOllj6JiOiVCQN47dkV4pnd3HtXPs6oS3gdMpMPTSzVZHW3bvR6VfFm2N8jd5Arj3ft0ddGA9aW8Z9feWB70twuW4jHqPOD-2F1wptgttpFczaczphdQBcsYGa8-2Bs9hEKLsnGz1ff8yA9DJKGEBphBezrpH-2FiX8VgZT9aYONb0nD6N-2B3YcrreTUY0JXebVcYl3l6wdOWJ4ry3iv6MrGJ5Z8D7tByKtZbNN8E5jl8v9uWMuhRV-2BUs34bnqrTuf-2FvAKsMcFxRkdOcs5nvW5mJBY6bJ-2BBiIsty04K2dLFYZgi5MBH97815eb0et0RIx0tZpQS6hS8L-2Bw-3D-3D)

Dear Mr. Martinez,

Thank you for your records submission. Reno Police Department has forwarded
your original request along with the appeal. As the first submission did
not ask for emails, we have submitted a new records request on your behalf.
We have sent a clarification for the email request. Please refer to the
public records portal and emails sent from our records system for
further assistance.

Thank you,

Katelyn Kraiprai
Office Assistant II
City Clerks Office
Central Cashiering (775) 334-2032 <(775)%20334-2032>
City Clerk (775) 334-2030 <(775)%20334-2030>
1 East First Street, 2nd Floor
<https://maps.google.com/?q=1+East+First+Street,+2nd+Floor%C2%A0Reno,+NV+89501&entry=gmail&source=g>
Reno,
NV 89501
<https://maps.google.com/?q=1+East+First+Street,+2nd+Floor%C2%A0Reno,+NV+89501&entry=gmail&source=g>
kraipraik@reno.gov

---------- Forwarded message ---------
From: Jan Arnold <arnoldj@reno.gov>
Date: Mon, Sep 23, 2019 at 3:19 PM
Subject: Public Records Request Appeal
To: RecordMgt <RecordMgt@reno.gov>

The attached is an appeal from a customer who submitted a PRR for Facial
Recognition Software information RPD uses or has used. The request was
originally submitted this last July and his original request is included in
the letter.

This request was closed "no responsive records" as RPD does not have facial
recognition software.

In this appeal the requester says there must be Solicitation emails from
vendors of Facial Recognition Software, and requests we recheck our records
and supply those emails.

Can you please help this person?
Thank you!

Jan Arnold
Police Records Supervisor
Reno Police Department
455 E 2nd St.
Reno, NV 89502-1020
775-334-2155 ex 0
arnoldj@reno.gov

Real integrity is doing the right thing, knowing that nobody's going to
know whether you did it or not.

---------- Forwarded message ---------
From: <canon@reno.gov>
Date: Mon, Sep 23, 2019 at 1:54 PM
Subject: Attached Image
To: Jan Arnold <arnoldj@reno.gov>

--
You received this message because you are subscribed to the Google Groups
"RecordMgt" group.
To unsubscribe from this group and stop receiving emails from it, send an
email to RecordMgt+unsubscribe@reno.gov.
To view this discussion on the web visit
https://groups.google.com/a/reno.gov/d/msgid/RecordMgt/CALnSfDT2P4531uBxPWQFKWCTZG_vzB4xaXgpbprBtx-p4d78XQ%40mail.gmail.com
<https://groups.google.com/a/reno.gov/d/msgid/RecordMgt/CALnSfDT2P4531uBxPWQFKWCTZG_vzB4xaXgpbprBtx-p4d78XQ%40mail.gmail.com?utm_medium=email&utm_source=footer>
.

--

CONFIDENTIALITY NOTICE: This e-mail transmission, and any documents,
files or previous e-mail messages attached to it may contain confidential
information that is also legally privileged. If you are not the intended
recipient, or a person responsible for delivering it to the intended
recipient, you are hereby notified that any disclosure, copying,
distribution or use of any of the information contained in or attached to
this transmission is prohibited. If you have received this transmission in
error, please immediately notify the sender and immediately destroy the
original transmission and its attachments without reading or saving in any
manner. Thank you.

Good Morning,

This is the last response sent to you within the public records center. Due
to no clarification within 10-business days of message being sent. The
request was closed out as "no response from requestor."