2018 Vigilant Data Sharing Information (Reno Police Department)

Dear Dave:

Thank you for your interest in public records of the City of Reno.

Your request was received in this office on November 07, 2018 and given the reference number: #P012103-110718 for tracking purposes.
Your request will be forwarded to the appropriate City department(s) to locate the information requested. Pursuant to NRS 239.0107 we will notify you within five (5) business days of receipt of the anticipated date your records will be available, and any estimated cost to produce them. Please note any confidential, proprietary, or protected information will be redacted prior to the release of your records.

Dear Dave:
RE: Public Records Reference # P012103-110718
The Reno Police Department has received your public records request dated November 07, 2018 wherein you requested the following: To Whom It May Concern:
Pursuant to the Nevada Public Records Act, I hereby request the following records:
1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
An example of this record may be found at this link:
https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html
A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dave Maass

We have begun researching and identifying records responsive to your request.
Consequently, additional time is necessary to properly respond to your request for the following reasons:
Due to the voluminous amount of information requested this will take more than 5 business days.
We will notify you within ten (10) business days from 11/19/2018 as to whether the City is in possession of non-exempt records responsive to your request.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 x 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved. To monitor the progress or update this request please log into the
City of Reno Public Records Center.

--- Please respond above this line ---

Dear Dave:
RE: Public Records Reference # P012103-110718
The Reno Police Department has received your public records request dated November 07, 2018 wherein you requested the following: To Whom It May Concern:
Pursuant to the Nevada Public Records Act, I hereby request the following records:
1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
An example of this record may be found at this link:
https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html
A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dave Maass

We have begun researching and identifying records responsive to your request.
Consequently, additional time is necessary to properly respond to your request for the following reasons:
We are waiting for a response from the people who handle this type of information.
We will notify you within ten (10) business days from 12/06/2018 as to whether the City is in possession of non-exempt records responsive to your request.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 x 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved. To monitor the progress or update this request please log into the

--- Please respond above this line ---

Dear Dave:
RE: Public Records Reference # P012103-110718
The Reno Police Department has received your public records request dated November 07, 2018 wherein you requested the following: To Whom It May Concern:
Pursuant to the Nevada Public Records Act, I hereby request the following records:
1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.
The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
An example of this record may be found at this link:
https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html
A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:
Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.
We further request the following records
The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.
An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html
The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html
The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:
Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Dave Maass

We have begun researching and identifying records responsive to your request.
Consequently, additional time is necessary to properly respond to your request for the following reasons:
Complexity of request, and staff shortages.
We will notify you within ten (10) business days from 12/20/2018 as to whether the City is in possession of non-exempt records responsive to your request.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 x 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved.

--- Please respond above this line ---

Dear Dave,
The result of your public records request is available.
If you have any additional questions, please feel free to contact the Reno Police Department Records Division at 775-334-2155 ext. 0.
Thank you for contacting the City of Reno.
Sincerely,
Records Division
Reno Police Department Please note any confidential, proprietary, or protected information will be redacted prior to the release of the records. There could be a charge for copies of public records. If the estimated cost of the copies requested is $25.00 or more, the requester will be required to pay in full prior to reproduction. Materials will be held for 14 days. If not retrieved, the requester will be charged in full for a second reproduction in addition to any unpaid original charges. Advance payment will be forfeited if material is not retrieved.