2018 Vigilant Data Sharing Information (Ramsey County Sheriff's Department)

Dave Maass filed this request with the Ramsey County Sheriff's Department of Ramsey County, MN.
Status
Completed

Communications

From: Dave Maass

To Whom It May Concern:

Pursuant to the Minnesota Data Practices Act, I hereby request the following documents:

1) The names of agencies and organizations with which the Agency shares Automated License Plate Recognition (ALPR) data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Dave Maass

From: Ramsey County Sheriff's Department

TWIMC,

Please note that all public data requests for any Ramsey County Office of Department should be sent though our online Data Practices Request Form<https://www.ramseycounty.us/your-government/open-government/data-practices-requests/data-practices-request-form>. This form allows us to track all public data requests and assure that they are fulfilled in a timely manner.
While it is not mandatory, using the online format will assist us in directing your request to the proper person and assuring that it is answered in a timely fashion.

Also note that Minnesota is not a FOIA state and all data requests are fulfilled in accordance with Minn. Stat. § 13.

Regards,
John
[email-badge.jpg]

John Eastham
A/Commander - Data Practices, Government and Labor Relations
Ramsey County Sheriff's Office
425 Grove Street | Saint Paul, Minnesota 55101
Phone: 651-266-9421
john.eastham@co.ramsey.mn.us<mailto:john.eastham@co.ramsey.mn.us>
www.co.ramsey.mn.us/sheriff<http://www.co.ramsey.mn.us/sheriff>

From: Ramsey County Sheriff's Department

Thank you. We received your request, and it has been routed to the appropriate department. Please let us know if you have questions.

Ramsey County Data Practices
90 Plato Blvd. W
Saint Paul, MN 55107
651-266-2196
www.ramseycounty.us/datapracticerequests

From: Ramsey County Sheriff's Department

Mr. Maass,

Here is the requested document. Please note that I am waiving the fee (allowed under Minn. Stat. § 13.03) for this single document in order to expedite the process.
Regards,
John

From: Dave Maass

Thank you. Do you happen to have the detection/hit data?

From: Ramsey County Sheriff's Department

I am not sure of that answer. However, if we do there will be a cost associated with producing the data. What is your limit on fees?

John

John Eastham, A/Commander
Data Practices, Government and Labor Relations
Ramsey County Sheriff’s Office
<x-apple-data-detectors://0/0>425 Grove Street<x-apple-data-detectors://1/0>
Saint Paul, MN 55101<x-apple-data-detectors://1/0>
DESK: 651-266-9421<tel:651-266-9421>
CELL: 651-248-2426<tel:651-248-2426>
Email: john.eastham@co.ramsey.mn.us<mailto:john.eastham@co.ramsey.mn.us>

Sent from my iPhone. Please excuse any spelling or grammatical errors.

From: Dave Maass

Sorry for the lapse in response to this email. Our limit is $25. However, most agencies have been able to provided this information without fee.

From: Ramsey County Sheriff's Department

TWIMC –

Thank you for the communication. I am forwarding you response to the current Data Commander. Now that we have a dollar amount to work with he will be able to make a determination regarding your request.
While I cannot speak to the charging practices of other agencies I do know that Minn. Stat. § 13.03 subd. 3 (c) states:
“If a person requests copies or electronic transmittal of the data to the person, the responsible authority may require the requesting person to pay the actual costs of searching for and retrieving government data, including the cost of employee time, and for making, certifying, and electronically transmitting the copies of the data or the data, but may not charge for separating public from not public data. However, if 100 or fewer pages of black and white, letter or legal size paper copies are requested, actual costs shall not be used, and instead, the responsible authority may charge no more than 25 cents for each page copied.”
Regards,
John

From: Ramsey County Sheriff's Department

Good afternoon.

Attached you’ll find the additional information you’ve requested.

I’m waiving the $1.25 fee for the sake of expediency.

If you have any questions regarding this request, please feel free to reach out to me.
Regards,

Roy

Roy Robbins | Commander | Ramsey County Sheriff
Court and Security Services | Data Compliance and Records
651-266-9388 (w) | 651-248-5361 (m)

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