|Oct. 25, 2016
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To Whom It May Concern:
Pursuant to the Massachusetts Public Records Law, M.G.L. c.66, §10, I hereby request the following records:
I'm requesting all executive session minutes generated by the Board of Selectmen for the years 2010 through the of end 2015.
Massachusetts law requires that executive session minutes be reviewed and released regularly, and that once the stated purpose for a particular executive session has ended, the minutes of the executive sessions are to be made public.
Please be advised that denial of this request, or redactions made to released materials must be accompanied by citations of the exemptions you believe allow you to withhold the information requested.
I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by the recommendations of the Massachusetts Supervisor of Public Records. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.
I expect the request to be filled in an accessible format, including for screen readers, which provide text-to-speech for persons unable to read print. Files that are not accessible to screen readers include, for example, .pdf image files as well as physical documents.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 calendar days, as the statute requires.
Dear Ms. Russell - The Town of Provincetown is in receipt of your request, dated October 25, 2016, for all Board of Selectmen executive session meeting minutes from 2010-2015. All minutes of Board of Selectmen executive session meetings that occurred 2010-2015 that have been released are available on the Town's website, at http://www.provincetown-ma.gov/index.aspx?NID=92.
You may note that certain of the executive session meeting minutes have been redacted, pursuant to applicable provisions of state law, including but not limited to G.L. c. 66, §10, G.L. c.4, §7(26) and G.L. c. 30A, §21. Reasons for the executive sessions at issue include but are not limited to personal and personnel matters, collective bargaining, ongoing litigation, strategy with respect to collective bargaining and litigation where open session would be detrimental to the Town's collective bargaining or litigation strategy, value of real property, and others. Where the purposes of any session or portion thereof have not been met, the minutes or portion thereof may be withheld from disclosure pursuant to the exemptions to the Public Records Law, G.L. c.4, §7(26). Furthermore, information may be redacted from any released executive session meeting minutes pursuant to the attorney-client privilege. Should you wish for a specific explanation of any particular redaction, or withholding, kindly advise.
This electronic message is confidential and intended for the named recipient only. Any disclosure or distribution of the contents of this communication is unlawful and prohibited. If you have received this message in error, please contact by return email or telephone, and delete the copy you received. Thank you.
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