Vigilant Data Sharing Information - 2018 - Assignment Submission (Providence Police Department)

Dave Maass filed this request with the Providence Police Department of Providence, RI .
Tracking #

#18-998

Multi Request Vigilant Data Sharing Information - 2018 - Assignment Submission
Status
Completed

Communications

From: Dave Maass


To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act, I hereby request the following records:

1) The names of agencies and organizations with which the Agency shares ALPR data;
2) The names of agencies and organizations from which the Agency receives ALPR data;
3) The names of agencies and organizations with which the Agency shares “hot list” information;
4) The names of agencies and organizations from which the Agency receives “hot list” information;

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate an “Agency Data Sharing Report” PDF file from within LEARN. To do this, a user may simply go to the “Sharing” section of LEARN and select “Output Report.” A CSV/XLS file containing these records would also satisfy this request.

The instructions for extracting this data is described on pages 62-63 of the LEARN Agency Manager Guide, which may be found at this link:

https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

An example of this record may be found at this link:

https://www.documentcloud.org/documents/3936113-Palos-Verdes-Estates-Police-Department-Data.html

A number of other agencies have regularly determined the above information constitutes a public record and have provided an “Agency Data Sharing Report.” These agencies include:

Anaheim Police Department, Antioch Police Department, Bakersfield Police Department Chino Police Department, Clovis Police Department, Elk Grove Police Department, Fontana Police Department, Fountain Valley Police Department, Glendora Police Department, Hawthorne Police Department, Irvine Police Department, Livermore Police Department, Lodi Police Department, Long Beach Police Department, Montebello Police Department, Orange Police Department, Palos Verdes Estates Police Department, Red Bluff Police Department ,Sacramento Police Department, San Bernardino Police Department, San Diego Police Department, San Rafael Police Department, San Ramon Police Department, Simi Valley Police Department, and the Tulare Police Department.

We further request the following records

The aggregate number of “detections” (i.e. license plate scans and associated data) collected during 2016.
The aggregate number of detections collected during 2017.
The aggregate number of detections collected during 2018.
The aggregate number of “hits” (i.e. times that a plate on a hotlist was detected) during 2016.
The aggregate number of “hits” during 2017.
The aggregate number of “hits” during 2018.

This information is easily available within the Agency’s LEARN system. The simplest way to extract this data is to generate a “Dashboard Hit Ratio Report” PDF file from within LEARN. We would prefer the data for each year to be provided separately.

An example of this document may be found at: https://www.documentcloud.org/documents/3870802-Sacramento-PD-Hit-Ratio-Rpt-010112-051917-Redacted.html

The instructions for extracting this data is described on pages 78-79 of the LEARN Agency Manager Guide, which may be found at this link:
https://www.documentcloud.org/documents/3860685-LEARN-5-1-Agency-Manager-Guide.html

The following agencies have regularly determined the above information constitutes a public record and have provided an “Dashboard Hit Ratio Report.” These agencies include:

Anaheim Police Department; Bakersfield Police Department; Chino Police Department; Clovis Police Department; Elk Grove Police Department; Fontana Police Department; Irvine Police Department; La Habra Police Department; Laguna Beach Police Department; Lodi Police Department; Sacramento Police Department; San Diego Police Department; San Ramon Police Department; and the Red Bluff Police Department.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.

Sincerely,

Dave Maass

From: Providence Police Department

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City of Providence

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From: Providence Police Department

City of Providence

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Hi there

Your first City of Providence record request (request number #18-998) has been submitted.
It is currently unpublished and is not available for the general public to view.

You will receive a response within ten (10) business days.  Your request will be available for the public to view thirty (30) days after you receive a final response.

As the requester, you can always see the status of your
request by signing into the City of Providence Public Records
portal here.

If you haven't already activated your account,
click here to get started.
Once your account is activated, your request will be visible at the following link:
Request #18-998.

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Providence.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Providence Police Department

City of Providence

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Hi there

A message was sent to you regarding record request #18-998:

The Public Records Unit respectfully extends the time to respond by an additional twenty (20) business days, pursuant to R.I. Gen. Laws § 38-2-3(e), due to the number of requests for records pending (29 open and pending requests) and/or the difficulty in searching for and retrieving or copying the requested records.

From: Providence Police Department

City of Providence

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Hi there

A document has been released for record request #18-998:

* FW_ request for information.pdf

Document links are valid for one month.
After February 28, you will need to sign in to view the document(s).

From: Providence Police Department

City of Providence

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Hi there

A document has been released for record request #18-998:

* LPR Data Retention Policy.pdf

Document links are valid for one month.
After February 28, you will need to sign in to view the document(s).

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<em>Questions about your request?</em> Reply to this email or sign in to contact staff at City of Providence.<br></br><em>Technical support:</em> See our <a href='https://www.nextrequest.com/support'>help page</a>

From: Providence Police Department

City of Providence

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Hi there

Record request #18-998 has been closed. The closure reason supplied was:

 

As to items #1-4 of the request, please see the attached "LPR Data Retention Policy" document to the extent it is applicable.

As to your request for aggregate data for 2018 and 2019, please see the attached "FW_request for information" document.

Otherwise, no additional responsive documents exist.

 In accordance with R.I. Gen. Laws § 38-2-8, you may wish to appeal this decision to the Chief Administrative Officer. In this instance, Jeffrey Dana, Esq., City Solicitor, fulfills that role. You may also wish to file a complaint with the Department of the Attorney General or the Rhode Island Superior Court.

From: Providence Police Department

City of Providence

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Hi there

Record request #18-998 has been published and is now available for public view.

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