Public Library Circulation, Anonymized Patron Access Records, and Budget Information

Bree Norlander filed this request with the Portland Public Library of Portland, ME .
Est. Completion March 13, 2020
Status
Fix Required

Communications

From: Bree Norlander


To Whom It May Concern:

Pursuant to the Maine Freedom of Access Act, I hereby request the following records:

1. Total circulation of library materials (broken down by material type) for 2016, 2017, 2018, 2019. Please provide these as aggregated monthly totals for 2016, 2017, 2018, 2019. If possible please include the following details:

-Total physical item circulation (delineated by first time check-outs versus renewals)
-Total number of circulations of electronic materials
-Total circulation
-Electronic Content Use
-Total Collection Use

2. Lost library items aggregated monthly for 2016, 2017, 2018, and 2019.

3. Patron circulation records including material due dates and material return dates for 2016, 2017, 2018, and 2019. If possible, please provide these as hashed (de-identified but with unique key per patron).

4. Annual itemized library budget 2016, 2017, 2018, and 2019 including any donations made to the library. Please provide a record of donations collected aggregated monthly for these years. Please also provide a description of how donations are solicited.

5. The total revenue of fines and total revenue of fees collected 2016, 2017, 2018, and 2019.

6. The current library policy on fines and fees and the date this policy took effect as well as dates of changes to the policy between 2016 and today.

7. The definition (if any) your library uses for "active borrower".

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This request is part of a research project by the Information School at the University of Washington to better understand how removal of library fines affects library circulation, patron visits, and library budgets. We are committed to open access and plan to make our findings broadly available to the public. If fees cannot be waived please inform us in advance.

We ask that, if possible, you please respond via email with data files in machine-readable format (examples include .csv, .txt., .xls/x) or if applicable text documents or clear, high-quality scanned PDFs. If you cannot reply electronically, please mail us the best quality copies you reasonably can. Your efforts help us ensure broad accessibility and equity.

I also request that, if appropriate, fees be waived as we believe this request is in the public interest, as suggested but not stipulated by 1 M.R.S.A. ยง 408(6). The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Bree Norlander

From:

Regarding the request for data for the Information School, University of Washington research project, while we do not necessarily respond to Freedom of Access requests as a private non-profit, we would be happy to share this data with the research study. We will plan to send it by Friday, March 13.
Sarah Campbell, MLIS | Executive Director
campbell@portlib.org<mailto:campbell@portlib.org>| www.portlandlibrary.com<http://www.portlandlibrary.com/>
5 Monument Square | Portland, ME 04101
(207) 771-2756 or (207) 871-1700, ext. 755
Pronouns: She, Her, Hers
[cid:image001.jpg@01D5080E.30F2F1D0]

From: Portland Public Library

As I'm sure you can understand, with the Library system closed, we will not be able to respond to this information request for the closure period. We will respond as soon as possible once we reopen.
Be well,
-Sarah

Sarah Campbell, MLIS | Executive Director
campbell@portlib.org<mailto:campbell@portlib.org>| www.portlandlibrary.com<http://www.portlandlibrary.com/>
5 Monument Square | Portland, ME 04101
(207) 771-2756 or (207) 871-1700, ext. 755
Pronouns: She, Her, Hers
[cid:image001.jpg@01D5080E.30F2F1D0]

From: Bree Norlander

Hi Sarah,

I completely understand and your health and safety is a first priority. Thank you for agreeing to provide us this data. I'm going to withdraw the FOIA request, but please feel free to reach out to me via email when you are back to normal operations and I will be thrilled to receive your data. Take care!

Sincerely,
Bree Norlander
Research Analyst & Coordinator
University of Washington Information School
norlab@uw.edu

From: Portland Public Library

PPL continues to be closed at this time and we are in a great state of flux. We are willing to try to participate once we have our operations restored, but will not be able to give you the level of detail requested in a timely fashion. I suggest that you reach out to us again mid-summer.

Sarah Campbell, MSLIS
Executive Director
Portland Public Library
5 Monument Square
Portland ME 04101
portlandlibrary.com
We speak volumes!
Pronouns: She, Her, Hers

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