Untitled
| Tracking # |
C230887-060522 |
| Submitted | June 3, 2022 |
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Communications
From: Article 0830
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
From: City Of Portland Oregon
Dear Article:
The City of Portland acknowledges receipt of your Public Records Request. Your request was received in this office on June 05, 2022 and given the reference number C230887-060522 for tracking purposes.
Record Requested: To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record. The City will review your request to determine if it has responsive records. The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure. The City is permitted to charge its actual costs to provide records. Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
You can monitor the progress of your request at the link below. Thank you for using the Portland Public Records Request Center.
From: City Of Portland Oregon
--- Please respond above this line ---
RE: City Public Records Request of June 05, 2022 Reference #C230887-060522
Dear Article,
The City received a Public Records Request from you on June 05, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
Your request is extensive. We have 7 years' worth of "How To's" and training material on every public record topic. Many of these documents are outdated as we continually change the software and our processes. Much of the material contains attorney advice and protected proprietary information. This will require redaction work by an attorney. I am attaching a sample How To that contains redactions that would be consistent with most of our "How To's." I am also including a link to our Admin Rule 8.03 regarding public records. You can find that information here: https://www.portland.gov/policies/administrative/archives-records-management/adm-803-public-records-requests I would suggest limiting your request to training material that is relevant to the current software and/or training material limited by topic. Let me know how you would like to proceed.
Carrie Wilton Paralegal (she/her) (503) 823-3091
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
From: Article 0830
The request is limited to those policies, guidance, instructions, in effect currently. Not past.
From: City Of Portland Oregon
RE: Public Records Request#: C230887-060522
Dear Article 0830,
PAYMENT DUE
The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.
Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.
Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.
Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (C230887-060522) on your check.
Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request will be closed if payment is not received within sixty (60) days of this invoice.
Sincerely,
Carrie Wilton
Paralegal (she/her)
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
From: City Of Portland Oregon
--- Please respond above this line ---
RE: City Public Records Request of June 05, 2022 Reference #C230887-060522
Dear Article,
The City received a Public Records Request from you on June 05, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
The City may be the custodian of at least some of the requested public records and the estimated fees are reflected on the invoice you have received. The records will be ready 20 business days after the deposit is paid. However, they will not be provided until the final amount is paid. If the final amount incurred is less than the estimate, you will only be charged actual costs. If the work significantly exceeds the estimate, the City will contact you with a new estimate.
The City is always willing to work with you on refining the parameters of your request, in order to provide the records you are looking for at the lowest possible cost. If you would like to work with me on narrowing your request and decreasing the cost estimate, please let me know.
By paying the 50% deposit, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City. The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records. We will not be working on your request until we receive the 50% deposit.
Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate. You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices". Then scroll to find the invoice and select "Make Payment". Follow the screen prompts to make a payment. Alternatively, you may mail a check made payable to "The City of Portland" (not recommended during remote work). Please be sure and provide the Record Request Reference number (C230887-060522) on your check and mail it to:
Carrie Wilton
1221 SW 4th Avenue, Ste. 430
Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.
Sincerely,
Carrie Wilton
Paralegal (she/her) (503) 823-3091
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
From: Article 0830
I am requesting a waiver of all fees in the public interest. We paid for all of it, and all of it is ours.
From: City Of Portland Oregon
--- Please respond above this line ---
RE: City Public Records Request of June 05, 2022 Reference # C230887-060522
Dear Article,
The City received a Public Records Request from you on June 05, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
You have requested a fee waiver from the City of Portland for the fees associated with your public records request. Your request is complicated enough to require me to complete a cost estimate according to statute. I want to give you an opportunity to provide more information related to your waiver request while I prepare my estimate. Please provide the following information to help me evaluate your fee waiver request:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement. As part of that balancing of interests, the City may consider the volume of the records requested. Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Sincerely,
Carrie Wilton
Paralegal (she/her) (503) 823-3091 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
From: Article 0830
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested); - I intend to use this information to provide a surrogate "FOIA reading room" for citizens to review all the requests other citizens put in without having to pay the city's artificially inflated pricing. Reading rooms are a FOIA best practice for agencies and public employees who actually support public access to public documents. (https://www.justice.gov/archives/oip/foia-guide-2004-edition-foia-reading-rooms#N_2_). An excellent example of a local reading room is by TriMet at m.trimet.org/index.htm
2) How will the information benefit the wider public? - As these items already belong to the public, and any interaction a public employee might need to perform, the public should not have to pay a city employee over and over again to repeat a review that has already been conducted. So, making a public reading room available while the City continues to refuse to do so, will allow greater public access to documents as ORS 192 intends.
3) How do you or your organization intend to disseminate the information to the wider public? Via webpage at greenmountainsamizdat.com and Muckrock.com and anything of particular juicy interest to the public via local journalists.
From: City Of Portland Oregon
--- Please respond above this line ---
RE: City Public Records Request of June 05, 2022 Reference #C230887-060522
Dear Article,
The City received a Public Records Request from you on June 05, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
I don't understand your answers to the fee waiver questions. Your request is for internal City manuals on using GovQA but your fee waiver answers appear to reference something else entirely. Therefore, I cannot determine whether or not a fee waiver is justified in this case.
Carrie Wilton Paralegal (she/her) (503) 823-3091
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
From: Article 0830
Carrie,
I don't believe the legal standard is I explain my reasoning sufficient to satisfy some random hourly employee. I've given my reasons. Either grant or deny so I can get moving on the appeal. Please stop wasting my time with your fabricated objections.
From: Article 0830
Appeal charges, fee waiver in public interest.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on June 5, 2022. Please let me know when I can expect to receive a response. You had assigned it reference number #C230887-060522.
Thanks for your help, and let me know if further clarification is needed.
From: City Of Portland Oregon
--- Please respond above this line ---
RE: City Public Records Request of June 05, 2022 Reference #C230887-060522
Dear Article,
The City received a Public Records Request from you on June 05, 2022 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
"Please provide
- All current and in effect manuals, reference guides, and training materials for the GovQA software in use by the City.
- All current and in effect training materials for public records officers of the City.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes."
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Article 0830
Upload documents directly: https://www.muckrock.com/
I am in receipt of correspondence you mailed in. In that correspondence, there is a message from you on June 29, 2022. This message apparently was not sent in through GovQA. I am now responding to your message.
I denied your fee waiver on June 28, 2022 and closed your request on 8/22/22 due to lack of communication or payment from you.
If you want to re-visit this request, please submit a new one.
Sincerely,
Carrie Wilton
Paralegal (she/her) (503) 823-3091 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
Carrie Wilton Paralegal (she/her) (503) 823-3091
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov Ability to Appeal:
If you were denied the right to inspect or to receive a copy of any public record of the City of Portland you may seek review of the public body's determination pursuant to ORS 192.411, 192.415, 192.418, 192.422, 192.427 and 192.431.
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DMXDZ_ma-2BYk49n2IBre1uVWcmv-2Fiv5M47e32WPgP4qwp2xY8ryQnDVCOfRFFKVfSp7V-2FY3o4ujRmkUSjB7lQjGUp-2BIrheCFpHX-2BjgG043fjW1xA1jcHHs7l5mK2jw9-2BCXpNzyiR04kP19lNhTuc4UJcNRvsrLwb3EOyF0JEGcstGNBJYzpaZ86Wj30XLMU7VnXQYdJEyyzu6h13hld9zLQrQIJ99Im2rxXyvKfiF3gRtXYaaNTfEqZkeNym0FcVmfsFjTsm-2FErxEFZdmRsxCtzAyDcHaeijIuC5uPnUZooy5xlZZTDz-2F-2Fo-2F68dvEbYBK-2FlvTggSFBon910Oy-2BYtVRp-2BE-2FoYBoXLzT2sLV57eVfKp-2FcHD68U7hMKKiQuf-2F5NWE1gN5Mvcsn8l2xpOGS-2B6et-2B3K-2FKA-3D-3D)
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