Shotspotter data (Portland Police Bureau)

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RE:  Police General Records Request of April 22, 2021 Reference#S175603-042221

Dear Todd,

This City received a Public Records Request from you on April 22, 2021 for the following:
To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1) A list, database, or comparable record of every alert that has been generated by the department's Shotspotter technology since January 1, 2016. The list/database should include, where possible, the date, time, location (address or latitude+longitude coordinates), single or multiple shot distinction, whether the shots were confirmed, and associated case number for each alert.

I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.

Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portions from public review.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DqVLD_emcSnx5Ge-2F-2BO8wQrVOw6PpR1KDlIBoFNQG5srqSMLEeTApxxBPKEmvqoM4jTgZmo15K9BwFBD4lnjG5TGM-2F7bdeQFolTZ06eM1aGID5FnV4zM4uvMaAtdZBMe-2FUu0XrPdR4QxI6oYn6kHs1tmLiDegF6xWfCM-2BXtzaoMjR97AtR-2Be-2FQLNB3b6gVTSVHJEFqw4jCTGyuU-2BiA81pLgT4CT5YIVZvU6J9Q6HxzIrJ-2F9oGjbt6bb0-2Bf8-2BTDfYNiOF1s91tSDFgSHkU0IL-2Fa60DxO9l6fOTAVcWeJKzO293-2FdX1-2FHJOjG6kC5xvOZkS5RU0B6eJdUb5exTLV5qNx5U-2BuE9kQhMjVcETZg7kKnQ2HHWNaXq4qvEjwp-2F8aQtbIV2QRFP6h7XGatGPu3TxMSob3yLA-3D-3D)

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S175603-042221) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
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*Please see this Answer for more information: A006257-010816 (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU89z6Ie0UzLAVOL78Y-2BzMeJ-2BKhobpJd5I8npfnkYf6ztbi2QwpOQWH0LsU08uWhwgM-3DO_Vy_emcSnx5Ge-2F-2BO8wQrVOw6PpR1KDlIBoFNQG5srqSMLEeTApxxBPKEmvqoM4jTgZmo15K9BwFBD4lnjG5TGM-2F7bdeQFolTZ06eM1aGID5FnV4zM4uvMaAtdZBMe-2FUu0XrPdR4QxI6oYn6kHs1tmLiDegF6xWfCM-2BXtzaoMjR97AtR-2Be-2FQLNB3b6gVTSVHJEFqw4jCTGyuU-2BiA81pLgT4CT5YIVZvU6J9Q6HxzIrJ-2F9oGjbt6bb0-2Bf8-2BTDfYNiOF1s9wljPhAioaXOrARJGrt3zHE262fiI3-2FSHPGTQIXXEgPhyagVUvtALqI1ZqXv-2F9UbZ-2BFOVMGidR1C0NRKxLSO7NdbFd1Nao1CuABR3Ms4D831mIBwFyjbaY4DF6pd2Fzr-2FDfEFCA5MPq11sHA4syqbYg-3D-3D)

Sincerely,

Police Bureau
City of Portland

Dear Todd:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on April 22, 2021 and given the reference number S175603-042221 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1) A list, database, or comparable record of every alert that has been generated by the department's Shotspotter technology since January 1, 2016. The list/database should include, where possible, the date, time, location (address or latitude+longitude coordinates), single or multiple shot distinction, whether the shots were confirmed, and associated case number for each alert.

I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.

Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portions from public review.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU9WGujEMMZzFTN4Z3VNFMPBgwD44d2-2FQDdNqBYsgDws29PoBRBK3HP8orPq507g0DU-3Dj3uJ_emcSnx5Ge-2F-2BO8wQrVOw6PpR1KDlIBoFNQG5srqSMLEeTApxxBPKEmvqoM4jTgZmo15K9BwFBD4lnjG5TGM-2F7bdeQFolTZ06eM1aGID5FnV7EMpsvOxcAYWq2G7St2E1FVBwIrvN2cu9g9WwdGb0-2Bb6PcH23GccU3PuOC62pmujJ7qLLWi-2FE3MKIN8ZxEsarKg-2ByNhjZeZJZS4s553q9randAiZJELthBQVgRe6xQhazoN6-2BMsgUQQnh9yvOh0MiFVazESGFzsQennuEe6lt8gdIOWKdDGUDzmqdY4YxhoYlvrnHBhHChNonq8qfJQifVOt-2BTgB2aNlnDRzxXEZru4RWEXzHXYRQjWXNdIZeGZr2EeSx-2F0z3JZCryH00pqWN3mG02LaI-2F9ePsfMzbW9rwIA-3D-3D)

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2FEdSEDVy-2FL6dremMgAyfz9iDFda-2BNDjvL-2FH6YAzwKoNxsP1Aq72kq8bNIQ1p6T6WCil-2B-2F1RaDTP6lbfb0CmJ7aUoOfFs7LmfKnBtOLpN-2B7NQ-3D-3DtErs_emcSnx5Ge-2F-2BO8wQrVOw6PpR1KDlIBoFNQG5srqSMLEeTApxxBPKEmvqoM4jTgZmo15K9BwFBD4lnjG5TGM-2F7bdeQFolTZ06eM1aGID5FnV7EMpsvOxcAYWq2G7St2E1FVBwIrvN2cu9g9WwdGb0-2Bb6PcH23GccU3PuOC62pmujJ7qLLWi-2FE3MKIN8ZxEsarKg-2ByNhjZeZJZS4s553q9randAiZJELthBQVgRe6xQhazoN6-2BMsgUQQnh9yvOh0MiFs5hO-2FgxvMefwdGnSD-2F13NDym-2Fo5ZI5A-2B-2B4276ETYyI73uiT8cmma6DUXzH-2BuJwEF9OAZdUI0muq70zSzJMgnPnIy8AsGJqyv4o1GKzrVQFoTHNNjaNkml8sCXTjjm9FmNccK40TPGMyMvJbj8SmqGw-3D-3D)

RE: Police General Records Request of April 22, 2021 Reference # S175603-042221

Dear Todd,


The City received a Public Records Request from you on April 22, 2021 for the following:
"To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1) A list, database, or comparable record of every alert that has been generated by the department's Shotspotter technology since January 1, 2016. The list/database should include, where possible, the date, time, location (address or latitude+longitude coordinates), single or multiple shot distinction, whether the shots were confirmed, and associated case number for each alert.

I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.

Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portions from public review.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

You have requested a fee waiver from the City of Portland for the fees associated with your public records request.  The City requests the following information to evaluate your fee waiver request:

1) How do you or your organization intend to use the information?  (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);

2) How will the information benefit the wider public?  (Please explain how this specific information assists the public given the information already provided to the public on this topic);

3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement.  As part of that balancing of interests, the City may consider the volume of the records requested.  Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.

Please note that if you have already made a payment on this request, we will be unable to provide you with a refund.  If you have any questions regarding your fee waiver, please call (503) 823-0708.  Be sure to leave your reference number when you leave a voicemail.
Sincerely,


PPB Queue

If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov (mailto:prrhelp@portlandoregon.gov)

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RE:  Police General Records Request of April 22, 2021 Reference #S175603-042221

Dear Todd,

Pursuant to ORS 192.329(5)(b), this is to notify you that I have assigned your request to a staff member and you will receive an additional response in 10 business days.

Thank you for your patience and for using the Portland Public Records Request Center.

Tammi Weiss
Police Supervisor
PPB | Police Digital & Public Records 503-823-9751 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of April 22, 2021 Reference # S175603-042221

Dear Todd,
The City received a Public Records Request from you on April 22, 2021 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1) A list, database, or comparable record of every alert that has been generated by the department's Shotspotter technology since January 1, 2016. The list/database should include, where possible, the date, time, location (address or latitude+longitude coordinates), single or multiple shot distinction, whether the shots were confirmed, and associated case number for each alert.

I ask that all fees be waived as I am a journalist and intend to use the requested records to publish articles in the public interest. In the event you choose to impose fees, I request a detailed breakdown of the fees, including the hourly wage of each employ involved and an explanation justifying the employee hours required to fulfill the request.

Should you choose to reject this request or redact portions of it, I ask that you provide a detailed breakdown of the statutory exemptions and associated case law underlying your decision to withhold each/any portions from public review.

Thank you in advance for your anticipated cooperation in this matter.

I look forward to receiving your response to this request within 10 business days.

Sincerely,

Todd Feathers

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
Please be advised that there are no records responsive to your request since the Police Bureau does not own or has ever owned this technology.
The City now considers your request fulfilled and it will be closed.
Sincerely,
RYAN REES
PPB | Police Digital & Public Records (He|Him) 503-823-0756 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov