Rooftop guns incident (Portland Police Bureau)

Dear Brian :
The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on October 16, 2018 and given the reference number S081484-101618 for tracking purposes.
Record Requested:  To Whom It May Concern:Pursuant to the Oregon Public Records Law, I am requesting records regarding the August 4, 2018 incident where members of the group "Patriot Prayer" were found on a Portland rooftop armed with "long guns." (A news article detailing the incident is available here: https://www.oregonlive.com/portland/index.ssf/2018/10/armed_protesters_were_on_portl.html). Specifically, I am requesting the following records:1) A copy of the police report regarding the incident.2) Any policies or strategic or tactical plans issued as a result of the incident.4) Meeting minutes or notes from any meetings regarding the incident.3) Any memos, notices, or emails regarding the incident.The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter.I look forward to receiving your response to this request within 10 business days.Sincerely,Brian Waters

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page. (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)
You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect up to 6 weeks before a response is received concerning your public records request.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  Thank you for your patience. To monitor the progress or update your request click here:
Portland Public Records Request Center (https://PORTLANDOR.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=81484&coid=)

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of October 16, 2018 Reference#S081484-101618

Dear Brian ,

This City received a Public Records Request from you on October 16, 2018 for the following:

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://www.portlandoregon.gov/prr)
You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S081484-101618) on your check and mail it to:

Portland Police BureauRecords Division 1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.

*Please see this Answer for more information: A006257-010816 (https://www.portlandoregon.gov/66961?qaframe=AnswerDetail.aspx%3Finc%3D6257)

Sincerely,

Police Bureau
City of Portland

--- Please respond above this line ---
RE:  Police General Records Request of October 16, 2018 Reference #S081484-101618
Dear Brian ,

The City received a Public Records Request from you on October 16, 2018 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I am requesting records regarding the August 4, 2018 incident where members of the group "Patriot Prayer" were found on a Portland rooftop armed with "long guns." (A news article detailing the incident is available here: https://www.oregonlive.com/portland/index.ssf/2018/10/armed_protesters_were_on_portl.html). Specifically, I am requesting the following records:
1) A copy of the police report regarding the incident.
2) Any policies or strategic or tactical plans issued as a result of the incident.
4) Meeting minutes or notes from any meetings regarding the incident.
3) Any memos, notices, or emails regarding the incident.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter.
I look forward to receiving your response to this request within 10 business days.
Sincerely,
Brian Waters"
Please be advised that no police report was written concerning this incident. The dispatch record is available. This is a dispatch record only, not a police report. The City now considers your request fulfilled and it will be closed.  Please note, messages sent on closed requests will not be monitored.
Your check is being returned to you, we are not charging for this dispatch record. Sincerely,
Angela McCall Senior Administrative Specialist 503-823-0267