PPB Reports or Calls

RE: Police General Records Request of March 31, 2020 Reference #S130202-033120

Dear Kate ,

Due to the State of Emergency, Public Information Officers have been called to perform other essential tasks which prioritize the City’s actions to slow the spread of COVID-19.  Only employees critical for day-to-day operations are able to access City of Portland buildings.  Consequently, your public records request will be paused due to the declared emergency (ORS 192.329(6)).  The City will try to fill this request as resources become available.  Thank you for your understanding.


The City received a Public Records Request from you on March 31, 2020 for the following:
"To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1. Any and all police reports and related documents or files created between November 1, 2019 and March 31, 2020 associated with incidents occurring at any of the following three Portland, OR locations - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

2. Records related to any and all phone calls made to Portland Police Bureau between November 1, 2019 and March 31, 2020 from any of the following three Portland, OR addresses - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

Please provide these documents in digital format in a timely manner. As you know, the Oregon Public Records Law requires all agencies to respond to public records requests as soon as practicable and without unreasonable delay.

If you intend to take more than those five days to provide the records, please advise me in writing as to when you intend to do so.

If any portion of my request is denied, please state the statutory exemption and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

Kate Kaye

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Kate Kaye

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jJUfS%3AJiCzPtqV_cigyLGokxERSqJq7BE&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Fppb-reports-or-calls-91203%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
As we are able under the state of emergency, the City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of March 31, 2020 Reference#S130202-033120

Dear Kate ,

This City received a Public Records Request from you on March 31, 2020 for the following:
To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1. Any and all police reports and related documents or files created between November 1, 2019 and March 31, 2020 associated with incidents occurring at any of the following three Portland, OR locations - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

2. Records related to any and all phone calls made to Portland Police Bureau between November 1, 2019 and March 31, 2020 from any of the following three Portland, OR addresses - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

Please provide these documents in digital format in a timely manner. As you know, the Oregon Public Records Law requires all agencies to respond to public records requests as soon as practicable and without unreasonable delay.

If you intend to take more than those five days to provide the records, please advise me in writing as to when you intend to do so.

If any portion of my request is denied, please state the statutory exemption and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

Kate Kaye

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Kate Kaye

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jJUfS%3AJiCzPtqV_cigyLGokxERSqJq7BE&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Fppb-reports-or-calls-91203%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u4037834.ct.sendgrid.net/ls/click?upn=NsSD9AJ7NC1Zn9x435-2BIaNT1LL8-2B-2FK-2Brfml8fjssMcE-2Bh81imBs-2BXRmwRKbiIHgaMnetAKuUHFIFRyOsKAwCjw-3D-3Dd3Cz_toNYeAOoBtzbJAdkPMwbuWVXx79XdFMhuHrFAipEzp6IDuolzCO0i4E-2BzT-2FeLBq4fUbaabi2n5EYoN-2BZOsF6yNyfwYfAM-2BdIVEMhqtUjyjurRk8acaB4w9zVto876fESMynqWgfncSf1qHgrIwsrEz2JRgwcZv2yL3gDMcNQ1ySolm6OuYDCGjeVYoqfZq6J3XXxNstnwI1UXU-2FDN-2Bcyi172D9BPicItmJZu6UndJrLjiDGlaCNB2SUwjew7HFJm)

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S130202-033120) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 (https://u4037834.ct.sendgrid.net/ls/click?upn=NsSD9AJ7NC1Zn9x435-2BIaNT1LL8-2B-2FK-2Brfml8fjssMcGlBnI0OShz99EnwI3ACBhKfIxkzN7sD-2Bac0GU7n7mBo9UPbHSU1cA7pr8IURq6aYQ-3DxKIg_toNYeAOoBtzbJAdkPMwbuWVXx79XdFMhuHrFAipEzp6IDuolzCO0i4E-2BzT-2FeLBq4fUbaabi2n5EYoN-2BZOsF6yLRGEDOWAoYRlzCPX06pRgE9eiO7OXY86Cpf7dElDCQNeDul2lJpLEAS-2B1UZDNBC2SDkw0k9JyJNyvxSNNwpB0-2FBihRzCVX0cZ-2FiU0bUkrK4ipwmWuGt2tQJ3jZ4rKsXiXLZ-2BhO6Xi7Pa2JilwB-2B7PZQzC4gvSEi-2BbxaDTfkk92Z)

Sincerely,

Police Bureau
City of Portland

--- Please respond above this line ---

RE: Police General Records Request of March 31, 2020 Reference #S130202-033120
Dear Kate ,
The City received a Public Records Request from you on March 31, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

1. Any and all police reports and related documents or files created between November 1, 2019 and March 31, 2020 associated with incidents occurring at any of the following three Portland, OR locations - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

2. Records related to any and all phone calls made to Portland Police Bureau between November 1, 2019 and March 31, 2020 from any of the following three Portland, OR addresses - 621 SE Grand Avenue, 15 NE Broadway and 519 NE Broadway.

Please provide these documents in digital format in a timely manner. As you know, the Oregon Public Records Law requires all agencies to respond to public records requests as soon as practicable and without unreasonable delay.

If you intend to take more than those five days to provide the records, please advise me in writing as to when you intend to do so.

If any portion of my request is denied, please state the statutory exemption and provide the name and address of the person or body to whom an appeal should be directed.

Sincerely,

Kate Kaye

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Kate Kaye

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jJUfS%3AJiCzPtqV_cigyLGokxERSqJq7BE&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Fppb-reports-or-calls-91203%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
The City is prohibited by ORS 181A.820 from using any City "moneys, equipment or personnel" for the purpose of enforcement of federal immigration law.  You have indicated that this public records request is to enforce federal immigration law.  Therefore, the City cannot use its personnel to provide records for that purpose.
You mark A on this request. "A " states that you are using the information for immigration enforcement. If this is incorrect, please resubmit a request with the appropriate circle checked. You would be asking for address checks regarding number one. From an address check, you will be able to see which reports you may want to order. For number 2, you will need to make a request through 911 (BOEC) for the calls to those locations.
The City is closing your request and will not be providing records.
Sincerely,
Tammi Weiss
Public Records Supervisor 503-823-9751