Portland HVAC Systems
It is a clone of this request.
| Submitted | Jan. 12, 2022 |
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Communications
From: Tom Gambardella
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Related to district HVAC systems for the last five years:
Maintenance records
inspection reports
air quality tests
capital improvement reports for all district schools
As background, this request is filed as part of a journalism project looking at HVAC systems across schools in the United States, and similar requests are being filed in additional school districts.
If you have summary reports or other documents that are likely to include largely similar information and are easier to provide, I’m willing to accept those as a substitute.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Tom Gambardella
From: Portland Public Schools
Hello:
This email acknowledges your public records request of 1/12/2022. Your
request has been assigned the following tracking number: PRR 2122-093.
We understand you are seeking the following public records:
* Related to district HVAC systems for the last five years:
-Maintenance records
-inspection reports
-air quality tests
-capital improvement reports for all district schools
***As background, this request is filed as part of a journalism project
looking at HVAC systems across schools in the United States, and similar
requests are being filed in additional school districts.
*** If you have summary reports or other documents that are likely to
include largely similar information and are easier to provide, I’m willing
to accept those as a substitute.
Please let us know if this does not accurately describe the records you are
looking for.
We are conducting a search to determine whether or not we possess
responsive records. We will send an update as soon as possible following
completion of that search, or no later than an additional fifteen working
days.
If it is necessary to charge fees to fulfill this request, we will provide
a written cost estimate detailing the work to be performed and approximate
volume/nature of the records to be provided.
If you have any questions or concerns about the public records process, we
encourage you to contact our office. It is always our goal to provide
records in a timely manner without undue delay or expense.
*Thank you kindly,*
*Ryan Vandehey*
Public Records Officer & Media Relations Representative
*he/him/his*
*Portland Public Schools*
Communications Department
501 North Dixon Street
Portland, OR 97227
Office: 503-916-3385 | Cell: 971-678-6103 | Fax: 503-916-2693
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Portland Public Schools
Hello:
Please note that, due to a shortage of available staff and a backlog
of requests, it may take up to 30 days for me to respond, and complex
requests will require additional time to process. When I respond I
will provide my best estimate of the time and/or cost needed to
fulfill your request. Thank you for your patience.
If you are seeking student records (such as copies of transcripts)
please email records@pps.net or visit this URL:
https://www.pps.net/domain/54
--
Thank you kindly,
*Ryan Vandehey*
Public Records Officer & Media Relations Representative
he/him/his
*Portland Public Schools*
Communications Department
501 North Dixon Street
Portland, OR 97227
Office: 503-916-3385 | Cell: 971-678-6103 | Fax: 503-916-2693
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Portland Public Schools
Hello:
Please note that, due to a shortage of available staff and a backlog
of requests, it may take up to 30 days for me to respond, and complex
requests will require additional time to process. When I respond I
will provide my best estimate of the time and/or cost needed to
fulfill your request. Thank you for your patience.
If you are seeking student records (such as copies of transcripts)
please email records@pps.net or visit this URL:
https://www.pps.net/domain/54
--
Thank you kindly,
*Ryan Vandehey*
Public Records Officer & Media Relations Representative
he/him/his
*Portland Public Schools*
Communications Department
501 North Dixon Street
Portland, OR 97227
Office: 503-916-3385 | Cell: 971-678-6103 | Fax: 503-916-2693
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on Jan. 12, 2022. Please let me know when I can expect to receive a response.
Thanks for your help, and let me know if further clarification is needed.
From: Portland Public Schools
Hello:
Please note that, due to a shortage of available staff and a backlog
of requests, it may take up to 30 days for this desk to respond, and
complex requests will require additional time to process. When we
respond we will provide our best estimate of the time and/or cost
needed to fulfill your request.
We thank you for your grace and patience.
If you are seeking student records (such as copies of transcripts)
please email records@pps.net or visit this URL:
https://www.pps.net/domain/54
--
Thank you kindly,
*Ryan Vandehey*
Public Records Officer & Media Relations Representative
he/him/his
*Portland Public Schools*
Communications Department
501 North Dixon Street
Portland, OR 97227
Office: 503-916-3385 | Cell: 971-678-6103 | Fax: 503-916-2693
From: Portland Public Schools
Hello:
*Thanks for your patience. Due to staffing shortages and a backlog of
requests I have been unable to provide timely updates.*
Some of this information is readily available:
- Report of all 2021-2022 HVAC maintenance work orders
<https://docs.google.com/spreadsheets/d/1XdulmSuezsfbQhSdgeoRJMUh0FAbkgED/edit?usp=sharing&ouid=106202637005026874515&rtpof=true&sd=true>
- 2021 HVAC system inspection data
<https://drive.google.com/drive/folders/1BzUz9xt5oyYq_Zxkq1xV7ruu4tusbAyY>
- 2021-2022 indoor air quality testing data
<https://www.pps.net/Page/2217>
- All air quality reports between 4/1/2020-3/1/2021:
https://drive.google.com/drive/folders/14A7dLfMFyOFdrcX7bX7vj6nP8I4eS0QF
- All air quality reports between 5/27/2019-7/15/2020:
https://drive.google.com/drive/folders/1IER49paUmybG0EM0UzotAWWJTiUe4pw2
- All air quality reports between 6/1/2015-5/27/2019:
https://drive.google.com/drive/folders/1W3rjbIErFmurIORlg-4yKqRS0fAztfyp
Providing additional records that cover all of the last five years,
especially HVAC-specific elements of other capital improvement projects,
would require multiple hours of staff time to identify, locate and review,
and we would need to assess fees for that time and expense. Please let us
know if that is something you are interested in, and we will provide a
written cost estimate.
We will wait for your direction.
Thank you kindly,
*Ryan Vandehey*
Public Records Officer & Media Relations Representative
he/him/his
*Portland Public Schools*
Communications Department
501 North Dixon Street
Portland, OR 97227
Office: 503-916-3385 | Cell: 971-678-6103 | Fax: 503-916-2693
