Palantir documents, Portland
Tracking # |
S093758-031419 |
Submitted | March 14, 2019 |
Est. Completion | None |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Media reports state that the police departments around the country have made use of Palantir's software (https://www.bloomberg.com/features/2018-palantir-peter-thiel/). Therefore, I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
From: Portland Police Bureau
If you have already made your payment, thank you, please disregard this message.
RE: Police General Records Request of March 14, 2019 Reference#S093758-031419
Dear Caroline ,
This City received a Public Records Request from you on March 14, 2019 for the following:
In order to begin processing this request a pre-payment must be made*. Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjR9nd1yx5dep-2FYGEXChqBQnWhtinuRjrOLporYEJcm5vj25TGlefUAbeEf0Uxe7Apw-3D-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eilc76bgv4H1BIEa87FMKJxmskx10Kh-2F10Ic6n6wX8r6ZdyQGO2KdPCnvpUtO2Ryqp4iH-2FRdap2-2FfMDtsmDHJ7kVMA-2BuMfDevhsIRyyvUB7tj8EpdWB32iG-2Bsk4JponLG4-2Fv630E985z0fcc9y-2FCPz4lrb8Zmx7aCPTv2s9wAtHBbK-2Fq71wtspEzAv2gboy7yt2) You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments". Then scroll to find an invoice in the status of "payment pending" and select "Make Payment". Follow the screen prompts to make a payment. Alternatively, you may mail a check made payable to "The City of Portland". Please be sure and provide the Record Request Reference number ( S093758-031419) on your check and mail it to:
Portland Police BureauRecords Division
1111 SW 2nd Avenue, Room 1126
Portland, OR 97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 (https://u4037834.ct.sendgrid.net/wf/click?upn=L5asTq9oAWi6tKrRmhm-2FjR9nd1yx5dep-2FYGEXChqBQmXp6-2Flron4piyr0j-2F7P7JEoO1vJv5K6BIqYAtSHsuxF0WjdYQjccEdibs0l8PY70g-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eilc76bgv4H1BIEa87FMKJxmsxhvx-2BB4WH5RZNlllxtm1V2Dh8tlkl-2BLDw68ojyOQy9r5-2FvLqh6-2B6yiiKym6L69VOoXRbrEGbpBu0Xn-2FVa0u5o9nRhxLlI3e03EZfGop86olHtrp83CKYP-2BRigYyAYuPUBO80Wi6eRx-2BM4nxFG-2BW-2FD7XWdpO454PddJ-2F6i0BoZ0)
Sincerely,
Police Bureau
City of Portland
From: Portland Police Bureau
Dear Caroline :
The City of Portland acknowledges receipt of your Public Records Request. Your request was received in this office on March 14, 2019 and given the reference number S093758-031419 for tracking purposes.
Record Requested: To Whom It May Concern:Pursuant to the Oregon Public Records Law, I hereby request the following records:Media reports state that the police departments around the country have made use of Palantir's software (https://www.bloomberg.com/features/2018-palantir-peter-thiel/). Therefore, I am requesting the following records related to the above program:* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).The requested documents will be made available to the general public, and this request is not being made for commercial purposes.In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.Sincerely,Caroline HaskinsUpload documents directly: https://www.muckrock.com/accounts/agency_login/portland-police-bureau-396/palantir-documents-portland-70516/?uuid-login=7ccef6cc-bbf2-416e-8ad4-e2a9c6f39434&email=publicrecords-ppb%40portlandoregon.gov#agency-reply
At this time, the City is uncertain whether it is the custodian of the requested record. The City will review your request to determine if it has responsive records. The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure. The City is permitted to charge its actual costs to provide records. Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.
Please be advised that a pre-payment from you may be required. If a pre-payment is required, you will receive a separate notice with instructions. You may click here to access the payments page. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tucOEj4Y0EhEu0swsmWK1opgNyw1IDLYjkxKtyOdzRah0-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eil3aswJ3WQh7Z15Dil70HGVv1Wdr8yXQzF7yjyS4x9yrPNXQYU60baea-2B-2BzZQFnCo5X9NiqTWbkMxdSzxO7sLKWxrSCxh7QCYzkKpR9yTL-2B6dc8Uq3rRSiYarKfXDjWNXJtlqACnKvhZcqtkrjdmu6xhN39ZAVB30E7bFgyHDXIQOvS1CR5q3Wn1JztEvKZBH34Ao-2FYf7ptAM9khPNqOSeBKmvqXiZHWuOL3ei1dCZBfHMXiMX5vqBaahYUS-2B5Flhet7M0U8-2Bpr61ChAkTsGbme3xsbrkbepf-2Fj1AkCtZpO8YipvlJePCtrp7ggS8Vp7bnlTk8WrQPOoL4nCFultxB9Q-3D-3D)
You can monitor the progress of your request at the link below. Thank you for using the Portland Public Records Request Center.
Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests). Please expect your request to take up to 6 weeks to be processed. For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below. While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756. Thank you for your patience.
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2Foik0xAR8GCbv195cKqcxpmCDigoS-2BlggbQ-2FG9YxcOg-2F6duSuGbF7yU5ILi60Sajg-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eil3aswJ3WQh7Z15Dil70HGVv1Wdr8yXQzF7yjyS4x9yrPNXQYU60baea-2B-2BzZQFnCo5X9NiqTWbkMxdSzxO7sLKWxrSCxh7QCYzkKpR9yTL-2B6dc8Uq3rRSiYarKfXDjWNXJtlqACnKvhZcqtkrjdmu6xhN39ZAVB30E7bFgyHDXIQOvS1CR5q3Wn1JztEvKZBH3GjXvG2SL5kQyFDYjZHhevsSNU8b6wEuyQ4tf1DFRlvxYFP3-2FZb-2FWEAksHwG8LryCRw2Jrw70Rg-2FkjbrPCzOrsLhVR56svWGzhXut2aRql0iJHFsExZdckvij1BgIcEa6OobkzvMj95qxRRwkrKsBqw-3D-3D)
From: Portland Police Bureau
RE: Police General Records Request of March 14, 2019 Reference # S093758-031419
Dear Caroline ,
The City received a Public Records Request from you on March 14, 2019 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Media reports state that the police departments around the country have made use of Palantir's software (https://www.bloomberg.com/features/2018-palantir-peter-thiel/). Therefore, I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://www.muckrock.com/accounts/agency_login/portland-police-bureau-396/palantir-documents-portland-70516/?uuid-login=7ccef6cc-bbf2-416e-8ad4-e2a9c6f39434&email=publicrecords-ppb%40portlandoregon.gov#agency-reply"
You have requested a fee waiver from the City of Portland for the fees associated with your public records request. The City requests the following information to evaluate your fee waiver request:
1) How do you or your organization intend to use the information? (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);
2) How will the information benefit the wider public? (Please explain how this specific information assists the public given the information already provided to the public on this topic);
3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement. As part of that balancing of interests, the City may consider the volume of the records requested. Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Please note that if you have already made a payment on this request, we will be unable to provide you with a refund. If you have any questions regarding your fee waiver, please call (503) 823-0708. Be sure to leave your reference number when you leave a voicemail.
Sincerely,
PPB Queue
If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov (mailto:prrhelp@portlandoregon.gov)
From: Caroline Haskins
Thank you, when can I expect to hear back?
Best,
Caroline
From: Caroline Haskins
Thank you, when can I expect to hear back?
Best,
Caroline
From: Muckrock Staff
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on March 14, 2019. Please let me know when I can expect to receive a response. You had assigned it reference number #S093758-031419.
Thanks for your help, and let me know if further clarification is needed.
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of March 14, 2019 Reference # S093758-031419
Dear Caroline ,
The City received a Public Records Request from you on March 14, 2019 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Media reports state that the police departments around the country have made use of Palantir's software (https://www.bloomberg.com/features/2018-palantir-peter-thiel/). Therefore, I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://www.muckrock.com/accounts/agency_login/portland-police-bureau-396/palantir-documents-portland-70516/?uuid-login=7ccef6cc-bbf2-416e-8ad4-e2a9c6f39434&email=publicrecords-ppb%40portlandoregon.gov#agency-reply"
Please be advised that your public records request is closed, due to lack of communication or payment from you. The City requested a deposit on this request and has not received either payment or communication from you in over 60 days. This request is now closed. Please be advised that the City of Portland does not monitor requests that have been closed. If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request.
I am working on this request. I should have a response for you this week.
Sincerely,
Tammi Weiss
Police Records Supervisor
503-823-9751 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eil3aswJ3WQh7Z15Dil70HGVjCdZKyHUGPFv58D-2B-2BauAMwOP8NZYt30XP2-2BzrRB2-2BYGTMTDbFKWDNK3401fs3-2BQWJmRt6KOhDBcJv5M3tEVV2kwwTyReBM-2BzmmiKAzFrn6YUt8945SVF70oNRqUxZZrmzTRM1BjJTeYiEYLkqIMqCfOX-2BYzUePmFvC8-2BlJwdSf8IEIom5Pu-2FAPW8RlfDBQipJaQSYq3aO8pDiF66qqp3JQ40wM7z69Zt9yPsZ4JCkQcpJm3pCnxKyQIJOlhlSJCiIlNmGOQmmJS0zNLqhGhQhvS08Ceb7gSTnOn644BigXWW2FENKhz2PCer4YP9QxWDA-3D-3D)
From: Portland Police Bureau
--- Please respond above this line ---
RE: Police General Records Request of March 14, 2019 Reference # S093758-031419
Dear Caroline ,
The City received a Public Records Request from you on March 14, 2019 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Media reports state that the police departments around the country have made use of Palantir's software (https://www.bloomberg.com/features/2018-palantir-peter-thiel/). Therefore, I am requesting the following records related to the above program:
* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Caroline Haskins
Upload documents directly: https://www.muckrock.com/accounts/agency_login/portland-police-bureau-396/palantir-documents-portland-70516/?uuid-login=7ccef6cc-bbf2-416e-8ad4-e2a9c6f39434&email=publicrecords-ppb%40portlandoregon.gov#agency-reply"
Either the City does not possess the records, or pursuant to ORS 192.311(2)(b) is not the custodian of the records in your public records request.
Confirmed PPB does not possess related records.
The City now considers your request fulfilled and it will be closed. Please note, messages on closed requests are not monitored.
Sincerely,
Tammi Weiss
Public Records Supervisor 503-823-9751 If you are having technical difficulties with the website, please contact the website administrator by phone or email. (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_XE8ueHSmfZbXWg1FKcNh6G7gaA7uKabx9pjGFDLkdBK2W6BmYkVydKsrMhrB0Eil3aswJ3WQh7Z15Dil70HGVlZ77tr-2FUqxx22SfUYHugZxPKTMj1cxjdBdYUzEBoUwjb-2FsQPnSukKSuI85EsHSbsUsH50fHt6ccH-2B41fKHjYsFkznAOcxLr-2BVOTLwMHBNYzlu-2Bmnn-2Fwmf4Uf4S-2BRjp6iJtaTSAUXIV21Zh4z5ovxFXJAJP8ptrO2n-2BndW3NpedoroTjgeytLgjnMuXQQNU09O-2BsJF00XCv-2FNjRs3BLWNM-2FXdjkbcmw1wr2iMIbP1kWJbmDe1hJ-2Bu9-2F-2Fh2-2F9V4Dt-2BN8XaOfliu2fuHAp-2FmaNEBrXC4lMhm-2F1mfrhZlPhuFPHdsATiRAeGi-2BgXifGxD5WcA-3D-3D)
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