January 2017 Email Metadata (Information Technology, Maine)

Matt Chapman filed this request with the Bureau of Technology Services of Portland, OR.
Tracking #

C075205-080118

Multi Request January 2017 Email Metadata
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From: Bureau of Technology Services

RE: City Public Records Request of August 01, 2018 Reference # C075203-080118

Dear Taylor,

The City received a Public Records Request from you on August 01, 2018 for the following:
"email information -- see attached"

You have requested a fee waiver from the City of Portland for the fees associated with your public records request.  Your request is complicated enough to require me to complete a cost estimate according to statute.  I want to give you an opportunity to provide more information related to your waiver request while I prepare my estimate.  Please provide the following information to help me evaluate your fee waiver request:

1) How do you or your organization intend to use the information?  (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);

2) How will the information benefit the wider public?  (Please explain how this specific information assists the public given the information already provided to the public on this topic);

3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement.  As part of that balancing of interests, the City may consider the volume of the records requested.  Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Sincerely,

JEN CLODIUS
Senior Management Analyst

From: Bureau of Technology Services

Dear Taylor:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on August 01, 2018 and given the reference number C075203-080118 for tracking purposes.

Record Requested:  email information -- see attached

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://PORTLANDOR.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=75203&coid=)

From: Bureau of Technology Services

Dear Matt:

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on August 01, 2018 and given the reference number C075205-080118 for tracking purposes.

Record Requested:  email records -- see attached

At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center.
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://PORTLANDOR.mycusthelp.com/WEBAPP/_rs/RequestEdit.aspx?rid=75205&coid=)

From: Bureau of Technology Services

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,

The City received a Public Records Request from you on August 01, 2018 for the following:
"email records -- see attached"

You have requested a fee waiver from the City of Portland for the fees associated with your public records request.  Your request is complicated enough to require me to complete a cost estimate according to statute.  I want to give you an opportunity to provide more information related to your waiver request while I prepare my estimate.  Please provide the following information to help me evaluate your fee waiver request:

1) How do you or your organization intend to use the information?  (Please answer regarding the specific information requested as opposed to speaking generally regarding information on the general topic requested);

2) How will the information benefit the wider public?  (Please explain how this specific information assists the public given the information already provided to the public on this topic);

3) How do you or your organization intend to disseminate the information to the wider public?
Without responses to all 3 of these questions it may be difficult, or even impossible, to assess whether the requested disclosure is in the public interest because it will primarily benefit the public.
Please also bear in mind that the Bureau providing the records must weigh the public's interest in disclosure against the cost to the public of fulfilling the request without reimbursement.  As part of that balancing of interests, the City may consider the volume of the records requested.  Please discuss whether a more narrowly tailored, and thus less expensive, request could equally meet the public interest.
Sincerely,

JEN CLODIUS
Senior Management Analyst

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached" The City does not produce reports containing the information you requested. The public records law only provides a process for the public to request existing records of the City. The Oregon Attorney General's Public Records and Meetings Manual explains:  "The Public Records Law does not impose on public bodies the duty to create public records.  Public bodies are not required to create a record to disclose the "reasoning" behind their actions, or other "knowledge" their staff might have.  Nor does the Public Records Law require public bodies to explain or to answer questions or provide legal research or analysis about their public records."
The City now considers your request fulfilled and it will be closed.  Please note, messages on closed requests are not monitored.
Sincerely,
JEN CLODIUS
Senior Management Analyst If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here:
Portland Public Records Request Center (https://www.portlandoregon.gov/66961?qaframe=CustomerIssues.aspx)

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
I understand you have contacted the District Attorney's Office to appeal the City's response to your request.  The City is reopening your request in light of the District Attorney's Decision In re Petition of Kessler, available here: http://mcda.us/wp-content/files_mf/15354729871835Order.pdf .  The City is preparing an estimate of the time and fees for disclosure of the public records which will be provided by the City within a reasonable time. (https://u8387778.ct.sendgrid.net/wf/click?upn=x27ftEZYI2cveX13UKFauXimtgGPUW1FJ8SjCKqt98uXjLWlzm-2ByS9gosMu-2Brc85c-2Bnd0yKF7pknzILKWlXXUjqrTMQBjxlaAMTXWs8mMCE-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7Jia9Dk41NKvXy9CdJhJBHT4hucP-2FyaNGUSmh-2FXyKZsyz-2FBR-2FGIu-2BocxkZcmTTRLmi4Xm03MHJmjGnCwd1bX6qwHs4HxxNXJzTW6xGtsO3eEbob4yZjkqI1YEUL6ndCaf6JFY2VOxXBLPze3aLDanV8Ymn-2BvMk3Pe1tU39hVlT-2FwIoUruRWqGUAlhClG1xeOtk-2BtCaLFZskrS4QCDgvuT2HAHnAo1wyINV9WbqISbXiQql0Qb-2FmlM-2BPScUtsghcwPqnMbCmNa0cRQfUrC1S-2BqXQ-3D-3D)
Please call me if you have any questions.
Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7Jia9Dk41NKvXy9CdJhJBHT4hucP-2FyaNGUSmh-2FXyKZsyz-2FBR-2FGIu-2BocxkZcmTTRLmi4Xm03MHJmjGnCwd1bX6qwHs4HxxNXJzTW6xGtsO3eEbob4yZjkqI1YEUL6ndCafqX8fd-2B5sfZ6-2BqyFb-2BjFEx8SJbRtsfoAaT3DbqQBToB-2BayECHq99MIBoMj5v3WcyTSlnOYvgPgjA6vX8C3B0a9eiR845fWL2axxHS6JITZBwDy89zi4k3NmbWxJSVyk0Nu7myjxqxZv2FfG7QK6JOwg-3D-3D)

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
I understand you have contacted the District Attorney's Office to appeal the City's response to your request.  The City is reopening your request in light of the District Attorney's Decision In re Petition of Kessler, available here: http://mcda.us/wp-content/files_mf/15354729871835Order.pdf .  The City is preparing an estimate of the time and fees for disclosure of the public records which will be provided by the City within a reasonable time. (https://u8387778.ct.sendgrid.net/wf/click?upn=x27ftEZYI2cveX13UKFauXimtgGPUW1FJ8SjCKqt98uXjLWlzm-2ByS9gosMu-2Brc85c-2Bnd0yKF7pknzILKWlXXUjqrTMQBjxlaAMTXWs8mMCE-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7Jia9Dk41NKvXy9CdJhJBHT4hucP-2FyaNGUSmh-2FXyKZsyz-2FBR-2FGIu-2BocxkZcmTTRLmi4Xm03MHJmjGnCwd1bX6qwHs4HxxNXJzTW6xGtsO3eEbob4yZjkqI1YEUL6ndCaf6JFY2VOxXBLPze3aLDanV8Ymn-2BvMk3Pe1tU39hVlT-2FwIoUruRWqGUAlhClG1xeOtk-2BtCaLFZskrS4QCDgvuT2HAHnAo1wyINV9WbqISbXiQql0Qb-2FmlM-2BPScUtsghcwPqnMbCmNa0cRQfUrC1S-2BqXQ-3D-3D)
Please call me if you have any questions.
Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7Jia9Dk41NKvXy9CdJhJBHT4hucP-2FyaNGUSmh-2FXyKZsyz-2FBR-2FGIu-2BocxkZcmTTRLmi4Xm03MHJmjGnCwd1bX6qwHs4HxxNXJzTW6xGtsO3eEbob4yZjkqI1YEUL6ndCafqX8fd-2B5sfZ6-2BqyFb-2BjFEx8SJbRtsfoAaT3DbqQBToB-2BayECHq99MIBoMj5v3WcyTSlnOYvgPgjA6vX8C3B0a9eiR845fWL2axxHS6JITZBwDy89zi4k3NmbWxJSVyk0Nu7myjxqxZv2FfG7QK6JOwg-3D-3D)

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference #C075205-080118
Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
The City may be the custodian of at least some of the requested public records and the estimated fees are $ 133.35.  10 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid.  If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. To confirm, we are searching the following locations: Email (Includes archives) of these individuals: Citywide Distribution List (including PPB) for the following search terms: Metadata only for: from address, to address, bcc address, cc address, time, date and date range: 01/01/2017 to 01/31/2017.  If this search is incorrect or you would like to make any changes, please notify us immediately.  If you do not make changes, paying the estimate is confirmation of these proposed search parameters.

By paying the 50% deposit of $66.68, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (C075205-080118) on your check and mail it to:
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7OzMR03Xv-2BJyHpV10-2F35HWKXYWVYBnYjGvxo9Xn16tRRcWXJo5Dk8-2BVGvw9mgjxKcpyITlVKmt-2BRtqa59nX5Qd8tGVP1aQU0aR3lmW768FXwsP48iLJc391WJWubHF14SEE3dn1YWv7TZGhW5Q0OLuXoXv0nbCR4W95lBCS4Qs7BPKrpMKmgRFt-2BA1DwhtnZOUDVEw-2FOEMaOnA7eHD0MbqjEd-2Bi-2FVChg3cTRwSxxAa5cKeLmQSly5Vnx-2FDxj7xg7VC4ZxiF9XYuBNF88NN3bc1g-3D-3D)

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference #C075205-080118
Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
The City may be the custodian of at least some of the requested public records and the estimated fees are $ 133.35.  10 business days after the deposit is paid, the records will be ready. However, they will not be provided until the final amount is paid.  If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. To confirm, we are searching the following locations: Email (Includes archives) of these individuals: Citywide Distribution List (including PPB) for the following search terms: Metadata only for: from address, to address, bcc address, cc address, time, date and date range: 01/01/2017 to 01/31/2017.  If this search is incorrect or you would like to make any changes, please notify us immediately.  If you do not make changes, paying the estimate is confirmation of these proposed search parameters.

By paying the 50% deposit of $66.68, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (C075205-080118) on your check and mail it to:
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7OzMR03Xv-2BJyHpV10-2F35HWKXYWVYBnYjGvxo9Xn16tRRcWXJo5Dk8-2BVGvw9mgjxKcpyITlVKmt-2BRtqa59nX5Qd8tGVP1aQU0aR3lmW768FXwsP48iLJc391WJWubHF14SEE3dn1YWv7TZGhW5Q0OLuXoXv0nbCR4W95lBCS4Qs7BPKrpMKmgRFt-2BA1DwhtnZOUDVEw-2FOEMaOnA7eHD0MbqjEd-2Bi-2FVChg3cTRwSxxAa5cKeLmQSly5Vnx-2FDxj7xg7VC4ZxiF9XYuBNF88NN3bc1g-3D-3D)

From: Matt Chapman

To Whom It May Concern:

Please find enclosed a check for $133.35 to satisfy the fee associated with the attached public records request.

Thank you.

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following:
"email records -- see attached"
We are in receipt of your check for 133.35 for the estimated fees associated with fulfilling your public records request.  We will now begin working on gathering documents responsive to your request.  Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you. Please note that the reason we request a 50% deposit instead of the full payment you sent is that the fees are an estimate.  The City will not know its actual fees until the work is performed.  The actual fees could be more or less than the estimate.  The City adjusts the final payment accordingly.  For other requests, please only pay the 50% deposit, not the full amount.
Please call me if you have questions.
Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7YELGwR3M9mKQRQMKRawc-2BQHmkmWu9LeBtoWeY74OJe9ZrGph6g0DyWslSzFshoW6yB6w3YcDDAFTl7aML-2BG1SLx01WcO3-2FjeQIUwaXkOJWfaoxUfaN3rfTFkqFvn8gXfOn0t1eMNxf01d-2Fs9nbRBFR5ogiP4zSWhVH9-2BoHdkz96iJv9xv58Nh67zoa5pXwxtPLmRWLk91tdut0sRQyAPZcVLkrDYeAOezqhkmlQwqo-2F90pRYceRrzt142w5LA60afbPLjdge0BwoguM5MWDJZw-3D-3D)

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following:
"email records -- see attached"
We are in receipt of your check for 133.35 for the estimated fees associated with fulfilling your public records request.  We will now begin working on gathering documents responsive to your request.  Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you.  This amount may change from the estimate depending on how much time and labor is actually spent on your request.  Full payment is required before we release the records to you. Please note that the reason we request a 50% deposit instead of the full payment you sent is that the fees are an estimate.  The City will not know its actual fees until the work is performed.  The actual fees could be more or less than the estimate.  The City adjusts the final payment accordingly.  For other requests, please only pay the 50% deposit, not the full amount.
Please call me if you have questions.
Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-4047 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcNSu1G6H3JtqirpeCmWWNxxqvjm3uvDMxqC-2Fy5e0zJ7YELGwR3M9mKQRQMKRawc-2BQHmkmWu9LeBtoWeY74OJe9ZrGph6g0DyWslSzFshoW6yB6w3YcDDAFTl7aML-2BG1SLx01WcO3-2FjeQIUwaXkOJWfaoxUfaN3rfTFkqFvn8gXfOn0t1eMNxf01d-2Fs9nbRBFR5ogiP4zSWhVH9-2BoHdkz96iJv9xv58Nh67zoa5pXwxtPLmRWLk91tdut0sRQyAPZcVLkrDYeAOezqhkmlQwqo-2F90pRYceRrzt142w5LA60afbPLjdge0BwoguM5MWDJZw-3D-3D)

From: Bureau of Technology Services

--- Please respond above this line ---
RE:  City Public Records Request of August 01, 2018 Reference #C075205-080118

Dear Matt,

The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"

We are in the process of researching how we can delete the personal email addresses out of the document.  We will need approximately 7 more business days in order to further our research.  Thank you for your patience.
Jenifer Johnston Senior Deputy City Attorney 503-823-4047
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgATyaZcLnJUXVIdDCreNFGGk967nk6tzG6DNHuL-2Fvt2TE8iAo667pZbj7KC-2B2QyHqCuUAQ9E-2FUtV2zTwKF6iSYbZTg6XdKMzzkkXTsTtAT9lyRcvrzMRiWumWF7raMAt89Fgr8gs1qUVrgj03CqW2cmufMLHbokhM8kG762bMXjD0g5Are4qKWm1fULqV-2FFlSoM5BOs8XB1XObMFYL-2BFjTxA6r5hgBtb0-2B3GV9G9UlZ1wOuR1uxEW3woRBPOu8Bfm3InHuH36hHkn2Jhl7W8jx0gcXUCApVsQ-2FezsX31FJNPbaHPoEJQiRk0FzwrsT-2FMSiw-3D-3D)

From: Matt Chapman

Thanks - If you need any technical help on how to complete this request, I can offer some suggestions.)

From: Bureau of Technology Services

Hello,
Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tuiNnpYPRjH4812CWBpaEkskahz6PSqTQnNJ2-2FTjd9Q0A-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAVqGY0qS5jk8Um4ampD2HjxtDLCV-2FWwwt6vPJKTWn-2BAFbC-2BBKB61eV0fM6vQ4e-2BZhyUnqu419fxbrNPEpNvLM-2BJx1KDDJP0HGlfopTUy4KmOYyN5EWwdbKmOAzFXXYtU9JVVcxfaQaYWMgZrE84rPA9TNlTK40iy4e2Xlmq-2BAU18vEwK5Yd8HlWTG6hGKeuN0QwTtAnCFbW-2FXV1Gcye9lO6Pk-2Fzs3q5KWJDBkgqE44vzPWoFCl58-2FnUtqHJzbjhjuRj9A-2BtiSgtPPU1IHgBPIfIcje5dPA1ErdXmfo9dFmuHOcC3J4X-2FjNLoHK5cNHWlNA-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #C075205-080118 Email Body: TO: "Portland Public Records Request Center"[portlandor@mycusthelp.net]Bureau of Technology ServicesJenifer Johnston1221 SW 4th Ave Suite 430Portland, OR 97204May 28, 2019This is a follow up to request number C075205-080118:Thanks - If you need any technical help on how to complete this request, I can offer some suggestions.)Filed via MuckRock.comE-mail (Preferred): 57474-24993562@requests.muckrock.comUpload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AABCRUtJFmQxHL6SfX-gH7zjMMs%3A1hVpQc%3AJKzLZ37BqSkj65n5Kncpu1TTUMY&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Finformation-technology-maine-14829%252Fjanuary-2017-email-metadata-information-technology-maine-57474%252F%253Femail%253Dportlandor%252540mycusthelp.netIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 57474411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On May 22, 2019:
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Bureau of Technology Services

--- Please respond above this line ---

Matt-
We ran into more technical problems than I expected both with redacting personal emails and with dealing with the volume of data.  I appreciate your patience.  We are very close to providing records in this matter and should have records within 10 business days.
Please call me if you have any questions about our progress.
Thank you.
Jenifer Johnston
Senior Deputy City Attorney
503-823-3077
To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAV0dQIlk8dzyOV215MBchnJW-2Big-2BObEqPsg7p-2FiqGSfSQph4vcUpi6w-2BISSIhQY8lSFqpQYP7xMxPbceycD-2FrI6Bzop25njGXW3TVz8p-2BTIf-2FZWf-2Brls5s481PU9tpMXWp1eFBeVlaitSXCjvw1mBj6iSOCs2R89a0EpJ3S2v2FtmHZZaEbkIBwh-2BZgcJVWH7fyuxrkANuYzA8P-2FagwZFIrif69blaB5GxUgnlm3lmUvOH-2BPRZEBTJ3q0xDacgLm-2BdKt9UShPQ507QX8WbdJi8Udf0z8WEiUI-2FmsyfpanrzeHprE04uK1PchutwlUJy6xg-3D-3D)

From: Bureau of Technology Services

Hello,
Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tuiNnpYPRjH4812CWBpaEkskahz6PSqTQnNJ2-2FTjd9Q0A-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAakoAhCwiU4-2BMrEA95Vn83UQXucDLz6rC6UpjUEnA6BY9tx7dG6eY-2F9GhVBzKKq9QUVP0nXzWEnw-2FhpiMI6tqQBj-2FlpKA9WKhv8OOMAnmq009UJlYspKu3kMBbw2OYxphxus6Gm1J-2Fst6-2B3aMksk9RqkqcYHJ8kZSyidRVE5z4L-2BJg9RHRXiNsAy0JfAaLoDudNbiP-2Bko987ywIhpQt-2BfuUc3ZuL5EGlU7Z6HRa-2FvjM7WKqpLaWkB1A60d-2FlluGXFdZxUBWgjU0t1uz-2FELvvprhVhiindEre999G18xcxLQr9RD5Z3nAKDIQlOO-2F6RxiOA-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #C075205-080118 Email Body: TO: [portlandor@mycusthelp.net]Bureau of Technology ServicesJenifer Johnston1221 SW 4th Ave Suite 430Portland, OR 97204August 12, 2019This is a follow up to request number C075205-080118:To Whom It May Concern:I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on July 4, 2018. Please let me know when I can expect to receive a response. You had assigned it reference number #C075205-080118.Thanks for your help, and let me know if further clarification is needed.Filed via MuckRock.comE-mail (Preferred): 57474-24993562@requests.muckrock.comUpload documents directly: https://accounts.muckrock.com/accounts/login/?next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Finformation-technology-maine-14829%252Fjanuary-2017-email-metadata-information-technology-maine-57474%252F%253Femail%253Dportlandor%252540mycusthelp.net&url_auth_token=AABCRUtJFmQxHL6SfX-gH7zjMMs%3A1hx6DQ%3A1Jo3DbIF1TP8EPOWyqCnGElRU5YIs this email coming to the wrong contact? Something else wrong? Use the above link to let us know.For mailed responses, please address (see note):MuckRock NewsDEPT MR 57474411A Highland AveSomerville, MA 02144-2516PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.---On July 26, 2019:Subject: City Public Records Request :: C075205-080118
This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Bureau of Technology Services

--- Please respond above this line ---

RE: City Public Records Request of August 01, 2018 Reference# C075205-080118
Dear Matt,

This City received a Public Records Request from you on August 01, 2018 for the following:
email records -- see attached
Previously, I provided you with an estimate in the amount of $235.27 .  On 04/15/2019 you paid $ 133.35 for your public records request.

After performing the work on your request, the actual fees due are $ 1156.62.  You asked for a fee waiver.  The City is granting you a waiver in the amount of $ 300.  You have not provided the necessary information for us to fully evaluate your fee waiver request.  If you answer the questions, we will re-evaluate the amount waived, if applicable.  The final amount that you owe is $ 723.27

Please make your final payment by going to "My Public Records Request Center" and selecting "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please make sure to include the Record Reference number, ( C075205-080118) on your check and mail it to:
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Jenifer Johnston
Senior Deputy City Attorney 503-823-3077
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAcUQcJwlqaiafdtPnitpn0J3Dx2OHh2sVBBkW6Uql3iPY3XbKElQx5p-2FGseXpturCZVGbVsa7-2F3SecMfvfSh2wL9IGBpbQDXuuTJ2R9y7D7JA9UNE0i8dsb72K70Btqko5Vb3qwEkAoiSxXu3ibSDiG1VW6d7RT-2BzFdEfERsan2-2FpSeiIXrJQHaoj-2Bl-2BkXdIVDvVKPbvYrPT7brZab2aVy3W5vPYg6pC-2FXOBUsgBgnHieUy7jyLowZ-2B-2BrcqnFe5SSZxlPBSZJhTXWCw9tJ7wbtijXl8E-2F-2Fzsw3sme6xzMiD-2FVW1g8QnoJxJfChHu-2Bu3QkA-3D-3D)

From: Matt Chapman

I'm sorry, what? This is absolutely and clearly ridiculous.

Please provide me with a breakdown of the costs ASAP.

From: Bureau of Technology Services

Hello,
Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tuiNnpYPRjH4812CWBpaEkskahz6PSqTQnNJ2-2FTjd9Q0A-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAQsDgzQofnY82Z4bDAcOEuXGsfr-2BjfAoTLs3XI9oTWGpSETCXdiL2otw1YkqRop-2FTJ0iZfXg9CWibhODNcBhXJh0YZJqzf4T0KjVv3HUvn6iJFne2fuI4qMfO36rHMOR7hvLo-2FCktnknpY3yC-2FN5HT1tYcfYyseZHRLIAiqu1BMpSX0nXlMdMF56a-2BEc8pboOCIDZ3GGlT50W58gA0rU-2BW-2BlajzbAIwaVoVXj4QyVwlJ5yGwhzmHfAo60ZzdwiXuWfiJO4hrsec-2BYF-2B5V0ldlEGfvfCb9T-2F-2B-2FCE79tNo6oT-2BkoqwAgSHUxZd3eu-2BlAQYJw-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #C075205-080118 Email Body: TO: "Portland Public Records Request Center"[portlandor@mycusthelp.net]

Bureau of Technology Services
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland, OR 97204
September 4, 2019
This is a follow up to request number C075205-080118:
I'm sorry, what? This is absolutely and clearly ridiculous.
Please provide me with a breakdown of the costs ASAP.
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AABCRUtJFmQxHL6SfX-gH7zjMMs%3A1i5ctH%3APrRaRMN-bknwX6pzdM8cphC8iVk&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Finformation-technology-maine-14829%252Fjanuary-2017-email-metadata-information-technology-maine-57474%252F%253Femail%253Dportlandor%252540mycusthelp.net
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 57474
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Sept. 4, 2019:
Subject: City Public Records Request :: C075205-080118

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Bureau of Technology Services

--- Please respond above this line ---
RE:  City Public Records Request of August 01, 2018 Reference #C075205-080118

Dear Matt,

The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
The City is happy to work with you to narrow your request to a spreadsheet of data or to provide records paid for by the your prior deposit.  The City could then asset applicable exemptions to those records and provide them to the you.  You would have the opportunity to review that information and decide if the exemptions are warranted and appeal if need be. Alternatively, in this instance only, the City is willing to refund your money and close the request if you withdraw the request because this request was much more difficult to fulfill than the City originally contemplated.
Jenifer Johnston Senior Deputy City Attorney 503-823-3077
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov


To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAeE4dH-2Fphfe2KcjvFXsj6NndNkzI1DZPmf-2FwSWGZ09BnrgKfa70VzYRuqr5xWXJdO70EZNDWFeJX4w28Q2IcREd5BrsyCVGn7aWgG5Bc-2BA3CKLkU7g-2BYm5z79U9NHYt3wZrmqApRevx-2Bl-2B9D0j90-2FB3k-2FhAU0smRmsI59tq08FI7Jf4IjOw-2BSguSWCgobzA7rqfBRg7XbjtrRDWhBCcVz4JAskR1ht9KuWZncp3AAys35cM4hO2AgIJAALJw2iLgbOuavXy-2F1QCRCj7ZZlYpbB2uqYEnqdpCl5bhsGwoq-2FPDJTMMgVK-2BfyamFIPU0tiuVA-3D-3D)

From: Matt Chapman

Hi could you please limit the scope of the request to Jan 18 throuh January 24th? If that's still too much, then please limit the scope to days that are closest to January 20th.

Thank you.
Matt Chapman

From: Bureau of Technology Services

Hello,
Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tuiNnpYPRjH4812CWBpaEkskahz6PSqTQnNJ2-2FTjd9Q0A-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAQYRJ53mINGMAkuqD5JihXouReiF5scAS0vwvvRBIsPsJ3tzhsUzVCl6h8LwtEQRLjD7a-2FGjuMEe6PaAD8cukCIcgaCGcZY7-2F4BHPzvgsP7iCxkAaktTnswfXi3jaKy-2FRuQlgqNBucBxkUeYdMTsv7rzMD-2BvB1LPuy4s5mMBDxCILLZaRQnJKQWAbtGZ7tEbLJxFhBcRQdX6rvld9mQpJT0r-2FNq7rsAPcfPeEaQ1DOdv7Cu1b86jggvwQtuPUDI94uffvSEiw0nY8PphFqHpW-2F48EycIdZAbrTP9CWmwWcnICTKQh-2FS4Xxytjvo-2Bc3pbWw-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #C075205-080118 Email Body: TO: "Portland Public Records Request Center"[portlandor@mycusthelp.net]

Bureau of Technology Services
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland, OR 97204
October 11, 2019
This is a follow up to request number C075205-080118:
Hi could you please limit the scope of the request to Jan 18 throuh January 24th? If that's still too much, then please limit the scope to days that are closest to January 20th.
Thank you.
Matt Chapman
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Finformation-technology-maine-14829%252Fjanuary-2017-email-metadata-information-technology-maine-57474%252F%253Femail%253Dportlandor%252540mycusthelp.net&url_auth_token=AABCRUtJFmQxHL6SfX-gH7zjMMs%3A1iJ4uX%3A1VKmWEd_hoLLtpStpT9yswo1DQ8
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 57474
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Oct. 7, 2019:
Subject: City Public Records Request :: C075205-080118

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Bureau of Technology Services

--- Please respond above this line ---
RE:  City Public Records Request of August 01, 2018 Reference #C075205-080118

Dear Matt,

The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"

I realized I made a mathematical error when totaling the fees.  The total fees for this request are $833.10.  You have paid $133.35 and we granted a fee waiver of $300.  The remaining fee due are $399.75.  I have created a new payment for this amount.
Please contact me (by phone or email) as soon as possible to let me me know how you would like to proceed on this request.  I think we have a couple of options and the City remains very willing to work with you to get this resolved.  There is not a phone number for you associated with this request (though I thought I had one for you at one time).
Also, the email address you used for your DA appeal is different than the one on this request so I am copying the email you used in the DA appeal.
I will be closing this request if I do do not hear from you by November 4, 2019.
Jenifer Johnston Senior Deputy City Attorney 503-823-3077
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov


To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgATTynueaL-2BxfAxy6CSh-2Bw0Yt2denM4KDB0N3cOjArLSSjc8dJWe-2FVlz-2F43Y4m3SWktQVriIbjfS53vZr-2FTqiqbq7P-2FSAQEsDWTBQvmd-2BUtp-2F46O06vnvaExG8kXIx-2FxGukNa-2B9pEkDFyfgPbOVeKaaEUfYMi-2B52Wl-2BA4ahRXAIOmOJ9FtOVgcYaS61NbgnGBYld-2BdwFe8k8chk35yROFu2aPoloKQLv1tFngCPkO5HsdreW4GQI3DrRvxz5LauXZfoT3oqbUTje-2B1xB67cuJL11wP-2FN2Grff6tSzCoDjytxu5ADWm1hIErkOs-2BX2M7FWeQ-3D-3D)

From: Bureau of Technology Services

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To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAYgSIBqBXV0tWbNHrpZ4tHSvMIyknFl5QuDTWB2oZ9sD27eRftMzXaNdOCnc5NBmv-2BA6wzMud5RvrddEXUQH3t3CNlzMBpDUPsDEawrXWBDUoFXuiH219ZHeIoCdERSJZhSsPHinm02Xbuvd8gSqvtAL50NvTWz-2BML-2B2QjN-2BhFxuPnI1YH88r7LL5dI3WqGHC1ZfQ9VQTwVzjUvQTqqZ7yGoDHctOXbZsHVC-2Bx4BFJ42ko8FUJ57eUIFB-2FJlOhDyPj2nFQ7yClQzTAI830HjAOcM8QoeX4WB9ixzt2X6sw15A1zC-2FSnBd5hcRPyO0Ie14Q-3D-3D)

From: Bureau of Technology Services

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Matt-
I am sorry for the delay responding.  I was out of town due to a family emergency.  Can you please call me as soon as possible?  I am trying to figure out how to give you the 25% of records you have paid for in the date range you requested and I have a technological difficulty.  I have an idea for resolution I would like to discuss by phone to avoid further delay.
Or you could email me you phone number and I will call you.
Also, as to the messages that don't get recognized by the GovQA system, I am not sure why you are having that difficulty unless it has something to do with how Muckrock interacts with GovQA.  If you reply to te email and reply above the line per the directions, it should go through.
Jenifer Johnston
503-823-3077

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgATYRM9MApXsKeJ1Ii6IOiGDjrX0v-2B0AdcuKj3JfsdR4UaFiOWos-2BXHxX9o3l026p-2BShm1fhNaZcTO7c4as5l9KTxOL3GoAYCwGfBi0vseTPePP-2F3Ia7qlE3oWV6FQj-2BWtKbmx8SM0fAw-2BqGyqN4KMLHMEVbZW3gGEOK2iDAWgiKwo2PWKOcBtQEko-2BMY1-2FUHuBhqZpnCb-2Bo-2F5d0ZGGl3YZuI9nwfbBJ3iHfAc0H-2BI0KXQxTg1AtnfWclm0N3wMl3vCTL7nvtByQw8-2FD6BXpQii4ZqUJunai5K8xhtuZfwr-2FyZM-2BebXqm443aZrwJo-2B55ow-3D-3D)

From: Bureau of Technology Services

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RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
Thank you for discussing a possible resolution to this request.  If you agree to not pursue further appeals on this request, the City will agree to waive the remaining fees.  Then we can provide records subject to the exemptions listed below.  Please send me a written agreement to this offer.
The requested records would be made available online at the Portland Public Records Request Center by going to "My Public Records Center" and viewing this request.  To view this request, choose the "View My Requests" button and select the "Details" button for this request.  Then scroll down past the details of your request to where "Attachments" are located (right before "Message History").  Some of the public records requested are exempt from disclosure and will be redacted or not provided.  The City asserts the following exemptions to disclosure: ORS 192.355(04) information submitted in confidence
ORS 192.355(40) electronic mail addresses in the possession of the City
ORS 181A.825(2) information related to undercover police officers

Please note, if you have been provided with emails or text messages as a part of your request, they may have been converted to Greenwich Mean Time (GMT).
Sincerely,
Jenifer JohnstonSenior Deputy City Attorney 503-823-3077 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov


To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR8O9GlTjqgerFqDrB7VqrKSaft6uYxiuPUwcJElriKwLQ-3D-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAdqQXHrB3-2Fi4L3-2FX4OCOBWnKn1GbOWNtD9xeyRc3yT3MPk0xjpl3ZJZUT600QY28ihA1DmYEMHhFzRshV8N6cq7LovBounih6Rn3FurfSeJfv9gw979UHYgXn-2Bk1jX1qtf3auGJyzxmgr9BYpVXUui6M1IDVV3ivLKNNwB8Tf3cqhOWjn5LJigArEWW1v25LsmEGN85Uq8e-2FtMX9nX1yttK-2BJSNSAtVYjNVC6md-2FVkFQzIYuapSNTW7G2z-2BEzzz-2FoLsrtgytvXm2VzvWIWyP-2F-2FezCyTcyzeAUlUEjQa1jxq7QqOahBZ7g5vkaQv4xOGL-2FQ-3D-3D)

From: Matt Chapman

Yes, please provide me the records. I will not pursue appealing for this request.

From: Bureau of Technology Services

Hello,
Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/wf/click?upn=xSfKPyHO1-2F4Mny2NCLJVuknxe4OeTWYiUjehFS-2F2CR-2F1TbOpgSBtnm17Qmzcu5tuiNnpYPRjH4812CWBpaEkskahz6PSqTQnNJ2-2FTjd9Q0A-3D_RRAW81BYpB0aLLUTVpAxUuntaoEAroxqLLwRKFgJsCsP9tSvlGxKj3b9gFvcUedqYW67-2FmN70meGjRcW9ANgAbIV9OL9-2BV1yz-2Bs5dtu8lUCZzXhnR-2BNj9jIxGrwjaPPrVH6ZWh01-2FBv6osbRrvczjaqUOlV-2F5vJMWGdMe6NDVzV32B2tSabs76pYlkvOffPJnSUy41Cjg4cQlu6Vp6BWwCzLvzNylgz9ziA1euK9LG1lYdpC1Rm2asA3nPchwWwcy7g3Ywi8PQsKSIQ-2F9l-2FbdsDd8oiBhrai-2BlbOhBZVfubYJZw3DOWGgA1Rz-2B2BrQyUaaXq6oZXZQc-2BkXKW3utQSo8eVTS5JXIcBqOzzjrSZ4NEbU6jmHh8d0HH6RFbH-2B8S-2BDxvMZofLrVs2MQmDULTYg-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #C075205-080118 Email Body: TO: [portlandor@mycusthelp.net]

Bureau of Technology Services
Jenifer Johnston
1221 SW 4th Ave Suite 430
Portland, OR 97204
November 18, 2019
This is a follow up to request number C075205-080118:
Yes, please provide me the records. I will not pursue appealing for this request.
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
Upload documents directly: https://accounts.muckrock.com/accounts/login/?url_auth_token=AABCRUtJFmQxHL6SfX-gH7zjMMs%3A1iWlWX%3AvgvewNkUuSP_a7Keg-fb5hcC9KI&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Finformation-technology-maine-14829%252Fjanuary-2017-email-metadata-information-technology-maine-57474%252F%253Femail%253Dportlandor%252540mycusthelp.net
Is this email coming to the wrong contact? Something else wrong? Use the above link to let us know.
For mailed responses, please address (see note):
MuckRock News
DEPT MR 57474
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On Nov. 8, 2019:
Subject: City Public Records Request :: C075205-080118

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

From: Bureau of Technology Services

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RE: City Public Records Request of August 01, 2018 Reference # C075205-080118

Dear Matt,
The City received a Public Records Request from you on August 01, 2018 for the following: "email records -- see attached"
I received your response to my earlier email at my city email address.  That email stated in part, "

Files

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