FOIA - Communications with DHS from 7/15/2020 to 7/18/2020 (Portland Police Bureau)

Dear J :

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on July 20, 2020 and given the reference number S141293-072020 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU9WGujEMMZzFTN4Z3VNFMPBgwD44d2-2FQDdNqBYsgDws29PoBRBK3HP8orPq507g0DU-3D37Ek_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZhr1xiYG-2Ff550tjP6Xf-2F51QeGvzqccUxR4l9M2rIdWXod-2BwJHDfpTgA-2FwF7BeGdJ9tUbP3DHKqtkTo7wdBWgJevJxEOob79eLXPfPV-2BtUQ6rO3YQP2RLNB2bAH8433l-2BD1j9ME9G3jJaOkAYbV8Zy24wEYGM8hZD-2BAmiOJ2UtKkIyr1KGFmGzm3Im6JKPB-2BQseK46N4Yv3EIEKNRdMqAArSv8iaSiCqSrpfuez0Ot2GWt6i-2FBbO799L6NodFMRYMaSUySnOD9ipLQ0sqCaeob30PYm9go29ann3fkrQujbTiUKK-2FIiyekM4ylImZPu9vOQ-3D-3D)

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of July 20, 2020 Reference#S141293-072020

Dear J ,

This City received a Public Records Request from you on July 20, 2020 for the following:
To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S141293-072020) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 (https://u4037834.ct.sendgrid.net/ls/click?upn=NsSD9AJ7NC1Zn9x435-2BIaNT1LL8-2B-2FK-2Brfml8fjssMcGlBnI0OShz99EnwI3ACBhKfIxkzN7sD-2Bac0GU7n7mBo9UPbHSU1cA7pr8IURq6aYQ-3DXuHY_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XecNpDep9Rqs0-2B7YrALMFXk04IvMuWPXFHRQbpy-2BSN3VLlilfDg3t5OEZDzDlOzf0f5w5-2FTcFlXqXCvh059qqWHaSNXM8DplmSXH4tAR5kiP9y02hdsJVdenKAZ155QduN-2BqpuLcMtFIpuH0nWoVp8JZbY5E1PyjTinZHg3Q6YnGuYcHxeYJzPUD1WNbqpPm8)

Sincerely,

Police Bureau
City of Portland

--- Please respond above this line ---
RE:  Police General Records Request of July 20, 2020 Reference #S141293-072020

Dear J ,

The City received a Public Records Request from you on July 20, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
The City is prohibited by ORS 181A.820 from using any City "moneys, equipment or personnel" for the purpose of enforcement of federal immigration law.  You have indicated that this public records request is to enforce federal immigration law.  Therefore, the City cannot use its personnel to provide records for that purpose.

If you have marked this in error on your public records request, please update your request or reply to this message stating "I certify that I AM NOT making this request for the purpose of enforcement of federal immigration laws."

Thank you.
PPB Queue
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of July 20, 2020 Reference #S141293-072020
Dear J ,
The City received a Public Records Request from you on July 20, 2020 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader

Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
The City is prohibited by ORS 181A.820 from using any City "moneys, equipment or personnel" for the purpose of enforcement of federal immigration law.  You have indicated that this public records request is to enforce federal immigration law.  Therefore, the City cannot use its personnel to provide records for that purpose.
The City is closing your request and will not be providing records.
Sincerely,
Tammi Weiss
Public Records Supervisor (She/her) 503-823-9751

--- Please respond above this line ---
RE:  Police General Records Request of July 20, 2020 Reference #S141293-072020

Dear J ,
When you made your request you chose option "A" A) I certify that I AM making this request for the purpose of enforcement of federal immigration laws. We would need a new request made if you still want the records search. Sincerely, Tammi Weiss Public Records Supervisor (She/her) 503-823-9751
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DbhIv_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZsw9ig75A5eZCfJHr-2Fj6gnWreeVQhRb3R4DfH60yMsGrqFmCGXUQiKTiOXdTao6t6wQR2Sy5ZdxFhMG0lsao-2BJ7WbNbm1-2BzCZ-2BHILWDT80zU0aqCzfxKveG72BpQ7-2Fu5KlY6q8NH6nsBlzir7DFHFOLw6Hjfqbv51mKvUu2gtcWKNPCNxfXUL-2B0ykSvAps3b6zxZ0bj0B86Auae8odoRniu1RnhlknLdBsWExxXfGPKVuzW5Vo48c6WzrCGAoGaKHugyOTwic7ZOsgXiFT-2B8DVJzZDmCEIUzRrDh7Q-2B5byuLsn8OOc8DyUxPfQjnL0-2F2GA-3D-3D)

Hello,

Unfortunately your email was not recognized and been routed accordingly.  Please be advised that if you wish to submit a new request or check on the status of an already submitted request, you should visit the has not City of Portland Public Records Requests Center. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU9WGujEMMZzFTN4Z3VNFMPBaJXG50NkW3WfmQZ-2FDwRikg-3D-3DA-Ci_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZkzkNjso9MVKhMTdnAA6eB1sGvTqwYDhrL6MfxdDtPlEgP1kv4JxgdO2qnLSEd4aSqhvN08Pz1fFLUwKzoAx6Df7G3X9YUFelE6z8bmzk3WUPNEWWq4WMtaVdSaRXefaS-2BZaXWkVZglR9lctkdVcdb135I9-2FFyZKI4WIX7-2FEAxuRSEHIEYFeC5Oa4MeusTUIZ-2BXFGuFQlY1ymRLsFK9dd96b4RfeAC-2BFV-2F4rdzPFEVUAs6J2qX78wtOs7mwr4KsAwZkn4SkGSb5Dz-2BWD0A5GxuwDdbvm7SUhb252X2GptF4pelT9wuaQEIdhyHChb-2Foc6w-3D-3D)
If you need further assistance, you can call the PRR Help Line at (503) 823-6040 or email prrhelp@portlandoregon.gov Email Subject: RE: Oregon Public Records Law Request #S141293-072020 Email Body: TO: "Portland Public Records Request Center"[portlandor@govqa.us]

Portland Police Bureau
OPRL Office
1111 Southwest 2nd Avenue
Portland, OR 97204
July 7, 2021
This is a follow up to request number S141293-072020:
To Whom It May Concern:
I wanted to follow up on the following Oregon Public Records Law request, copied below, and originally submitted on July 17, 2020. Please let me know when I can expect to receive a response. You had assigned it reference number #S141293-072020.
Thanks for your help, and let me know if further clarification is needed.
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
For mailed responses, please address (see note):
MuckRock News
DEPT MR 98384
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.
---
On June 22, 2021:
Subject: Police General Records Request :: S141293-072020
--- Please respond above this line ---
RE:  Police General Records Request of July 20, 2020 Reference #S141293-072020
Dear J ,
When you made your request you chose option "A" A) I certify that I AM making this request for the purpose of enforcement of federal immigration laws. We would need a new request made if you still want the records search. Sincerely, Tammi Weiss Public Records Supervisor (She/her) 503-823-9751
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DbhIv_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZsw9ig75A5eZCfJHr-2Fj6gnWreeVQhRb3R4DfH60yMsGrqFmCGXUQiKTiOXdTao6t6wQR2Sy5ZdxFhMG0lsao-2BJ7WbNbm1-2BzCZ-2BHILWDT80zU0aqCzfxKveG72BpQ7-2Fu5KlY6q8NH6nsBlzir7DFHFOLw6Hjfqbv51mKvUu2gtcWKNPCNxfXUL-2B0ykSvAps3b6zxZ0bj0B86Auae8odoRniu1RnhlknLdBsWExxXfGPKVuzW5Vo48c6WzrCGAoGaKHugyOTwic7ZOsgXiFT-2B8DVJzZDmCEIUzRrDh7Q-2B5byuLsn8OOc8DyUxPfQjnL0-2F2GA-3D-3D)
---
On Sept. 6, 2020:
Subject: RE: Oregon Public Records Law Request #S141293-072020
Hi Tammi,
At no point did I indicate my request's purpose was to "enforce federal immigration law", as you mentioned in your last reply. I'm not sure if there was an error in processing here, but a separate request I have made to your agency was met with the same inapplicable response and closure. I would ask that the request please be re-opened. I can call your phone number if you need more information from my end, just let me know.
Regards,
- J. Ader
---
On Sept. 2, 2020:
Subject: Police General Records Request :: S141293-072020
--- Please respond above this line ---
RE: Police General Records Request of July 20, 2020 Reference #S141293-072020
Dear J ,
The City received a Public Records Request from you on July 20, 2020 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
J Ader
Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
The City is prohibited by ORS 181A.820 from using any City "moneys, equipment or personnel" for the purpose of enforcement of federal immigration law.  You have indicated that this public records request is to enforce federal immigration law.  Therefore, the City cannot use its personnel to provide records for that purpose.
The City is closing your request and will not be providing records.
Sincerely,
Tammi Weiss
Public Records Supervisor (She/her) 503-823-9751
---
On Aug. 11, 2020:
Subject: Police General Records Request :: S141293-072020
--- Please respond above this line ---
RE:  Police General Records Request of July 20, 2020 Reference #S141293-072020
Dear J ,
The City received a Public Records Request from you on July 20, 2020 for the following: "To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
J Ader
Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov"
The City is prohibited by ORS 181A.820 from using any City "moneys, equipment or personnel" for the purpose of enforcement of federal immigration law.  You have indicated that this public records request is to enforce federal immigration law.  Therefore, the City cannot use its personnel to provide records for that purpose.
If you have marked this in error on your public records request, please update your request or reply to this message stating "I certify that I AM NOT making this request for the purpose of enforcement of federal immigration laws."
Thank you.
PPB Queue
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov
---
On July 20, 2020:
Subject: Police General Records Request Payment Needed :: S141293-072020
If you have already made your payment, thank you, please disregard this message.

RE:  Police General Records Request of July 20, 2020 Reference#S141293-072020

Dear J ,

This City received a Public Records Request from you on July 20, 2020 for the following:
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
J Ader
Upload documents directly: https://https://www.muckrock.comhttps://accounts.muckrock.com/accounts/login/?url_auth_token=AAAVRZz_7bWCxJSfJJE7YHy40PU%3A1jxiJx%3AonpSSFFbSJxFLP0SNQl_ot6IEu0&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fportland-police-bureau-396%252Ffoia-communications-with-dhs-from-7152020-to-7182020-portland-police-bureau-98384%252F%253Femail%253Dpublicrecords-ppb%252540portlandoregon.gov

In order to begin processing this request a pre-payment must be made*.  Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request.

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number ( S141293-072020) on your check and mail it to:
Portland Police Bureau
Records Division
1111 SW 2nd Avenue, Room 1126
Portland, OR  97204
*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257-010816 (https://u4037834.ct.sendgrid.net/ls/click?upn=NsSD9AJ7NC1Zn9x435-2BIaNT1LL8-2B-2FK-2Brfml8fjssMcGlBnI0OShz99EnwI3ACBhKfIxkzN7sD-2Bac0GU7n7mBo9UPbHSU1cA7pr8IURq6aYQ-3DXuHY_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XecNpDep9Rqs0-2B7YrALMFXk04IvMuWPXFHRQbpy-2BSN3VLlilfDg3t5OEZDzDlOzf0f5w5-2FTcFlXqXCvh059qqWHaSNXM8DplmSXH4tAR5kiP9y02hdsJVdenKAZ155QduN-2BqpuLcMtFIpuH0nWoVp8JZbY5E1PyjTinZHg3Q6YnGuYcHxeYJzPUD1WNbqpPm8)

Sincerely,

Police Bureau
City of Portland
---
On July 17, 2020:
Subject: Oregon Public Records Law Request: FOIA - Communications with DHS from 7/15/2020 to 7/18/2020 (Portland Police Bureau)
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
J Ader
View request history, upload responsive documents, and report problems here:
https://www.muckrock.com/
Filed via MuckRock.com
E-mail (Preferred): requests@muckrock.com
For mailed responses, please address (see note):
MuckRock News
DEPT MR 98384
411A Highland Ave
Somerville, MA 02144-2516
PLEASE NOTE: This request is not filed by a MuckRock staff member, but is being sent through MuckRock by the above in order to better track, share, and manage public records requests. Also note that improperly addressed (i.e., with the requester's name rather than "MuckRock News" and the department number) requests might be returned as undeliverable.

This is an auto-generated email and has originated from an unmonitored email account. Please DO NOT REPLY.

Dear J :

The City of Portland acknowledges receipt of your Public Records Request.  Your request was received in this office on July 07, 2021 and given the reference number S185136-070721 for tracking purposes.

Record Requested:  To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader
At this time, the City is uncertain whether it is the custodian of the requested record.  The City will review your request to determine if it has responsive records.  The City will then gather an estimate of the costs to provide copies of requested public records for which the City does not claim an exemption from disclosure.  The City is permitted to charge its actual costs to provide records.  Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure.

Please be advised that a pre-payment from you may be required.  If a pre-payment is required, you will receive a separate notice with instructions.  You may click here to access the payments page. (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU9WGujEMMZzFTN4Z3VNFMPBgwD44d2-2FQDdNqBYsgDws29PoBRBK3HP8orPq507g0DU-3DpfrW_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZrbcAHe-2B0NmQ0L5DB3EugzuI7U8xqYhN65iefj0X8c6msKL6H1xp-2BshAqNLzNj0FTa5wIFKyK9lagzfIke6Ea8horczROSDHOSiZnFK03bzmA3ijSmon8pcQ4VrgG2psGP5aQqQK9q6u-2F-2BBC7uFcTGyKf6A7bAYd2OZBtFdus-2BW9MPlmsvHUWIePyt3J5dfaxhrCmsD533wPM0k-2FMUsQxIRdns9xeMDc2pV7k2qEMJRm2aYj8ozydjyOvHsfkY0QuFrSFDPsa3tll54ZAk7UeQNtxFbvlzdYsAzy-2BrtuNsN2aUq8eOwK3maUvQTBHMW-2Fbg-3D-3D)

You can monitor the progress of your request at the link below.  Thank you for using the Portland Public Records Request Center. Please note that the Police Bureau is currently experiencing a significant backlog of public records requests (both electronic and hardcopy requests).  Please expect your request to take up to 6 weeks to be processed.  For status updates concerning your public records request please refer to the Portland Public Records Request Center via the link below.  While we cannot expedite every request, if you have an urgent need for the record such as a court date or an issue involving identity theft, please call the Police Bureau directly at (503) 823-0756.  Thank you for your patience.

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2FEdSEDVy-2FL6dremMgAyfz9iDFda-2BNDjvL-2FH6YAzwKoN0PWKdUU1u0kuaF-2FFKNed-2FYobT8vEf5xslJ-2FVQ5-2BVBAucvBGgmgGdKNLkAXdmASAag-3D-3DNq2P_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZrbcAHe-2B0NmQ0L5DB3EugzuI7U8xqYhN65iefj0X8c6msKL6H1xp-2BshAqNLzNj0FTa5wIFKyK9lagzfIke6Ea8horczROSDHOSiZnFK03bzmA3ijSmon8pcQ4VrgG2psGP5aQqQK9q6u-2F-2BBC7uFcTGyKf6A7bAYd2OZBtFdus-2BW9lwus9Wpl59HwvH5NxrYG3ufaUfQfFK0JeJNdqToy6zHm-2BQ1Y2i-2FLzAgtKiY0dylAxmxcNRnCVvv51OyfxdtQnSHYSzjip8whR4HJRgGHSO4zPwqfkMXobP-2BBM1BJi-2BZwF2CC0nFzTWlGjB9E2laUPw-3D-3D)

RE:  Public Records Request#: S185136-070721

Dear J Ader,
PAYMENT DUE

The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.

Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.

Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u8387778.ct.sendgrid.net/ls/click?upn=bQH7YI59fmjg-2BFK-2B4CL7ZFdADRn-2BTLrD4KFbe-2BSqOBIBh7AQSY3jCMEcMm9OY0aKyomy_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZkzkNjso9MVKhMTdnAA6eB1sGvTqwYDhrL6MfxdDtPlENcUM07FEzu-2FHCnCjCR-2BvQX6fCmnyimBLJfNihrFk6OrIAAyy23QwNHuXpPuqqxpAOcgByc-2BTNBJprz99XAgm0nT7WaFE7H3muC33h8d9TSmz0SrVK5rD35kkpfR90ou8VTwS-2BRFBb-2B3bVXoGr1fQ9RtHLGFLF3kBJrA1iYnH36ghy6W6zCbqVlcovKKRU9K432HXHayFs44D4MmdwfpHA3zSITPE2Qijch0Jnuwg5v7gDMoZEJTyA8ObVY7brWF2cMVvKaxbEer8heIqj9HSog-3D-3D)

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.

Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S185136-070721) on your check.


Sincerely,

PPB Queue


*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257 -010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE:  Police General Records Request of July 07, 2021 Reference #S185136-070721

Dear J ,

Pursuant to ORS 192.329(5)(b), this is to notify you that I am processing your request and it is taking longer than expected given the volume of requests received by the Police Bureau.  You will receive an additional response in 10 business days.

Thank you for your patience and for using the Portland Public Records Request Center.

Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3D4uUd_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZqA-2FN1BKwaXQp5XIAMz-2Fgu5Le59O64INMRu7Q16pUPHf1qJtwoGvoKeCuxU-2BjXfigVCaGmfe635GJEhQb8OoeEbaI-2FiTbTgS7vUhLZTldHcA31-2F-2FxgW4jcRrKRIFAf0kkd8dJ7V-2Buv-2FDuDqL8XcCMckVyXPgLg4ZzYnByXTZcY4uw-2FdUCWqldKxD641HVS2-2Bom8iEXKuNdmrIbURTRmzhYRhkpwbI9qFNAYN11vqlD32Ps8u8WJXq82KMWikDF1tNfOWK3vywU6m34iOZqM7IHNCUxgp9gIsKRwWq4ohaf09sc1-2FMClQcF9LEK1NEQuUXg-3D-3D)

RE:  Public Records Request#: S185136-070721

Dear J Ader,
PAYMENT DUE

The City may be the custodian of at least some of the requested public records and a payment is due to continue processing this request. Please log into the Portland Public Records Request Center to pay these fees.

Fees include research time to locate and analyze the requested records, even if no records are located or if the requested records are determined to be exempt from disclosure. We will not be working on your request until we receive the payment.

Please log in to the Portland Public Records Request Center (copy and right click this link to open it in your browser) and make a payment on this request. (https://u8387778.ct.sendgrid.net/ls/click?upn=bQH7YI59fmjg-2BFK-2B4CL7ZFdADRn-2BTLrD4KFbe-2BSqOBIBh7AQSY3jCMEcMm9OY0aK_BOV_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZuVRfzbaX8p2171z491-2BUXMA90OUKjxOle2JF-2FNKUZJtYJ7ntclz-2FmoJtttEvMhoZBq3FHdPxkNg3A9RfHkDb3Y1PCv8UsJy5EC4PjAKAWiARpPonrpE-2BqRnigrT4O7kQf0gIXWLN8VzqGZEk7C0T1gB08MEsSCdBInpJZi9svH-2Bz5lGOWuael8xyPYb7Q44coe18gAC7ZgaqP-2BrnPCSwR01FDfnZ3B1aRScZUoPj8D4r3tus0XUvPRP4daFG7z-2FC-2BWfwpQ2lLu6q4GCM7hami8TFhHkQe0kffI9FxWah-2FbqG11yw37ZSvIH45eROwmRlw-3D-3D)

You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Invoices." Then scroll to find your open invoice and select "Make Payment." Follow the screen prompts to make a payment.

Due to the current state of emergency, most City offices are not staffed. Consequently, if you mail a check it could delay the response time and it is preferable that you use the online payment portal to make an electronic payment. However, if you need to mail a check, please reply to this message and ask for the correct address. Please be sure and provide your Reference Number (S185136-070721) on your check.


Sincerely,

Austin Axelrod
Portland Police-Digital/Public Records (He/Him)


*Please note that you will need to disable your pop-up blocker on your browser's settings in order to make an online payment.
*Please see this Answer for more information: A006257 -010816 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

--- Please respond above this line ---

RE: Police General Records Request of July 07, 2021 Reference #S185136-070721
Dear J ,
The City received a Public Records Request from you on July 07, 2021 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader"
Your request is very broad and may result in the collection of a large number of records.  The City estimates that your request involved approximately 360 emails.  While it is difficult to estimate the time to review these emails for exemptions, at this time my best estimate is that it will take 12 hours at the public records rate of $48.53 .
A payment has been created for 50% of this estimate.  15 business days after the deposit is paid, the records will be ready.  However, they will not be provided until the final amount is paid.  If the final amount incurred is less than the estimate, you will only be charged actual costs.  If the work significantly exceeds the estimate, the City will contact you with a new estimate. To confirm, we are searching the following locations: Email (Includes archives) of these individuals: All PPB for the following search terms: "Department of Homeland Security" or "dhs.gov" and date range: 07/15/2020 to 07/18/2020.  If this search is incorrect or you would like to make any changes, please notify us immediately.  If you do not make changes, paying the estimate is confirmation of these proposed search parameters.
The requested email search will be conducted on PPB's email server which can search multiple email accounts with a single search and without identifying specific accounts. However, because of space limitations, PPB employees must archive their individual accounts therefore moving the mail to an archive file.  Archive files cannot be searched en masse.  If you want a search of archived content, you must identify the individual email account to be searched and an estimate to search that account's archive will be provided.
By paying the 50% deposit, you are confirming this estimate and agreeing to pay the cost of fulfilling this public records request according to the conditions set forth by the City.  The costs may include the cost of locating records, reviewing records to redact exempt material, supervising the inspection of records, copying records, certifying records and mailing records, including the cost of searching for records.  We will not be working on your request until we receive the 50% deposit.

Please reply to this message or log in to the Portland Public Records Request Center and indicate that you agree to pay the estimate.  You may pay by electronic check or credit card by going to "My Public Records Request Center" and select "View My Payments".  Then scroll to find an invoice in the status of "payment pending" and select "Make Payment".  Follow the screen prompts to make a payment.  Alternatively, you may mail a check made payable to "The City of Portland".  Please be sure and provide the Record Request Reference number (S185136-070721) on your check and mail it to:
Portland Police Bureau
1111 SW 2nd Ave Rm.1126
Portland, OR 97204
Please note that you will need to disable your pop-up blocker in your browser settings in order to make an online payment.

Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265
If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DS2bc_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZkHT-2FOKVJcYw8ZwgR1no6xFODXAwPNnZ7xekuBSzUXstCWnvj31pXMUPPFqIhXRiXtMwUgcRb7p8sv7l-2B-2BbhY0u90HJ3knEJ25H2ajoyjRFsvPTnY0mWktBqV-2BhdSL39Hk7umkdPFFrvunZyJWP-2FTKwKHpYvECmix82X1AlKKn6AImy0s6cHgyVfiX11qt3QTxjJ479hh0OWXM-2FdtrIfF4buOzA2ApPMWboXbhFc-2B1Cdf7viVf60-2BDvQ9jcclO3PXoYmP3Lb2TrVi2cv-2FRTL-2FbizHYrq1e-2FoO2MH8hA8EH2NODdHw3S3DowqQRegLKPhrQ-3D-3D)

--- Please respond above this line ---

RE: Police General Records Request of July 07, 2021 Reference # S185136-070721

Dear J ,
The City received a Public Records Request from you on July 07, 2021 for the following: "To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

All emails between any employee from your agency and any Department of Homeland Security email (*dhs.gov) sent and/or received from 7/15/2020 to 7/18/2020. Please include any attachments from responsive emails additional to the content.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

J Ader" Please be advised that pursuant to ORS 192.329(3)(b) and (4)(b), your public records request is closed due to lack of communication or payment from you.  This request is now closed.  Please be advised that the City of Portland does not monitor requests that have been closed.  If you are still in need of these records, please log on to the City of Portland Public Records Request Center and re-submit your request.
Sincerely,
Austin Axelrod
Portland Police-Digital/Public Records (He/Him) 503-823-0265 If you are having technical difficulties with the website, please contact the website administrator by phone or email.  (503) 823-6040 or prrhelp@portlandoregon.gov

To monitor the progress or update your request click here: Portland Public Records Request Center (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HXmoon8bUdJMgoBOcXKIVU-2Bg2lC8UTpQxh-2BOzN5ttvsIdxNkHKrfB9bXz3-2Bk1zEk-2Fw-3D-3DOW_E_tvd0dFUioVVLIl8RweD90V1lGFTrydcxKpiO5LygXe9lbsIje8l23NX5oP3z6M7XGM8DNiBzwuWD-2FUXCD4GrZjOG4HqhAeGlJ7ClgSJ-2BQvau6ThheOfKBTkbmwU7oKj7PcinrWw0odbrLYic7dxAOL-2B-2FRmDH0Xa973o5sSif95ES-2F7EC0eLtcCTgn08OOyRhf9X-2BUtEF9W1V4H04UfttdzHse7v6cXWnAv1rt-2BqZcgIyt5EExT2qbLWglOwrPKuSGyTadC-2BVr5rG4QdIpYu4Rg7dyHSKRacmsn2BPo1tokJAD-2BZTDzBPD1F3fAEmvjwvW5KWBFib74cN3DPMfM-2BX5bq-2FlfrKFKol9-2FwsD7hIE1O2JaCSY2rw2IgOt9ihNSmAmXUlaxpFDiy-2Fl7mjferIyQ-3D-3D)