Emails mentioning "Patriot Prayer", September 1, 2020-present (Multnomah County District Attorney)

Christopher Schiano filed this request with the Multnomah County District Attorney of Portland, OR .
Multi Request Emails mentioning "Patriot Prayer", September 1, 2020-present
Est. Completion None
Status
Payment Required

Communications

From: Christopher Schiano


To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following records:

Any email, sent or received by any employee of your agency between September 1, 2020 and the date on which this request is processed, which includes the keyword phrase "Patriot Prayer".

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Christopher Schiano

From: Multnomah County District Attorney

Greetings Christopher Schiano:

In accordance with ORS 192.324(2), this is to acknowledge our receipt on September 8, 2020 of your request for the following records:

Any email, sent or received by any employee of your agency between September 1, 2020 and the date on which this request is processed, which includes the keyword phrase "Patriot Prayer".

Having reviewed your request, we are able to inform you that the Multnomah County District Attorney's Office is likely the custodian of emails with this phrase. Given the broad nature of your request and the number of email accounts this potentially impacts, we are preparing an estimate of cost for this request.

Sincerely,

Jeffrey M. Lowe
Deputy District Attorney
Work: (503) 988-9893
Cell: (503) 752-3863

From: Multnomah County District Attorney

Christopher Schiano:

I have prepared a cost estimate for completing your six public records requests, pursuant to ORS 192.324(4).

MCDA has 227 email accounts. Our IT department has stated that to search data currently in all 227 email accounts would take 3 hours. To search all 227 email accounts for archived data for the same period of 9/1/20 through 9/8/20 would take an additional 100 hours, as it is a manual process. Due to the volume of emails we receive as an organization each day, it is standard practice by many employees to move data from the current email to archive email.

Once emails are located by the IT department, I estimate it will take me an additional 57 hours to review and determine whether any exemptions to the Oregon Public Records law applies to any of the emails. My estimate is based upon utilizing 15 minutes of time per email account, for which there are 227 email accounts.

IT Staff time is billed at $50 per hour, for a total of $5,150.00 (103 x $50).
Attorney time to review all emails is billed at $90 per hour, for a total of $5,130.00. (57 x $90).

Therefore, the total estimate is $10,280.00. For your convenience, I have attached a copy of our current fee schedule. Please let me know if you wish for us to proceed with this work.

Sincerely,

Jeffrey M. Lowe
Deputy District Attorney
Work: (503) 988-9893
Cell: (503) 752-3863

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