Policies and Procedures

Penny Allen filed this request with the Port Orchard Police Department of Port Orchard, WA.

It is a clone of this request.

Status
Completed

Communications

From: Penny Allen

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

All Documentation of schedules- requests, orders, emails, texts, schedules lists of classes, courses, workshops all training scheduled whether mandated or voluntary attended or planned to attend by Officer 734 Nathan Lynch from the commencement of his employment at Port Orchard Police Department to current date.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Penny Allen

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I apologize for any confusion. My request is simply for all records related to any training Officer Lynch has taken since he started working at POPD. Any information you have should include the following:
* Officer Lynch's class schedules
* Officer Lynch's training schedules
* All emails and texts related to Officer Lynch's training and classes.
* All training and classes Officer Lynch has attended.
* All training and classes Officer Lynch has taken or attended since commencement of his employment.
Thank you,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response to your request for police records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen


To Whom It May Concern:

Please find enclosed a check for $14.20 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

Ms. Allen,

Please see the attached response. 2nd of two emails.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

Payment received, thank you.

Please see the attached response. One more email to follow.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Penny Allen,

Please see the attached response to your request for records.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I would like to come in to scan the documents into my device. Considering there are over 2400 documents not in digital format needing to be scanned, I will need a few separate blocks of time and days to complete the task. Do you require me to make appointments or can I come in at my own convenience?
Sincerely,
Penny Allen

From: Port Orchard Police Department

Ms. Allen,

It appears that most of the documents from this second installment are already in digital format, and can be emailed to you or put on a cd and sent to you. The updated payment for this second installment is as follows:

$3.54 (283 emails with attachments at $.05 per 4 files sent via email)
+$28.00 (for 280 photocopy pages at $.10 per page scanned and emailed)
$31.54 = total.
OR
$3.54
+ $42.00 (for 280 photocopy pages at $.15 per page/hard copies) plus postage costs, if any.
$45.54 =total.

We do not have a public computer that would enable you to scan the documents on to your own device.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen


To Whom It May Concern:

Please find enclosed a check for $45.54 to satisfy the fee associated with the attached public records request.

Thank you.

From: Port Orchard Police Department

Payment of $45.54 for the second installment of records has not been received.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,

A check (#1725) of $45.54 was mailed to the agency on May 12, 2018.

From: Port Orchard Police Department

Ms. Allen,

We have not received this payment.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

We just now received the payment. It appears the letter was returned for postage.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
Would you please clarify the status of this request. You have payment now and the records will be provided or you returned the check for postage so I still need to arrange payment?
P. Allen

From: Port Orchard Police Department

Ms. Allen,

We received your payment yesterday. It appears we were delayed in receiving it due to lack of postage.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

I am attaching the files that were already in electronic format (283 emails). This may take a few emails to accomplish. I will let you know when I have sent all of the electronic files.

The remainder of the files (280 pages) are in hard copy format and are available to be picked up at our office during business hours of 8:00am-4:30 pm Monday -Friday at your convenience.

This completes the 2nd installment of records in response to your request. We are working to continue to locate and assemble records in response to your request and will release additional installments as they become available.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

Here is another group of the electronic files.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

Here is another group of electronic files.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms. Allen,

Here are another group of electronic files.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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From: Port Orchard Police Department

Ms Allen,

Please see the attached electronic files. This should be the last group of files. Please confirm that you have received all 283 attachments(emails).

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Port Orchard Police Department

Ms. Allen,

We have sent the second installment of records in response to this request. We are continuing to process your request and are preparing the next installment. We estimate the next installment of records to be completed in approximately ten (10) business days ,or on or about June 20th, 2018.

If you have any questions, please don't hesitate to contact me.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I am writing to you to memorialize what happened when I came in to pick up the records.

I came in today, June 19, 2018 at around 10:00 am to pick up the 280 documents which are not in digital format and are a partial installment to this request for Nathan Lynch's training records. I was told by your staff that I need to pay the $45.54 before I could have them. I shared the following email from you dated May 30, 2018:

From: Port Orchard Police Department
05/31/2018
Subject: RE: Washington Public Records Act Request: Policies and Procedures

Ms. Allen,

We received your payment yesterday. It appears we were delayed in receiving it due to lack of postage.

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

*That email was your response to my informing you I had sent payment (check #724) in the amount of $45.54 on May 14, 2018 after you had denied having received it.

I was told today that there is a *note from you on the documents instructing to collect $45.54 before turning them over. Upon showing the receipt (email exchange) I was told that because I have requested so many records there was no way to know which request my $45.54 payment was for and I would have to come back at a time you are there. I am not aware of another open request where payment is requested and these documents should be the only hard copy documents your office has for me. This was inconvenient for me as I work the same hours as your office is open and I had to make special arrangements, taking time from my work to come in at a time when your office is open only to be denied the records which I had already paid for.

I will make arrangements to come in again and get them. In the event I need to have someone else get them for me, what will you or your staff need from us in order to turn them over? Time is of the essence as this is a matter of public importance. I look forward to receiving your response upon your return tomorrow.

Sincerely,
P. Allen

From: Penny Allen

Ms. Circelli,
I appreciate your reaching out to me and apologizing about the records not being provided when I came in. I will arrange another visit to get them as soon as I can.

Meanwhile, you indicated you submitted 280 files electronically. I am in receipt of 253. Do you have a list I can use to check off what which ones were received or how would you like to proceed?

Cordially,
P. Allen

From: Port Orchard Police Department

Ms. Allen,

I believe I know what happened with the missing attachments. On 5/31 I sent you 4 emails with the following number of attachments:

Email 1-56 attachments
Email 2-56 attachments
Email 3-56 attachments
Email 4-65 attachments

It appears you have received all four of those emails with attachments. When I logged in on 6/6 after a long weekend, I realized email #6 with 13 attachments didn't send to you. I sent that right away with the attachments. What I didn't realize was that email #5 with 36 attachments never sent either. Those 36 are attached with this email.
So, with all of these, there should be 282 attachments in the form of emails and the last "attachment" was the letter I sent with the first email (283 attachments all together).

Here is a list of the missing attachments:

Register Now _ Capital Markets Roundtable on September 12 (104).msg
Register Now _ Capital Markets Roundtable on September 12 (105).msg
Register Now _ Capital Markets Roundtable on September 12.msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square on September 5 (106).msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square on September 5 (107).msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square on September 5.msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square_ and More (115).msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square_ and More (116).msg
Register Now _ History Hand-Crafted_ The Revitalization of Pioneer Square_ and More.msg
Register Now for the Broadband & Economic Development Conference in Lexington_ KY.msg
scucciardi@cityofportorchard_us - Emotional Survival Training-Las Vegas-Dolan Consulting Group.msg
sdiener@cityofportorchard_us - Emotional Survival Training-Las Vegas-Dolan Consulting Group.msg
See who's attending_ keynote speakers confirmed_ featured sessions announced_ and networking with 650+ attendees_ (53).msg
See who's attending_ keynote speakers confirmed_ featured sessions announced_ and networking with 650+ attendees_.msg
Should PDs lower hiring standards__ Wash_ officer shot (54).msg
RE_ Training Certificates (22).msg
RE_ Training Certificates.msg
RE_ Training hours update for swing shift request (43).msg
RE_ Training hours update for swing shift request (44).msg
RE_ Training hours update for swing shift request.msg
RE_ WSCJTC Syllabi (45).msg
RE_ WSCJTC Syllabi.msg
RE_ WSCJTC Transcripts (46).msg
RE_ WSCJTC Transcripts (47).msg
RE_ WSCJTC Transcripts.msg
RE_ Your request to join the TASER Law Enforcement Community (29).msg
RE_ Your request to join the TASER Law Enforcement Community (31).msg
RE_ Your request to join the TASER Law Enforcement Community (32).msg
RE_ Your request to join the TASER Law Enforcement Community (34).msg
RE_ Your request to join the TASER Law Enforcement Community (35).msg
RE_ Your request to join the TASER Law Enforcement Community (36).msg
RE_ Your request to join the TASER Law Enforcement Community.msg
Recap of SGT Meeting.msg
Register by Wednesday _ Capital Markets Roundtable_ Stepping Outside Our Bubble on September 12 (100).msg
Register by Wednesday _ Capital Markets Roundtable_ Stepping Outside Our Bubble on September 12 (101).msg
Register by Wednesday _ Capital Markets Roundtable_ Stepping Outside Our Bubble on September 12.msg

Please let me know if this doesn't make sense, or if you believe there are still files missing from our response.

I am continuing to work on the remainder of this request and intend to provide additional installments as soon as possible.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

From: Penny Allen

Ms. Circelli,
I am going through the files now and it looks like they are all here. I will let you know if I need anything further. I am closing out this request and other than picking up the documents you are holding for me, I've filed it as completed.
I appreciate your time- Thank you,
P. Allen

From: Penny Allen

Hi,

Thanks so much for your help with this request! I really appreciate it. I have all the documents I expected from this request and consider it closed. Please also close this request on your end.

Sincerely,
Penny Allen

From: Port Orchard Police Department

Ms. Allen,

Per your email below, we will consider this request complete and closed.

Sincerely,

Cyndi Circelli
Office Manager
Port Orchard Police Department
546 Bay Street
Port Orchard, WA 98366
(360) 876-1700

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