Emails - Records - Writing - Documents - Washington School Personnel Association and South Kitsap School District2016-2020

PRA Washington filed this request with the South Ktsap School District of Port Orchard, WA.
Due March 9, 2020
Est. Completion Sept. 30, 2020
Status
Awaiting Response

Communications

From: PRA Washington


To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

1. I request an electronic copy of all email communications between any employee of the South Kitsap School Districtand any member of the Washington School Personnel Association for the years 2014-2020.

2. I request an electronic copy of all emails in the possession of the South Kitsap School Districtto or from any user of the internet domain WSPA.NET for the years 2016-2020.

3. I request an electronic copy of all RECORDS and WRITING, documents, agreements, meetings, papers, scheduling, etc. referencing the Washington School Personnel Association for the years 2014-2020.

The Washington School Personnel Association is a Washington State Non profit corporation located at 6118 PARKSIDE DR, ANACORTES, WA, 98221.
The stated purpose of the Washington School Personnel Association is to promote professional growth in school personnel administration and effective human resources practices and procedures in public, private, and post-secondary education, utilize technology to advance the Association’s purpose and goals, influence legislative action on WSPA-endorsed issues, advance WSPA as an influential association with other organizations, OSPI, legislators, and school personnel, develop and implement a sound short-and long-term fiscal plans that support the Association’s goals.

RCW 42.56.010(4) Definition of “Writing”

(4) "Writing" means handwriting, typewriting, printing, photostating, photographing, and every other means of recording any form of communication or representation including, but not limited to, letters, words, pictures, sounds, or symbols, or combination thereof, and all papers, maps, magnetic or paper tapes, photographic films and prints, motion picture, film and video recordings, magnetic or punched cards, discs, drums, diskettes, sound recordings, and other documents including existing data compilations from which information may be obtained or translated.

https://app.leg.wa.gov/rcw/default.aspx?cite=42.56.010

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

PRA Washington

From: South Ktsap School District

The South Kitsap School District has reviewed your request for public records received on June 5, 2018 in which you request the following:

See attached

Pursuant to RCW 42.56.520, the District is providing you with notice that it needs additional time to respond to your request. The additional time is necessary to locate and assemble the data requested and to determine whether any exemptions from disclosure apply.

Additionally, RCW 42.56.120 allows for you to come in and inspect the records and/or for the District to charge for copies at $0.15 per page. It is standard practice to charge for copying of documents and we will contact you prior to the deadline with the total copying costs. We will provide the documents electronically when possible.

The District estimates that it will be able to respond to your request on or before April 6, 2020.

If you have any questions, please give me a call at (360) 874-7013 or send a reply email.

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org> * Please note new email address

From: South Ktsap School District

The South Kitsap School District has reviewed your request for public records received on February 5, 2020 in which you request the following:

See below

Pursuant to RCW 42.56.520, the District is providing you with notice that it needs additional time to respond to your request. The additional time is necessary to locate and assemble the data requested and to determine whether any exemptions from disclosure apply.

Additionally, RCW 42.56.120 allows for you to come in and inspect the records and/or for the District to charge for copies at $0.15 per page. It is standard practice to charge for copying of documents and we will contact you prior to the deadline with the total copying costs. We will provide the documents electronically when possible.

The District estimates that it will be able to respond to your request on or before April 6, 2020.

If you have any questions, please give me a call at (360) 874-7013 or send a reply email.

Thank you

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: South Ktsap School District

To whom it may concern,
The South Kitsap School District would like to speak with someone regarding the request below. We are asking the requester to consider narrowing the scope of the request. An initial search for email has produced thousands of emails that will need to be reviewed and redacted.
It is the Districts intention to provide the documents you are searching for in a timely manner and would appreciate a conversation on how we could best expedite your request.
My contact information is below.
Thank you for your consideration.
Have a wonderful day.

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: PRA Washington

Hello Ms. Fuchs,

Thank you for your message.

You state in your message:

“We are asking the requester to consider narrowing the scope of the request.”

The subject of the request is the relationship between South Kitsap School District and the profit Washington School Personnel Association – a Washington State non-profit corporation.

I am seeking communications, agreements, contracts, payments, agendas, policy decisions, lobbying, consultations, training materials, meeting minutes etc. (Records and Writing) in the care, custody, or control of the South Kitsap School District regarding the Washington School Personnel Association.

How do suggest this request to be narrowed in scope?

Please feel free to communicate how I can help you best expedite this public records request.

Thank you.

From: South Ktsap School District

Thank you so much for your reply and for your willingness to work with us! The emails are the largest and most time consuming piece, as they will all need to be read for possible redactions etc. If you have some sort of search criteria we could use for the email inquiry that would help considerably. Perhaps a subject, or specific names? Anything that might help narrow the scope of the search.

The first two parts of the request:

1. I request an electronic copy of all email communications between any employee of the South Kitsap School Districtand any member of the Washington School Personnel Association for the years 2014-2020.

2. I request an electronic copy of all emails in the possession of the South Kitsap School Districtto or from any user of the internet domain WSPA.NET for the years 2016-2020.
Thank you for considering.

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: South Ktsap School District

Hello,
Thank you very much for working with us. Would you like emails regarding WSPA business? That will help narrow the scope tremendously. We have approx.. 5 members and the way your request is written, we would need to provide all of the emails regarding everything. Also, we have no idea who else may be members of WSPA, could you provide a list with names, so that we might be able to search those email accounts specifically?
Would you consider having the search parameters include something to help us filter the emails for WSPA related emails? We anticipate there will be likely hundreds if not thousands of emails, that will need to be read and redacted if necessary.
Any search parameters or search words you can provide, will help expedite your request. Item #2 is a great example. Our IT team could use those parameters to search and were able to pull just over 300 emails in our preliminary search.
Thank you again for your cooperation. It is the District’s goal to provide you all responsive documents as quickly and efficiently as possible.
I look forward to hearing from you soon.
Have a great day.

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: PRA Washington

Ms. Fuchs,

No problem. This request is only seeking materials and communications regarding the relationship (business or otherwise) between the District and it's employees and the Washington School Personnel Association. The communications topics would include WSPA pursuing it's purpose and goals with the District, including contracts, training, lobbying, collective bargaining, meetings, WSPA professional development sessions, etc.

The email/communications request is for communications between WSPA “employees” (those who work directly for that association) and District staff. However if District staff are "representing" WSPA goals and/or facilitating WSPA/District relationships, training, donations, dues, etc. that would also be covered in the request. The topic is WSPA and WSPA's relationship with the District and District employees - nothing more.

Say for instance two District employees were members of the WSPA currently and are discussing via email District related work that has nothing to do with the WSPA, or personal discussions about where to go to lunch - those communications are not being requested.

Items #1- #2 redundancy - the requests may seem redundant, they are not intended to be. For instance various WSPA officers are partners in local law firms. Should that WSPA officer communicate with district staff from his/her employer's law firm domain instead of the WSPA.net domain Item #2 would not necessarily produce that responsive record. This is the reasons for Items #1 and #2.

The following is a partial list of individuals identified as representing the Washington School Personnel Association (past or present) to assist you in your search for responsive records:

Kurt Schonberg, Shaun Carey, Debby Carter, Janet Hodson, Lisa turner, Jane Rausch, Kim Harmon, Heather Crail, Toni Neidhold, Marlyn Boerke, Cathi Brinck-Price, Dawn Long, Denise Kenney, Chelle Lente, Connie Sheridan, Jason Thompson, Jennifer Tottenham, Patricia Anderson, Debbie Leighton, Valerie Burkhauser, Betsy Dickenson Jenae Gomes, Kirk Barney, Paula Jefferies, Joan Steiner, Tenille Jeffries-Simmons, Chris Willits, Betsy Meador, Michelle Powers, Shirley Clarkson, Becky Durkin, Cathi Price, Mike Johnson, Chris Burton, Missy Hallead, Beverly Johnson-Torelli, and Curtis Leonard.

Your District may have records identifying more members of the Washington School Personnel Association.

I remain available to assist in any way I can.

Thank you.

From: South Ktsap School District

Good morning,
The South Kitsap School District continues to search for responsive records regarding your request. The District needs to adjust the original timeline of April 6, to May 29, 2020.
The District will make records available in installments as they become available.
Thank you for your patience.

Thank you!
Landa

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: South Ktsap School District

Good morning!
As you are likely aware, due to the COVID-19 Pandemic, the District has had to close its schools and offices through at least May 5, 2020. This closure has required the District to focus its resources on completing the significant and time-sensitive work necessary to transfer its students to remote education and its employees to remote work. Further, the District employees’ current inability to access the District’s buildings and offices has made the process of gathering records difficult to impossible. These issues have created a significant delay in the District’s response to records requests.

Accordingly, the District needs to update its estimate for completing its response to your public records request. At this time, the District currently estimates that it will need until June 19th to complete its response.

However, the District will continue to provide installments as records become available. If the District determines that it needs additional time to complete its response beyond the final production date, we will provide you with an updated estimate as permitted by RCW 42.56.520. In the meantime, please let me know if you have any questions or concerns.

Thank you!
Landa

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: South Ktsap School District

Good morning,
The South Kitsap School District would like to speak with someone regarding the request below. We are asking the requester to consider narrowing the scope of the request. An initial search for email has produced thousands of emails that will need to be reviewed and redacted.
It is the Districts intention to provide the documents you are searching for in a timely manner and would appreciate a conversation on how we could best expedite your request.
My contact information is below. Thank you for your consideration.

As you are likely aware, due to the COVID-19 Pandemic, the District has had to close its schools and offices and staff are working from home. This closure has required the District to focus its resources on completing the significant and time-sensitive work necessary to transfer its students to remote education and its employees to remote work. Further, the District employees’ current inability to access the District’s buildings and offices has made the process of gathering records difficult to impossible. These issues have created a significant delay in the District’s response to records requests.

the District will provide installments as records become available. If the District determines that it needs additional time to complete its response beyond the final production date, we will provide you with an updated estimate as permitted by RCW 42.56.520. In the meantime, please let me know if you have any questions or concerns.

Have a wonderful day.

Thank you!
Landa

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: South Ktsap School District

Good morning,
The South Kitsap School District would like to speak with someone regarding the request below. We are asking the requester to consider narrowing the scope of the request. An initial search for email has produced thousands of emails that will need to be reviewed and redacted.
It is the Districts intention to provide the documents you are searching for in a timely manner and would appreciate a conversation on how we could best expedite your request.
My contact information is below. Thank you for your consideration.
As you are likely aware, due to the COVID-19 Pandemic, the District has had to close its schools and offices and staff are working from home. This closure has required the District to focus its resources on completing the significant and time-sensitive work necessary to transfer its students to remote education and its employees to remote work. Further, the District employees' current inability to access the District's buildings and offices has made the process of gathering records difficult to impossible. These issues have created a significant delay in the District's response to records requests.
the District will provide installments as records become available. If the District determines that it needs additional time to complete its response beyond the final production date, we will provide you with an updated estimate as permitted by RCW 42.56.520. In the meantime, please let me know if you have any questions or concerns.
Have a wonderful day.
Thank you!
Landa
Landa Fuchs
Executive Assistant
Business Services
South Kitsap School District

Thank you!
Landa

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

From: PRA Washington

Hello Ms. Fuchs,

To answer your 06-19-20 question:

“It is the Districts intention to provide the documents you are searching for in a timely manner and would appreciate a conversation on how we could best expedite your request.”

I would suggest providing responsive records requested on 02-03-2020 pursuant to RCW 42.56 in installments over time as the records become available.

As of today’s date (06-24-2020) no records responsive to this 02-03-2020 public records request have been produced by the district.

Please submit any questions you may have in writing via email.

Thank you.

From: PRA Washington

Hello,

Pursuant to WAC 44-14-04004 please provide an update on public records act request dated 02-03-2020.

As of today’s date 07-08-2020 no responsive records have been received.

What is the status of this PRA request?

Thank you.

From: South Ktsap School District

To whom it may concern,
The South Kitsap School District would like to speak with someone regarding the request. We are asking the requester to consider narrowing the scope of the request. An initial search for email has produced thousands of emails that will need to be reviewed and redacted.
It is the Districts intention to provide the documents you are searching for in a timely manner and would appreciate a conversation on how we could best expedite your request.
My contact information is below.
As you are likely aware, due to the COVID-19 Pandemic, the District has had to close its schools and offices . This closure has required the District to focus its resources on completing the significant and time-sensitive work necessary to transfer its students to remote education and its employees to remote work. The District employees’ current inability to access the District’s buildings and offices has made the process of gathering records difficult to impossible. These issues have created a significant delay in the District’s response to records requests.

Accordingly, the District needs to update its estimate for completing its response to your public records request. At this time, the District currently estimates that it will need until August 30, 2020 to complete its response.
The District will provide installments as records become available. If the District determines that it needs additional time to complete its response beyond the final production date, we will provide you with an updated estimate as permitted by RCW 42.56.520. In the meantime, please let me know if you have any questions or concerns.
Have a wonderful day
Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org

From: PRA Washington

Hello Ms. Fuchs,

Please provide the requested records in installments over time as the records become available.

So you anticipate the first installment to be available by 08-30-2020?

Thank you.

From: South Ktsap School District

Hello,
Please find the third installment of records in your request. The District will continue to provide records as they become available.
If you have any questions please feel free to call or send a reply email.
Thank you!
Landa Fuchs
South Kitsap School District
Business and Operations.
360-874-7013
fuchs@skschools.org

From: South Ktsap School District

Hello,
The District has uploaded records to the link provided and extended it's timeline to September 30, 2020. Please confirm receipt of the records sent.

Thank you!
Landa

Landa Fuchs
Executive Assistant
Business and Operations
South Kitsap School District
360-874-7013
fuchs@skschools.org<mailto:fuchs@skschools.org>

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