Guardian Program

Sarika Ram filed this request with the Polk County Sheriff of Polk County, FL.
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Communications

From: Sarika Ram

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

-Any documents detailing the goals and logistics of the guardian program, which trains people to carry concealed weapons in a school setting
-Any training materials involved in the guardian program
-Any expense reports related to the guardian program
-Any contracts/memorandums of understanding between the Polk County Sheriff's Office and Polk County Public School District related to the guardian program

Please provide materials on a rolling basis, as they become available.

If you have any questions, please feel free to clarify via phone at 610-637-7745.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Sarika Ram

From: Sarika Ram

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

-Any documents detailing the goals and logistics of the guardian program, which trains people to carry concealed weapons in a school setting
-Any training materials involved in the guardian program
-Any expense reports related to the guardian program
-Any contracts/memorandums of understanding between the Polk County Sheriff's Office and Polk County Public School District related to the guardian program

Please provide materials on a rolling basis, as they become available.

If you have any questions, please feel free to clarify via phone at 610-637-7745.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Sarika Ram

From: Polk County Sheriff

Good afternoon, I'm following up regarding your request.
Could you please resend your request to JMcCain@polksheriff.org<mailto:JMcCain@polksheriff.org>

If you have any questions, please let me know.
Thanks,

Alexis West
Records Specialist I
Polk County Sheriff's Office
1891 Jim Keene Blvd.
Winter Haven, FL 33880
AWest@polksheriff.org<mailto:AWest@polksheriff.org>

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From: Sarika Ram

Hello,
Alexis West requested I redirect the following public records request to you:

To Whom It May Concern:

Pursuant to the Florida Sunshine Law, I hereby request the following records:

-Any documents detailing the goals and logistics of the guardian program, which trains people to carry concealed weapons in a school setting
-Any training materials involved in the guardian program
-Any expense reports related to the guardian program
-Any contracts/memorandums of understanding between the Polk County Sheriff's Office and Polk County Public School District related to the guardian program

Please provide materials on a rolling basis, as they become available.

If you have any questions, please feel free to clarify via phone at 610-637-7745.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Sarika Ram

From: Polk County Sheriff

Good morning.
Let me look into your request and see what can be provided.
Thanks,

Jennifer McCain
Benefits Supervisor
Polk County Sheriff's Office

From: Polk County Sheriff

Sarika Ram:

Thank you for your public records request regarding the Guardian Program. There are labor and production costs associated with your request. Based on discussions with several staff members in our agency, and because of the broad nature of your request, we estimate the number of documents that we will need to review in order to determine if they are responsive to your request will be in the thousands of pages of records. At this point, our best estimate is that it will require at least 250 personnel hours for us to locate, review, redact, and produce agency public records responsive to your request. Potentially, the number of pages that will likely be produced will exceed 3,000 pages. Based on these initial estimates, the likely estimated cost for us to produce these records will be $5,370 (hourly rate of $19.68 x 250 + 3,000 x $.15 per page = $5,370).

If for any reason it took less time to produce the records you have requested, we would reimburse the difference. If, for some reason, we found that it was taking more time, we would notify you in advance.

For us to process your request, please send a check payable for the full amount to Polk County Sheriff's Office, Attn: Office of Communications, and we will begin reviewing and producing the records. Our address is 1891 Jim Keene Blvd., Winter Haven, FL 33880.

Scott H. Wilder| MPA, CPM
Director of Communications
Polk County Sheriff's Office
Office: 863.298.6299 | Cell: 863.698.6174
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