Procurement software and processes (Plymouth Town Clerk)

John Adams filed this request with the Plymouth Town Clerk of Plymouth, MA.
Tracking #

2020-1132

Multi Request Procurement software and processes
Status
Completed

Communications

From: John Adams

To Whom It May Concern:

Pursuant to the Massachusetts Public Records Law, I hereby request the following records:

1. All documents signed with procurement software or software to create and publish RFI, RFQ, RFP this agency uses or used in the past five years.

Additionally, if possible, please answer the following four questions:
a. What is the name of the procurement software you use (or the name of the software you use to create and publish RFI, RFQ, RFP)?
b. What is the annual cost for this software?
c. When did the most recent contract with the software provider begin?
d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?

If there are any fees required to fulfill this request, please let me know in advance of fulfilling my request.

Thank you,

Arie Bronshtein

From: Plymouth Town Clerk

I am sending this to our Public Records Office.

Laurence R. Pizer, MMC, Town Clerk
26 Court Street
Plymouth, MA 02360
508-747-1620
lpizer@townhall.plymouth.ma.us

From: Framingham Police Department

Town of Plymouth, MA
Public Record Request Number:2020-1132
Requester: Arie Bronshtein
Request Date: Friday, June 12, 2020 7:30:00 AM
Response Due Date: Friday, June 26, 2020

Dear Arie Bronshtein :

We have received your public Records request for Town of Plymouth. This record is being assigned to appropriate department. The department reviewer will review the request and create an effort estimate to create the response. Per state mandate, for Town of Plymouth, if the effort estimate is more than 2 hours, we will create a proposed cost estimate and will email such estimate to your attention. Once you approve the amount and send the payment, we will start working on your request.

In case the estimate is less than 2 hours, we will proceed to work on the response and will send you the response once the work is completed. Please also note that state mandate allows us to complete and send the response within 10 business days. We will do our due diligence towards this effort. However, the due date may be extended for any of the following reasons:
1.   Any clarification that is required from you towards this request will stop the clock. The clock will be resumed once the proper clarification is received.
2.   Payment of estimated effort – The time it takes to receive the due amount will be added to the original due date.
3.    If in the opinion of the reviewer it is determined that original due date cannot be met despite reasonable effort, the due date shall be extended based on reviewer’s judgment. You will be promptly notified in such case with revised due date.
Thank you.
Connor Anderson
Archivist/Records Access Officer
Town of Plymouth
26 Court St.
Plymouth, MA 02360
Tel: (508)-747-1620 x10213
Email: canderson@townhall.plymouth.ma.us

From: Plymouth Town Clerk

Town of Plymouth, MA Public Record Request
Number:2020-1132
Requester: Arie Bronshtein
Request Date: Friday, June 12, 2020 7:30:00 AM
Response Due Date: Friday, June 26, 2020
Dear
Arie Bronshtein:
We have completed the work in reference to your
request as referenced above. The response is given
below. Request Response Our Procurement Office does not use any specific Procurement Software for their postings. They advertise themselves on our Town web page. https://www.plymouth-ma.gov/current-bids (https://www.plymouth-ma.gov/current-bids) Attachments
This
response may or may not contain separate Response Documents to include specific
response and data. In case such separate response documents exist, they are
represented by attachments to this response email. Therefore, please look for any
attachments if they exist. Between Request Response and attachments, we believe
you are receiving a comprehensive response to your request.
If you have
any questions or comments, please do not hesitate to contact us at the following
email address.
Thank you. Connor Anderson
Archivist/Records Access Officer
Town of Plymouth
26 Court St.
Plymouth, MA 02360
Tel: (508)-747-1620 x10213
Email: canderson@townhall.plymouth.ma.us
If you object to the Town’s response, in accordance with G.L. c. 66, § 10 and 950 CMR 32.00, you may appeal to the following office: Supervisor of Public Records, Office of the Secretary of the Commonwealth, Public Records Division, One Ashburton Place, 17th Floor, Boston, MA 02108. Under the Public Records Regulations, all appeals to the Supervisor must include a copy of the original request, any response by the RAO and a statement indicating the reason for the appeal. The requester must also provide a copy of the appeal petition to the RAO. By law, the Supervisor is required to respond within 10 business days of receipt of your appeal. In accordance with G.L. c. 66, § 10A(c), you have the right to seek judicial review of an unfavorable decision by commencing a civil action in the Superior Court.

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