|Aug. 30, 2019
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To Whom It May Concern:
Pursuant to the The Kansas Open Records Act, I hereby request the following records:
Public reports state that this police department has partnered with Ring, Amazon’s home security company. (https://www.theguardian.com/technology/2019/aug/29/ring-amazon-police-partnership-social-media-neighbor)
Therefore, I hereby request the following records:
1) All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of Ring devices and/or the Neighbors app. This includes A) any notes taken during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the police department and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
6) Any maps, excel spreadsheets, or lists illustrating the location of Ring cameras, or listing/registering the owners of Ring cameras in any way.
Please try to include any other miscellaneous documents that facilitate this police department's relationship with Ring that don't neatly fall neatly into the above categories.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
I am in receipt of your Open Records Request regarding Ring and the Neighbors app.
What time frame would you like included for item #4 ("any digital communications including but not limited to emails and text messages, as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app")?
The City of Pittsburg, Kansas
This is to let you know that we are in receipt of your K.O.R.A. Request and that we are in the process of compiling all of the requested data and will be in further communication with you shortly.
Pittsburg Police Department
Beard-Shanks Law Enforcement Center
620-235-0400 - Administration
620-231-1700 - Dispatch
This email contains information which (a) may be legally privileged, proprietary in nature, or otherwise protected by law from disclosure and (b) is intended only for the use of the addressee(s) named above. If you are not the addressee(s) or the person responsible for delivering this to the addressee(s), you are hereby notified that reading, copying, or distributing the information is prohibited. If you have received this email in error, please call us immediately and delete this communication.
P Please don't print this e-mail unless it is necessary. Go GREEN!
Hi! You can begin the time frame on October 1, 2018.
I am in receipt of your Open Records Request.
Request Item #1 - Please see the attached file.
Request Item #2 - Please see the attached file.
Request Item #3 - No document exists that is responsive to this request.
Request Items #4 and #5 - A charge for providing access to, or copies of, public records is authorized by State Law and has been established by the Governing Body of The City of Pittsburg. Attached to this email is a copy of the section of the City Code that pertains to Public Records.
This portion of the request covers the period from October 1st, 2018 to the present. A preliminary review of the effort required indicates that approximately 15,925 email documents alone include the word "Neighbor", "Neighborhood" or "Ring". As State law requires the local jurisdiction to ensure that released records do not include protected information, each of these documents will need to be reviewed. When using the calculations set forth in City Code Section 2-275(b), it is anticipated that the cost to fulfill your request will be $5,971.88 (23,887.5 minutes to review 15,925 emails (90 seconds per email) X $0.25 per minute). This amount would need to be prepaid prior to commencing the work required to produce the records. Any overage or underage in the prepayment would be settled prior to the records being provided.
Request Item #6 - No document exists that is responsive to this request.
Please let me know if you would like to proceed with items #4 and #5 of your request. The City will commence the work to produce the records upon receipt of the prepayment. It is anticipated that the effort to produce the records would be approximately two to three weeks.