January 2017 Email Metadata (Information Technology, Arizona)

Matt Chapman - Free Our Info, NFP filed this request with the Information Technology, Arizona of Phoenix, AZ.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the Arizona Public Records, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Matt Chapman

From:

Mr. Chapman,

We received the attached public records requests today asking for:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:
1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

The city retains emails for 90 days so the information you have requested from 2017 most likely would no longer exist. Additionally, the city does not create custom reports to respond to public records requests. A record of this nature does not exist and therefore cannot be provided.

To ensure appropriate receipt and processing, please submit any future requests online via our web form at www.phoenix.gov/prr<http://www.phoenix.gov/prr>. Thank you.

Kristen Merser

Public Record Requests Coordinator

PHX Communications Office

200 W. Washington Street, 12th Floor
Phoenix AZ 85003

desk: 602-262-1623

web: Phoenix.gov<https://phoenix.gov/> e: kristen.merser@phoenix.gov<mailto:kristen.merser@phoenix.gov>

[Summer Safety Campaign]<https://phoenix.gov/Summer>

[Twitter] <https://twitter.com/CityofPhoenixAZ> [Instagram] <https://instagram.com/CityofPhoenixAZ> [Facebook] <https://facebook.com/CityofPhoenixAZ> [YouTube] <https://youtube.com/CityofPhoenixAZ>

From: Information Technology, Arizona

Hello,

Please provide the confirmation number you received when the public records request was submitted online. Thank you.

Kristen Merser
Public Records Request Coordinator
City of Phoenix Communications Office
prr@phoenix.gov<mailto:prr@phoenix.gov> | (602) 262-1623
phoenix.gov/prr<http://phoenix.gov/prr>

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