Email system documentation (Phoenix Police Department)

Emma Best filed this request with the Phoenix Police Department of Phoenix, AZ.
Tracking #

BEST-06/18/2018-12:58PM

Multi Request Email system documentation
Status
Completed

Communications

From: Emma Best


To Whom It May Concern:

Pursuant to the Arizona Public Records, I hereby request the following records:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I am a member of the news media and request classification as such. I have previously written about the government and its activities, with some reaching over 100,000 readers. As such, as I have a reasonable expectation of publication and my editorial and writing skills are well established. In addition, I discuss and comment on the files online and make them available through non-profits such as the Internet Archive and MuckRock, disseminating them to a large audience. While my research is not limited to this, a great deal of it, including this, focuses on the activities and attitudes of the government itself. As such, it is not necessary for me to demonstrate the relevance of this particular subject in advance.

As my primary purpose is to inform about government activities by reporting on it and making the raw data available, I request that fees be waived.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Emma Best

From: Phoenix Police Department

Thank you for contacting the Cityof Phoenix.  Your request number is: BEST-06/18/2018-12:58PM. If you would like to submit an attachmentto accompany your request, please forward this email with your attachmentto PRR@phoenix.gov. (mailto:PRR@phoenix.gov) Maximumfile size is 20MB, attachment types: PDF, TIFF, JPG, GIF, DOC, or DOCX. The City of Phoenix responds to public records requestsin accordance with ARS §39-121.  If you have any questions, please contactus at (602)262-1623 or at PRR@phoenix.gov and reference the request number above.
Descriptionof Public Request: Phoenix Police Department
PRA Office
Suite#100
1717 East Grant Street
Phoenix, AZ 85034-3401
June18, 2018
To Whom It May Concern:
Pursuant to the ArizonaPublic Records, I hereby request the following records:
Documentationdescribing the email system(s) used by your agency, including the proceduresand methods for performing searches of the email system.
I am amember of the news media and request classification as such. I have previouslywritten about the government and its activities, with some reaching over100,000 readers. As such, as I have a reasonable expectation of publicationand my editorial and writing skills are well established. In addition, Idiscuss and comment on the files online and make them available through non-profitssuch as the Internet Archive and MuckRock, disseminating them to a largeaudience. While my research is not limited to this, a great deal of it, includingthis, focuses on the activities and attitudes of the government itself. Assuch, it is not necessary for me to demonstrate the relevance of this particularsubject in advance.
As my primary purpose is to inform about governmentactivities by reporting on it and making the raw data available, I requestthat fees be waived.
The requested documents will be made availableto the general public, and this request is not being made for commercialpurposes.
In the event that there are fees, I would be gratefulif you would inform me of the total charges in advance of fulfilling my request.I would prefer the request filled electronically, by e-mail attachment ifavailable or CD-ROM if not.
Thank you in advance for your anticipatedcooperation in this matter. I would request your response within ten (10)business days.
Sincerely,
Emma Best
Thankyou, City of Phoenix Communications Office
Thisis a system-generated email, please do not reply.

From: Phoenix Police Department

Your request has been forwarded City of Phoenix public records.

Public Records, Code Enforcement Unit

Phoenix Police Department

1717 E Grant St Suite 100

Phoenix, AZ 85034

Monday-Friday 8am to 4pm

public.records.ppd@phoenix.gov<mailto:public.records.ppd@phoenix.gov>

p:602.534.1127 f:602.534-4599

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PRIDE

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From: Phoenix Police Department

Hi Emma,

This is a response to your request submitted June 18 for:

Documentation describing the email system(s) used by your agency, including the procedures and methods for performing searches of the email system.

I have attached the Information Technology Standard si1.2 defining Microsoft Outlook as the city's Enterprise Messaging system. The city uses Microsoft search tools<https://technet.microsoft.com/en-us/library/dn774955(v=exchg.160).aspx> as procedures for searching email.

This completes your request. Thank you.

Kristen Merser

Public Record Requests Coordinator

PHX Communications Office

200 W. Washington Street, 12th Floor
Phoenix AZ 85003

desk: 602-262-1623

web: Phoenix.gov<https://phoenix.gov/> e: kristen.merser@phoenix.gov<mailto:kristen.merser@phoenix.gov>

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