Peoria, Ring promo
| Tracking # |
2019-C-1886 |
| Submitted | Aug. 12, 2019 |
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Communications
From: Caroline Haskins
To Whom It May Concern:
Pursuant to the Illinois Freedom of Information Act., I hereby request the following records:
Reporting shows that your city government has entered a Promotional Discount Agreements with Ring, Amazon's home security camera company.
(https://www.pjstar.com/news/20190723/ring-peoria-to-offer-doorbell-cameras-at-discount)
These agreements direct city funds toward providing a discount on Ring products, such as doorbell cameras.
Therefore, I hereby request the following records related to the Ring Promotional Discount Agreement:
1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes. It will be used in the course of reporting for Motherboard, VICE’s science and technology website (www.motherboard.vice.com).
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Caroline Haskins
From: Peoria City Clerk
Please see the attached in regards to the above-referenced FOIA request.
Thank you,
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
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image001
From: Peoria City Clerk
Dear Ms. Haskins,
Thank you for writing to the City of Peoria, IL with your request for information pursuant to the Illinois Freedom of Information Act, 5 ILCS 140/1 et seq. Our internal tracking number for this request is 2019-C-1886.
We received a request from you on August 12, 2019, for the following documents, "1) All calendar invitations, instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other documents that mention Ring devices and/or the Neighbors app. This includes A) any minutes/notes taking during meetings that discussed the use of Ring devices and/or the Neighbors app, B) any explanations (whether internally or externally generated) of how Ring devices and/or the Neighbors app work, and C) any other document that has been used to help explain the use, marketing, or promotion of Ring devices and/or the Neighbors app to any party, including internal documentation, public relations materials, and executive summaries.
2) A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Promotional Discount Agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the city and Ring.
3) A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention Ring or the Neighbors app, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
4) Any digital communications including but not limited to emails and text messages) as well as documents, (including but not limited to PDF, word processing, excel, and slide documents) that mention Ring or the Neighbors app.
5) Any digital communications (including but not limited to emails and text messages) with Ring representatives."
Your request was approved. I have attached Ordinance number 17,701, Council Communication 19-236 and excerpts from the City of Peoria, City Council proceedings where video doorbells were discussed for the dates of 2-26-19, 4-23-19, 5-1-19, 6-11-19, 7-9-19, 7-23-19. This response is on behalf of the City Clerk's Office only.
Let me know if I can be of further assistance.
Beth Ball, MMC
City Clerk, City of Peoria, IL
419 Fulton, Room 401
Peoria, IL 61602
bball@peoriagov.org<mailto:bball@peoriagov.org>
309-494-8565
From: Peoria City Clerk
Please see the attached. Due to the size of the files, you will receive additional emails (5 total including this one).
Thank you,
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
From: Peoria City Clerk
Please see the attached.
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
From: Peoria City Clerk
Please see the attached.
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
From: Peoria City Clerk
Please see the attached.
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
From: Peoria City Clerk
Please see the attached.
Andrea M. Burt
Legal Administrative Specialist
[cid:0e91399a-c660-4820-b153-f9eaf9b3d46e]
City Hall
419 Fulton Street, Suite 200
Peoria, Illinois 61602
Phone: 309.494.8676
www.peoriagov.org<http://www.peoriagov.org>
From:
Caroline Haskins
MuckRock news
DEPT. MR> 78891
411A Highland Ave. Sommerville, MA 02114-2516
RE: Freedom of Information Requests 2019-C-1886
Dear Ms. Haskins,
A request was submitted to the City of Peoria - internally coded 2019-C-1886, for:
1. Records related to the Ring Promotional Discount Agreement
Due to some confusion in the office, our separate response was not recorded to you - you will not see any new information in this email as there is no additional responsive document from my office. I have, however, included the public documents from the proposal to Council.
Any notes, emails or text messages that may pertain to the request above were withheld due to the following exemption: 5 ILCS 140/7(1)(f)
(f) Preliminary drafts, notes, recommendations, memoranda and other records in which opinions are expressed, or policies or actions are formulated, except that a specific record or relevant portion of a record shall not be exempt when the record is publicly cited and identified by the head of the public body. The exemption provided in this paragraph (f) extends to all those records of officers and agencies of the General Assembly that pertain to the preparation of legislative documents.
Thank you,
Deborah
Deborah (O'Fallon) Roethler
Assistant City Manager | Director Economic Development
City of Peoria
419 Fulton St. Suite 207
Peoria, IL 61602
e. deborah@peoriagov.org<mailto:deborah@peoriagov.org>
t. 309-494-8618
c. 309-413-1007
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