Records Request: Smart Communications (Department of Corrections)
| Multi Request | Records Request: Smart Communications |
| Submitted | June 1, 2022 |
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Communications
From: Emily Brown
To Whom It May Concern:
Pursuant to the Pennsylvania Right to Know Act, I hereby request the following records:
Smart Communications is a technology firm that provides a service called MailGuard that “finally eliminates one of corrections longest running problems and security loopholes — contraband and secret communications in inmate postal mail” according to its website (https://www.smartcommunications.us/mailguard.cfm).
Therefore, I hereby request the following records:
1) A copy of any privacy impact assessments, use policies, technical explainers or assessments, standard operating procedures, data retention policies, legal opinions or assessments, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Vendor Proposals, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements between the Department of Corrections and Smart Communications.
2) Any digital communications (including but not limited to emails and text messages) with Smart Communications representatives (email addresses ending in the domain “@smartcommunications.us”.)
3) Any digital communications with Smart Communications representatives regarding an "Annual Technology Training Summit Cruise".
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.
Sincerely,
Emily Brown
From: Department of Corrections
Dear Ms. Brown,
This email acknowledges receipt by the Department of Corrections (the Department) of your written request for records under the Pennsylvania Right-to-Know Law (RTKL). Your request was received on June 2, 2022.
In accordance with the RTKL, you are hereby notified that, for the reason set forth below, the Department is extending the final response date of your request to July 8, 2022:
* A legal review is necessary to determine whether the record requested is subject to access under the Act.
At this time, the Department is unable to provide you with an estimated cost to fulfill your current request if it is granted. Any actual or estimated fees will be identified in the Department’s future response.
Sincerely,
Andrew Filkosky
Andrew Filkosky
Agency Open Records Officer
From: Department of Corrections
Ms. Brown,
Regarding the attached RTKL request you submitted, can you provide additional specificity regarding items 2 and 3 such as a timeframe, and possibly identify individuals or offices within the Department of Corrections whose responsive emails you are seeking? We have approximately 15,000 employees and need to narrow the scope with a timeframe and persons so that we are able to conduct an email search. Please let me know at your earliest convenience.
Sincerely,
Andrew Filkosky
Agency Open Records Officer
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~WRD000
From: Emily Brown
Hi Andrew,
These would be from early-mid 2018, possibly in the emails of John Wetzel.
Thank you,
Emily Brown
From: Department of Corrections
Dear Ms. Brown,
This email acknowledges receipt by the Department of Corrections (the Department) of your written request for records under the Pennsylvania Right-to-Know Law (RTKL). Your request was received by this office on June 2, 2022.
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