Mechanicsburg Area School District Surveillance Contracts

Carlton Purvis filed this request with the Mechanicsburg Area School District of Pennsylvania.
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Communications

From: Carlton Purvis

To Whom It May Concern:

Pursuant to Pennsylvania Right to Know Act, I hereby request the following records:

A full copy of all contracts, written agreements, purchase orders, and work orders between Pennsylvania's Mechanicsburg Area School District and the following companies:

Electronic Systems Integration Inc. and Comm Solutions Co.

These two contracts were approved at an August 13, 2013 board meeting for the installation of a surveillance network in the Mechanicsburg Area High School parking lot.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Carlton Purvis

From: Alan T. Vandrew, D.Ed.

Fees for your requested records will be $5.75. Please let us know if you like us to proceed.

Thank you.

Alan T. Vandrew, D.Ed.
Assistant Superintendent/CFO
Mechanicsburg Area School District
100 E. Elmwood Avenue
Mechanicsburg, PA 17055
(717) 691-4518
avandrew@mbgsd.org

From: Carlton Purvis

Mr. Vandrew,

Yes, I would like to proceed. Will you be providing these documents electronically?

Carlton Purvis

From: Vandrew, Alan

Yes, we will provide the documents electronically. We have to create pdfs from the hard copies which is why we have to invoice for the records. We will also email the invoice to you.

Thanks.

From: Carlton Purvis

Great. Sounds good. I'll keep an eye out for them.

Carlton

From: Vandrew, Alan

Attached please find the records you requested from the Mechanicsburg Area School District as well as an invoice in the amount of $5.75.

Thank you.

From: Carlton Purvis

Good morning,

Thank you for the prompt response and providing the invoice along with the docs. I'll call today to arrange the payment.

Thanks,

Carlton Purvis

From: Carlton Purvis

Mr. Vandrew,

Do you have a signed final copy of the contract with Electronic Systems Integration, Inc.? You've included the proposal, but not the contract. Was their any kind of invoice?

Thanks,

Carlton Purvis

From: Vandrew, Alan

We do not have a contract - just their proposal and then we authorized them to proceed after Board approval. There is no invoice because the work is not yet complete.

Thanks.

From: Carlton Purvis

Mr. Vandrew, is there any paper record of that authorization or was this verbal? I don't need a copy of that authorization. I'm just curious about the process.

Carlton Purvis

From: Vandrew, Alan

Our technology coordinator authorized it verbally.

Thanks.

From: Mechanicsburg Area School District

A letter stating the requester must agree to or prepay assessed or estimated fees in order for the agency to continue processing the request.

From: Carlton Purvis

Good afternoon,

Can you check to see if you have received this payment. It was sent a while ago via mail. If not, let me know and I can figure out what happened.

Thanks,

Carlton

From: Vandrew, Alan

We are not showing any outstanding invoices so looks like it was received.

Thanks.
Alan

Alan T. Vandrew, D.Ed.
Assistant Superintendent/CFO
Mechanicsburg Area School District
100 E. Elmwood Avenue
Mechanicsburg, PA 17055
(717) 691-4518
avandrew@mbgsd.org

From: Carlton Purvis

Thanks Alan!

-Carlton

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