|Submitted||Feb. 14, 2019|
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To Whom It May Concern:
Pursuant to the The Missouri Sunshine Law, I hereby request the following records:
Email messages from any ICE employee to any Christian County Sheriff’s Department employee in 2018.
You can fulfill this request by searching the primary contacts who have interacted with ICE regarding immigration detainees at the Christian County Jail. Searching for “@ice.dhs.gov” between 1/1/18 and 12/31/18 should provide all responsive documents.
I am a member of the news media and request a waiver of all search and production fees. I am writing a news article on the relationship between Christian County and ICE.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 3 business days, as the statute requires.
Thank you for your request. I am looking into gathering this information and I will contact you once it is complete.
Christian County Sheriff’s Office
Ph (417) 581.2332
Fax (417) 581.1641
Via Email: firstname.lastname@example.org<mailto:email@example.com>
RE: Sunshine Law Request
Dear Mr. Hoppock:
As the Christian County Counselor, I wanted to follow up with respect to the Sheriff Department's response to your Sunshine Law Request dated February 14, 2019. We have been in contact with our IT consultant regarding the retrieval of the email messages from any ICE employee to any Christian County Sheriff's Department employee in 2018. Our consultant states a search of our servers will take approximately one week to locate and retrieve the ICE emails. Our IT provider will charge the Sheriff's Department the sum of $200.00 to do so. After we have obtained the emails you requested, it will then be necessary to review them to determine if any contain closed records, confidential information or personal data that must be redacted before they are produced to you. We estimate this process will take approximately 5 days to complete.
Section 610.206 RSMo. provides for the payment of reasonable fees for the actual cost of research and duplication. At this point, if the Sheriff's Office, in conjunction with our IT consultant conducts a search for the records sought in your Sunshine Law Request, it is estimated the Sheriff's out of pocket costs for IT fees is $200.00 plus at least 3 hours of staff time to review the emails and copy them onto a disk. The Sheriff's Department bills out staff at the rate of $12.40 per hour. If you are willing to pay the search and copy costs which we estimate to be $237.20, please confirm in writing and we will commence the process to located, retrieve and produce digitally any open public records you have requested.
Very truly yours,
John W. Housley
Office Christian County Counselor
The information contained in this communication from the sender is confidential. It is intended solely for use by the recipient and others authorized to receive it. If you are not the recipient, you are hereby notified that any disclosure, copying, distribution or taking action in relation of the contents of this information is strictly prohibited and may be unlawful.
Yes, we will pay those fees. Thank you.
I am writing to follow up on this request which was made in February, 2019. My mailing address has changed. Please mail the responsive records to Matthew Hoppock, PO Box 3886, Shawnee, KS 66203. Thank you.
A fix is required to perfect the request.
Yes, I am willing to accept the fees quoted. Please finish processing the request. Thank you.