Purchase records and 'less lethal' use records (Oxnard Police Department)

This email is for Records Requests only. **We are experiencing a high volume of email requests. Please allow 10-15 Business days for processing.**
If this is an emergency please call 911. We do not take reports via email if you
need to report a non-emergency please call Dispatch directly at 805-385-7740.
Your request has been received. Please allow 5-10 business days for processing. If
you have questions regarding your request please call Records at 805-385-7600.
If necessary please call to verify the status of your request. Emailing a second
request may only prolong the process.
Once confirmed that documents are available, a staff person will respond with the
next steps. Valid identification and payment are required prior to sending any
requested documentation via email.
Thank You.
************************************************************************************* Este correo electrónico es solo para solicitudes a la División de Archivos. **Estamos experimentando un alto volumen de solicitudes por correo electronico. Por favor, espere 10-15 dias laborales para procesamiento.**
Si tiene una emergencia por favor de llamar al 911. No hacemos reportes de policía por correo
electrónico, si necesita hacer un reporte que no es emergencia por favor de llamar al Centro de
Despacho al 805-385-7740.
Hemos recibido su solicitud. Por favor de permitir5-10 días laborales para procesar su solicitud. Si tiene
preguntas sobre su solicitud, por favor hable a la División de Archivos al 805-385-7600.
Si es necesario, por favor llame para pedir el estado de su solicitud. Enviando una segunda solicitud, solo
prolongará el proceso.
Una vez confirmado que los documentos están disponibles, un personal de la División de Archivos le
enviara los siguientes pasos. Se requiere identificación vigente y pago antes de mandar cualquier
documento por correo electrónico.
Gracias.

Dear John Lindsay-Poland:

This email serves to acknowledge your recent Public Records Act request. We
received this request in the Office of the City Clerk on December 2, 2021.
This request has been assigned file number PR #21-388 and reads as follows:

*1. **Purchase records, invoices, procurement documents and other
documents sufficient to show any and all disbursement of public funds for
the acquisition by your agency since July 1, 2015 of any of the following:
• Firearms of .50 caliber or greater • Patrol rifles (as commonly
denominated for law enforcement use) or assault rifles (as defined in
Sections 30510 and 30515 of the California Penal Code) • Wheeled vehicles
that are built or modified to provide ballistic protection to their
occupants, such as Bearcats or armored personnel carriers. • Projectile
launch platforms, such as 40mm projectile launchers, "bean bag" or
specialty impact munition ("SIM") weapons, and "riot guns" used to disperse
chemical agents • Long-Range Acoustic Device (LRAD) *

*2. **2. Purchase records, invoices, procurement documents and other
documents sufficient to show any and all disbursement of public funds for
the acquisition by your agency since July 1, 2018 of explosives and
pyrotechnics, such as "flash bang" grenades and explosive breaching tools,
and chemical weapons such as "teargas" and "pepper balls". *

*3. **3. Records of deployment by your agency since January 1, 2020 of
projectile launch platforms, such as 40mm projectile launchers, "bean bag"
or specialty impact munition ("SIM") weapons, and "riot guns" used to
disperse chemical agents; explosives and pyrotechnics, such as "flashbang"
grenades and explosive breaching tools; and chemical weapons such as
"teargas" and "pepper balls".*

We have forwarded the request to the appropriate staff records holders for
fulfillment. We will make every effort to provide the requested records or
further determination by December 12, 2021.

Please feel free to contact me should you have any questions or concerns
before then.

***************************************

*Please note: For all Public Records Act requests - we have a Direct
Request PRA portal for your convenience. You can submit your request as a
guest or, if you submit multiple requests, you are welcome to open an
account so you can keep all your requests together and on file.*

*The portal is located at: **https://bit.ly/3vcMkFj*
<https://bit.ly/3vcMkFj>

Sincerely,

Simone
--
Simone Seydoux
Assistant City Clerk
300 W. Third St., 4th Floor
Oxnard, CA 93030
(805) 385-8200

Dear John Lindsay-Poland:

This email serves as a follow up to your recent amended Public Records Act
Request received December 2, 2021. After reviewing the request and
consulting with staff, we ascertained a proper search will necessitate an
extension of time as described under Government Code Section 6253(c); we
will need to search for, collect, and appropriately examine
a voluminous amount of separate and distinct records that are demanded in a
single request. The additional research and time will add an additional 14
days. We look forward to sending you your response on or before December
27, 2021.

Please feel free to contact me if you have any questions.

Sincerely,

Simone Seydoux

Dear Mr. Lindsay-Poland:

I'm sorry - I had the date wrong - sadly, I'm already looking at my 2022
calendar. The date should have been 12/13/21 since 12/12/21 was a Sunday.

This email serves as a follow up to your recent amended Public Records Act
Request received December 2, 2021. After reviewing the request and
consulting with staff, we ascertained a proper search will necessitate an
extension of time as described under Government Code Section 6253(c); we
will need to search for, collect, and appropriately examine
a voluminous amount of separate and distinct records that are demanded in a
single request. The additional research and time will add an additional 14
days. We look forward to sending you your response on or before December
27, 2021.

Please feel free to contact me if you have any questions.

Sincerely,

Simone Seydoux

Dear Mr. Lindsay-Poland:
We have found records responsive to your request.

It is a voluminous record request and we will have to provide responses as
separate productions. Can you help us by prioritizing your request in any
way?

Please let me know so we can set up a production schedule that is most
responsive to your priorities.

Please feel free to call me with any questions.

Kind regards,
Simone

Dear Mr. Lindsay-Poland:
Yes, we will have to rollout the information in separate productions. I
will go back to staff and let them know the order of priority is #1, #3 and
then #2 and put in a first production of records on or before 01/20/22.
Have a happy and healthy new year.

Thank you,
Simone

Dear Mr. Lindsay-Poland:

We received your recent Public Records Act request in the Office of the
City Clerk on December 2, 2021. This request was assigned the PRA file
#21-388. Please find the following records response:

*Regarding items #1 and #2, the City of Oxnard maintains a financial
database that includes Accounts Payable transactions and can be found at
the following
link:https://oxnardca.opengov.com/data/#/49460/query=0C786760ABE3E1354FFD19831876CB8F&embed=n
<https://oxnardca.opengov.com/data/#/49460/query=0C786760ABE3E1354FFD19831876CB8F&embed=n>
The
Oxnard Police Department uses five vendors to make purchases of the
equipment you inquired about: Colt Manufacturer, Phoenix Distributors,
Sionics, Adamson Police Products and, LC Action Police Supply. You can
view the individual transactions by searching the vendor’s names using the
above link. Regarding item #3, between January 1, 2020 to December 31,
2021, the less lethal tools you described were used the following number of
times based upon information that was readily available:• 12 gauge less
lethal impact munitions- 7• PepperBall- 6• 40mm impact munitions- 4•
Chemical agents- 7 *

This will close your Public Records Act file request #21-388 and conclude
the records response from the City of Oxnard.

Please feel free to contact me should you have questions.

Sincerely,

Simone

I apologize, I didn't realize you had questions. Let me forward those to
staff.

Hi Mr. Lindsay-Poland:

Sorry it took so long to get answers to your questions. I would've just
directed you to staff but it did take some tracking since there is
cross-departmental overlap with finance.

Here is the response:

*The only way to see specific items and quantity of items purchased is to
request copies of the individual invoices.*

*In response to the last question, "Account Per Mo" Does indeed refer to
"Accounting Period - Month." In addition to the 12 physical months,
year-end accruals (items, such as invoices, payments, etc. that apply to
the prior fiscal year but were received after the last month) are entered
into the system as Period 13. To maintain data integrity, new accounting
periods are created rather than reopening and editing prior periods. *

I hope this helps.

If you have other questions, please feel free to email them and we can
forward them to staff. If you have another request for records (specific
invoices, for example) please feel free to submit a PRA request. Since I'm
leaving this position next week, to be on the safe side, please submit the
request to cityclerk@oxnard.org.

Thank you so much for your patience and kind reminders.
Regards,
Simone

Thank you so much! Sorry for delays getting answers to your questions. We
have a really responsive Police Records Department but this was crossing
over with Finance and Purchasing, too (we're actually in process of
implementing a new system that will be super transparent but the transition
is slow).

Kind regards,
Simone