Procurement software and processes (Office Of The City Clerk - Oxnard)

Dear Arie Bronshtein:

This email serves to acknowledge your recent Public Records Act request. We
received this request in the Office of the City Clerk on June 11, 2020.
This request has been assigned file number PR #20-266 and reads as follows:

*"* 1. All documents signed with procurement software or software to create
and publish RFI, RFQ, RFP this agency uses or used in the past five years.
Additionally, if possible, please answer the following four questions: a.
What is the name of the procurement software you use (or the name of the
software you use to create and publish RFI, RFQ, RFP)? b. What is the
annual cost for this software? c. When did the most recent contract with
the software provider begin? d. Do you use your ERP system to manage the
process of RFI, RFQ, RFP? *" *

We have forwarded the request to the appropriate staff records holders for
fulfillment. We will make every effort to provide the requested records or
further determination by June 22, 2020.

Please feel free to contact me should you have any questions or concerns
before then.

Sincerely,

Simone
--
Simone Seydoux
Assistant City Clerk
City of Oxnard
805-385-8200

Dear Mr. Bronshtein:

The response to your Public Records Act request follows.

This will close your Public Records Act file request #20-266 and concludes
the records response from the City of Oxnard.

Please feel free to contact me should you have questions.

Sincerely,

Simone Seydoux

> We have been using Public Purchase, a third party vendor since 2017. Prior
> to this, we did not have a software system, we posted our solicitations on
> the City's website and advertised in the local paper. Public Work project
> bids post all their bids on Public Purchase and Cybercopy USA.
> Additionally, if possible, please answer the following four questions:
>
a. What is the name of the procurement software you use (or the name of the
> software you use to create and publish RFI, RFQ, RFP)? We currently use
> Public Purchase and Cybercopy USA for all Public Works project bids. b.
> What is the annual cost for this software? There is no cost to the City
> for both Public Purchase and Cybercopy USA. c. When did the most recent
> contract with the software provider begin? N/A d. Do you use your ERP
> system to manage the process of RFI, RFQ, RFP? Currently no, but we
> anticipate within the next year, implementation of a new ERP system with
> Tyler Technologies.
>
>
On Tue, Jun 16, 2020 at 11:33 AM Seydoux, Simone <simone.seydoux@oxnard.org>
wrote:

> Dear Arie Bronshtein:
>
>
>
> This email serves to acknowledge your recent Public Records Act request.
> We received this request in the Office of the City Clerk on June 11, 2020.
> This request has been assigned file number PR #20-266 and reads as follows:
>
>
>
> *"* 1. All documents signed with procurement software or software to
> create and publish RFI, RFQ, RFP this agency uses or used in the past five
> years. Additionally, if possible, please answer the following four
> questions: a. What is the name of the procurement software you use (or the
> name of the software you use to create and publish RFI, RFQ, RFP)? b. What
> is the annual cost for this software? c. When did the most recent contract
> with the software provider begin? d. Do you use your ERP system to manage
> the process of RFI, RFQ, RFP? *" *
>
>
>
> We have forwarded the request to the appropriate staff records holders for
> fulfillment. We will make every effort to provide the requested records or
> further determination by June 22, 2020.
>
>
>
> Please feel free to contact me should you have any questions or concerns
> before then.
>
>
>
> Sincerely,
>
>
>
> Simone
>
> On Thu, Jun 11, 2020 at 6:38 PM <requests@muckrock.com>
> wrote:
>
>>
>> Office Of The City Clerk - Oxnard
>> PRA Office
>> 305 W 3rd St
>> Oxnard, CA 93030
>>
>> June 11, 2020
>>
>> To Whom It May Concern:
>>
>> Pursuant to the California Public Records Act, I hereby request the
>> following records:
>>
>> 1. All documents signed with procurement software or software to create
>> and publish RFI, RFQ, RFP this agency uses or used in the past five years.
>>
>> Additionally, if possible, please answer the following four questions:
>> a. What is the name of the procurement software you use (or the name of
>> the software you use to create and publish RFI, RFQ, RFP)?
>> b. What is the annual cost for this software?
>> c. When did the most recent contract with the software provider begin?
>> d. Do you use your ERP system to manage the process of RFI, RFQ, RFP?
>>
>> If there are any fees required to fulfill this request, please let me
>> know in advance of fulfilling my request.
>>
>> Thank you,
>>
>> Arie Bronshtein
>>
>> Filed via MuckRock.com
>> E-mail (Preferred): requests@muckrock.com
>> Upload documents directly:
>> https://accounts.muckrock.com/accounts/login/?url_auth_token=AABJ857aa1tiQgnUVbmmBy6sOsU%3A1jjYdz%3AE_6KYl1j_DhrnRTpWMypHKvhdBU&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Foffice-of-the-city-clerk-oxnard-15835%252Fprocurement-software-and-processes-office-of-the-city-clerk-oxnard-95417%252F%253Femail%253Dcityclerk%252540oxnard.org
>> Is this email coming to the wrong contact? Something else wrong? Use the
>> above link to let us know.
>>
>> For mailed responses, please address (see note):
>> MuckRock News
>> DEPT MR 95417
>> 411A Highland Ave
>> Somerville, MA 02144-2516
>>
>> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
>> being sent through MuckRock by the above in order to better track, share,
>> and manage public records requests. Also note that improperly addressed
>> (i.e., with the requester's name rather than "MuckRock News" and the
>> department number) requests might be returned as undeliverable.
>>
>>
>
> --
> Simone Seydoux
> Assistant City Clerk
> City of Oxnard
> 805-385-8200
>
>
--
Simone Seydoux
Assistant City Clerk
City of Oxnard
805-385-8200