University of Oregon EAB data request

01/29/2021
Dear Mr. Feathers:
The University of Oregon, Office of Public Records has received your public records request for "Pursuant to the Oregon Public Records Law, I hereby request the following records:1) An up-to-date report from the university's Education Advisory Board (EAB) system documenting undergraduate students' predicted risk scores, broken down in aggregate by the following categories:- Race- Gender- Major- GPA Group- Race AND Gender- Race AND Major- Race AND Gender AND Major- Race AND GPA group- Race AND Gender AND GPA groupThis data is stored in the university's EAB system as part of the Student Success Collaborative tool and can easily be searched and compiled into reports, as demonstrated by the attached example document provided by the University of Houston in response to a similar public records request for data from its EAB system. Please note that I am not requesting any personally identifying information, but rather aggregate data for the aforementioned groups.2) All predictive model reports and threshold reports provided to the university by EAB as part of the Student Success Collaborative product." on 01/22/2021. The University is uncertain whether it possesses the records you have requested. However, the university will search for the records and make a response to your request as soon as practicable. The office also charges for the actual cost of making public records available. The charge includes, but is not limited to, staff costs for locating, gathering, summarizing, compiling, reviewing, tailoring or redacting the public records to respond to a request. The charge may also include the cost of time spent by an attorney in reviewing the public records, redacting material from the public records, or segregating the public records into exempt and nonexempt records.
If documents exist and can be provided, the office will send the documents electronically to avoid a copy fee of 25 cents per page.
The cost of time for each employee is calculated by multiplying the employee's hourly wage calculation (including benefits expenses) by the hours or portions thereof necessary to locate, gather, summarize, compile, tailor, review, redact, segregate, certify or attend the inspection of the public records requested.
Thank you for contacting the University with your request. Sincerely,
Office of Public Records 6207 University of Oregon |Eugene, OR 97403-6207 (541) 346-6823 | pubrec@uoregon.edu publicrecords.uoregon.edu

02/08/2021

Dear Mr. Feathers:
The University of Oregon has received your public records request for "… the following records: 1) An up-to-date report from the university's Education Advisory Board (EAB) system documenting undergraduate students' predicted risk scores, broken down in aggregate by the following categories: - Race - Gender - Major - GPA Group - Race AND Gender - Race AND Major - Race AND Gender AND Major - Race AND GPA group - Race AND Gender AND GPA group This data is stored in the university's EAB system as part of the Student Success Collaborative tool and can easily be searched and compiled into reports, as demonstrated by the attached example document provided by the University of Houston in response to a similar public records request for data from its EAB system. Please note that I am not requesting any personally identifying information, but rather aggregate data for the aforementioned groups. 2) All predictive model reports and threshold reports provided to the university by EAB as part of the Student Success Collaborative product." on 01/22/2021, attached. With this email, the office is providing you with an estimate to respond to your requests.
The office estimates the actual cost of responding to your request to be $177.36. Please note that the University does not include race/ethnicity in its dataset and as such, any reports will not include crosstabs that use these data. Also, the University is not the custodian of a "threshold report" Upon receipt of a check made payable to the University of Oregon for that amount, the office will proceed to locate, copy, and provide the records you have requested that are not exempt from disclosure. Your check may be sent to the attention of Office of Public Records, 6207 University of Oregon, Eugene, OR 97403-6207. Please note that if the cost of preparing the documents for you is less than the estimate, we will refund the difference. If the cost of preparing the records for you exceeds the estimate, however, you may be charged for the difference. Following is an outline of how costs are determined. The office will provide the documents electronically to avoid a copy fee of 25 cents per page.  The office also charges for the actual cost of making public records available.  The charge includes, but is not limited to, staff costs for locating, gathering, summarizing, compiling, reviewing, tailoring or redacting the public records to respond to a request.  The charge may also include the cost of time spent by an attorney in reviewing the public records, redacting material from the public records, or segregating the public records into exempt and nonexempt records. The cost of time for each employee is calculated by multiplying the employee's hourly wage calculation (including benefits expenses) by the hours or portions thereof necessary to locate, gather, summarize, compile, tailor, review, redact, segregate, certify or attend the inspection of the public records requested. Thank you for contacting us with your request. Sincerely,
Office of Public Records 6207 University of Oregon | Eugene, OR 97403-6207 (541) 346-6823 | pubrec@uoregon.edu publicrecords.uoregon.edu