State-level solitary confinement policies/procedures and reporting requirements (Department of Corrections)

Beryl Lipton filed this request with the Department of Corrections of Oregon.
Est. Completion None
Status
Fix Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following documents:

All policies/procedures and associated reporting requirements for facilities under this agency's jurisdiction (including juvenile, privately-operated, and those of various security level) related to the segregation of an inmate/person in custody/offender due to disciplinary, classification, medical, safety, or other reasons. Please include policies/procedures/reporting requirements for all such segregation activities, including, but not limited to, those associated with the following terms:

• solitary
• solitary confinement
• Security Housing Units
• Special Housing Units
• Intensive Management Units
• Restricted Housing Units
• Communication Management Units
• disciplinary segregation
• administrative segregation
• involuntary protective custody

The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, and is not being made for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Wilson Nickie

Good morning,

Attached you will find a letter of acknowledgment. Soon you will receive a fee estimate which will encompass the cost to locate, redact, and scan your requested documents.

The request that you have sent is very vague, this will have a huge effect on the cost to fill this public record request (PRR). If you would like to narrow your PRR, or clarify exactly what you are inquiring about, will help greatly.

Thank you,

Nickie Wilson
Public Records & Research Manager
Government Efficiencies and Communication Office
Nickie.wilson@doc.state.or.us<mailto:Nickie.wilson@doc.state.or.us>
503.945.9225

From: Wilson Nickie

Good morning,

Attached is the public records request fee estimate. Please respond with instructions as to how you would like to proceed.

Thank you,

Nickie Wilson
Public Records & Research Manager
Government Efficiencies and Communication Office
Nickie.wilson@doc.state.or.us<mailto:Nickie.wilson@doc.state.or.us>
503.945.9225

From: Beryl Lipton

Hello!

Thank you for your letter. Would you be able to provide me with the appropriate index titles to consult, so that I might not bypass any terms with which I might not be familiar? Also, could you please clarify the fee estimate's inclusion of only four DOC establishments? Does each facility have its own terms/policies/reporting requirements on the disciplinary/security use of limited communication/contact?

Thanks again for all your help.

Best,
Beryl

From: Beryl Lipton

Hello!

Thank you so much for your help. I apologize for the seeming breadth of my request. I included various terms, because the particular language used to describe such scenarios as relate to my request varies from place to place, as seems to be happening here. I appreciate your request for clarification very much. I would like the solitary confinement policies/procedures/reporting requirements, but I would also like the same for any situation in which an inmate is removed from the otherwise typical holding conditions for that particular security level. The difficulty one encounters is with the terminology and motivations for this use of separation, though I assume the Public Information Officer associated with each facility would be acquainted. If I can help direct my request or if I should clarify with any particular PIOs myself, I would be happy to do so.

Thanks again for all your help.

Best,
Beryl

From: Wilson Nickie

Good morning,
The estimate that I sent was for only 4 of our 14 institutions. Unfortunately, every institution is slightly different; each institution may vary depending on their resources. That is why I had to contact the PIO’s for each institution. I want to make sure you have as much information as possible related to your request.

Probably the easiest way for you to collect all of the information that you are looking for, would be for your request to be very specific. When you include statements such as; “associated with the following terms,” that is so broad when referring to 14 institutions. Clearly, those particular statements would pertain to several documents.

What is it specifically are you requesting? What if we narrowed the request to solitary confinement policies & procedures and reporting requirements?

I can also help provide more specific links to our website if that will help.

Let me know what your thoughts are. ☺

Nickie Wilson
Public Records & Research Manager
Government Efficiencies and Communication Office
Nickie.wilson@doc.state.or.us<mailto:Nickie.wilson@doc.state.or.us>
503.945.9225

From: Wilson Nickie

Sorry it has taken me so long to respond! Each of our institution has State-level solitary confinement policies/procedures and reporting requirements, however they will be slightly different. If you approached our institutions separately, you will probably get the best results. Is this something that you would be interested in doing? I can provide links to all of them if you would like.

Nickie Wilson
Public Records & Research Manager
Government Efficiencies and Communication Office
Nickie.wilson@doc.state.or.us<mailto:Nickie.wilson@doc.state.or.us>
503.945.9225

From: Beryl Lipton

Hello!

If you would be able to provide the links/contact information for the various facilities, I could follow up with them on my own. Do there happen to be state-level policies regarding the reporting of solitary confinement-type events? I would appreciate those, in addition to the facility-level policies I'll be asking for individually.

Thanks so much for your help!
Beryl

From: Wilson Nickie

I will provide you with all of the links, however, please notice on every page there is a “click here for facts” you will benefit from that greatly.

Coffee Creek Correctional Facility<http://www.oregon.gov/doc/OPS/PRISON/pages/cccf.aspx>
http://www.oregon.gov/doc/OPS/PRISON/pages/cccf.aspx

Columbia River Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/crci.aspx

Deer Ridge Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/Pages/drci.aspx

Eastern Oregon Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/eoci.aspx

Mill Creek Correctional Facility
http://www.oregon.gov/doc/OPS/PRISON/pages/mccf.aspx

Oregon State Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/osci.aspx

Oregon State Penitentiary
http://www.oregon.gov/doc/OPS/PRISON/pages/osp.aspx

Powder River Correctional Facility
http://www.oregon.gov/doc/OPS/PRISON/pages/prcf.aspx

Santiam Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/sci.aspx

Shutter Creek Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/scci.aspx

Snake River Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/srci.aspx

South Fork Forest Camp
http://www.oregon.gov/doc/OPS/PRISON/pages/sffc.aspx

Two Rivers Correctional Institution
http://www.oregon.gov/doc/OPS/PRISON/pages/trci.aspx

In addition I am sending you a link that you can refer to for definitions of our special housing. Let me know if this helps.
http://arcweb.sos.state.or.us/pages/rules/oars_200/oar_291/291_055.html

291-055-0010

Definitions

(1) Intensive Management: The status of a custody Level 5 inmate assigned to special security housing and programs in a designated intensive management unit or cell separate from general population housing units and cells in Department of Corrections facilities.

(2) IMU Inmate Program Committee: An institution committee that reviews an inmate’s movement among the program levels. The Assistant Superintendent of Correctional Rehabilitation will chair the committee. The committee will consist of staff from Correctional Rehabilitation, Behavioral Health Services, Security Threat Management, Religious Services, and security. Representatives from the Office of Population Management, Education section, Health Services, and Hearings may also attend.

(3) IMU Shift Supervisor: The person responsible for the daily operation of the IMU in the absence of the IMU manager.

(4) Intensive Management Unit (IMU) Manager: The officer-in-charge or designee responsible for the daily operation of the IMU.

(5) Officer-in-Charge: The person designated by the functional unit manager to supervise the facility and make operational decisions in accordance with rule or procedure during periods when the functional unit manager or officer-of-the-day are not readily available.

(6) Serious Management Concerns: Participation either individually, or in a group, in behavior which poses a significant threat to the safe and secure operation of the facility, including, but not limited to;

(a) Threatening or inflicting bodily injury on another person;

(b) Posing an immediate risk of escape;

(c) Promoting or engaging in disruptive group behavior;

(d) Promoting security threat group activities; or

(e) Being involved in any other activity that could significantly threaten the safe and secure operation of the facility, and that such behavior poses a sufficient threat that, in the judgment of the department, can only be adequately controlled in appropriate special housing.

Thanks,
Have a great day!

Nickie Wilson
Public Records & Research Manager
Government Efficiencies and Communication Office
Nickie.wilson@doc.state.or.us<mailto:Nickie.wilson@doc.state.or.us>
503.945.9225

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