Public university records request guidelines, policies, and logs (University of Oregon)
| Multi Request | Public university records request guidelines, policies, and logs |
| Submitted | Oct. 28, 2019 |
| Est. Completion | None |
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Communications
From: Adrien Salzberg
To Whom It May Concern:
Pursuant to the Oregon Public Records Law, I hereby request the following records:
Materials describing guidelines for and the processing of public records requests submitted to this agency.
Please provide:
• all policies regarding the process by which requests are received, delegated, and processed by this agency
• any and all reports or other internally-generated materials describing the public records operations of this agency
• any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points: the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
• any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies.
If you have any questions about this request, please contact us at the MuckRock office at 617-299-1832.
The requested documents will be made available to the general public, and this request is not being made for commercial purposes.
In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.
Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.
Sincerely,
Adrien Salzberg
From: University of Oregon
11/4/2019
Dear Mr. Salzberg:
The University of Oregon, Office of Public Records has received your public records request for "Pursuant to the Oregon Public Records Law, I hereby request the following records: Materials describing guidelines for and the processing of public records requests submitted to this agency. Please provide:
· all policies regarding the process by which requests are received, delegated, and processed by this agency
· any and all reports or other internally-generated materials describing the public records operations of this agency
· any available logs of public records requests received by this agency from the period from January 1, 2018 through October 31, 2019, including, if possible, the following data points:
· the date on which the request was received, the requester, the content of the request, the status of the request, the number and type of records released, any applicable tracking number, and the date on which the request was closed
· any guidelines used by this agency as part of the public records process, including any guidelines or directives regarding exemptions, the application of exemptions or restrictions, and the process by which particular record searches are conducted
If there are other agencies that are affiliated with this agency that may have their own policies (e.g. the university police department), please provide us with these agencies, so that we may contact that department directly for its public records policies." on 10/28/2019, attached.
Our office’s internal tracking log for the specified timeframe is attached along with specific exemptions by case from our FOI tracking software. Please note that our procedures have been refined over the past few years and all requested fields may not have been tracked since 1/1/2018. For policies, procedures, annual reports and our office’s public facing request log, please visit our website:
https://publicrecords.uoregon.edu/
Our office considers this to be fully responsive to your request and will now close this matter. Thank you for contacting our office with this request.
Sincerely,
[cid:4B9B6C3F-95CC-44A6-9B03-D592F3AE51E2]
Office of Public Records
6207 University of Oregon | Eugene, OR 97403-6207
(541) 346-6823 | pubrec@uoregon.edu<mailto:pubrec@uoregon.edu>
publicrecords.uoregon.edu<https://publicrecords.uoregon.edu/>
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