Oregon State Employees (2019 - 2022)

Hello Ben,

In accordance with ORS 192.342, we acknowledge receipt of your public records request dated June 7, 2022, for “Monthly electronic listings of all employees of the Oregon Executive Branch from January 1, 2019 to the present. Specifically, I am seeking electronic listings of all individuals employed within the offices of the Governor and Lieutenant Governor and all state agencies, commissions, and departments for each month from January 1, 2019 to May 31, 2022. For each month, I’m seeking a spreadsheet, database, or delimited text file(s) — not paper records or a PDF created from data — with the following fields for each employee: full legal name, unique employee identification code, title, department or agency, race, gender, full-time/part-time status, location, hire date, termination date, civil service status, and gross annual salary.” We’ve now had time to review your request in detail and have determined that we require more specific information from you before we can begin to gather any responsive documents.

The information you have requested is below:
· State Employee’s Full Name (first, middle, last, suffix)
· Unique employee identification code
· Agency/Department
· Position/Job Title
· Race
· Gender
· Full-time/Part-time status
· Location
· Hire date
· Termination date
· Civil service status
· Gross annual salary
You noted that you would like data pulled for each month, would that be for the first of each month requested? Meaning you would like data for Jan. 1, 2019, Feb. 1, 2019, March 1, 2019…etc. through May 1, 2022 or June 1, 2022? You also asked for data for the following offices: offices of the Governor and Lieutenant Governor and all state agencies, commissions, and departments. Could you be more specific about which agencies or departments for which you would like information? If you would like all enterprise data, that would include the Governor’s office and state agencies, we do not have a lieutenant governor. If you would like boards and commissions, we could include that. Also, below you note hire date and termination date, if you are looking for current employees we will only have hire dates and not termination dates. When you say civil service status, what do you mean, specifically?
We may not have complete information regarding some of the above fields. We will know more once we begin our search.
After you’ve refined your request, we will provide you with an estimated cost, which will include the cost of staff to research and locate the records, as well as the cost to copy, compile, and legally review and redact the records of any confidential material. Once you’ve paid this estimated cost, we will begin the process of searching for and compiling the records to provide you with any non-exempt, responsive documents.
Attached please find our public records policy, which further describes our costs and process (https://www.oregon.gov/das/Policies/107-001-030.pdf).
Thank you,
[cid:image001.png@01D87B44.34123270]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

This is an update to let you know that we are continuing to review the request and will be in touch if we have more questions.

Best,

[cid:image001.png@01D88657.6CDFC270]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

We are still reviewing this request, I will reach out when I have more information or questions.

Best,

[cid:image001.png@01D892E4.4F20D460]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hello Ben,

Could you tell me if for “Unique employee identification code” you would be okay with us creating a unique code for each employee just for this request or do you need their actual employee number? Our preference would be to create one.

This type of request requires me to inform all of our enterprise employees and they like to know the purpose of the request. It is not required for you to share your purpose, but do you have one I may be able to provide when I notify them?

Thanks for your patience, as this request is taking longer than usual.

[cid:image001.png@01D89C5E.E2B19F60]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hello Ben,

I should be able to send you the records on Friday. I apologize this one has taken a while.

Best,

[cid:image001.png@01D8AB33.3A177FD0]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

Please find attached records responsive to your request dated June 7, 2022. Please let me know if you have any questions, otherwise I will close this request.

Best,

[cid:image001.png@01D8AB33.5D9446F0]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

You’re welcome, Ben.

[cid:image001.png@01D8B2DE.78D18330]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

Just wanted to clarify your request, you would like to have the union representation added to the spreadsheet we previously provided for you back in August?

Thanks,

[cid:image001.png@01D90651.263363C0]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

We’re checking to see if that is possible and will be in touch.

Best,

[cid:image001.png@01D90667.9A1EACC0]
Andrea Chiapella
Communications Director
Department of Administrative Services<https://www.oregon.gov/das/>
971-345-1333
Pronouns: she, her, hers

Hi Ben,

I'm very sorry for the delay! Attached is the responsive records. In addition, January 1, 2019 Workday became the system of record for the state. At the end of the report are records that do not have their REPR reported due to off season seasonals who hadn't returned from a previous season. While they separated service prior to January 2019, it is due to our separation of HR Systems of Record and we could not term them prior to that date.

I will now close this request; however, please let me know if you have additional questions. Thank you!

[cid:image001.png@01D92F0B.039C2210]
Bryanna Duke
Public Records Manager
Department of Administrative Services<https://www.oregon.gov/das/>
971-718-4149
Pronouns: she, her, hers