Inmate debt and fees policies/reports (State-level) (Department of Corrections)

Beryl Lipton filed this request with the Department of Corrections of Oregon.
Est. Completion None
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Payment Required

Communications

From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following documents:

The following materials regarding the assessment, collection, and balances of inmate fees and debt:

• All policies and procedures regarding the goods, services, or any other expenses for which inmates are or may become liable. Please include all policies on the garnishment/disbursement of funds from inmate accounts and wages (such as those related to mandatory saving, mandatory deductions, coverage of care, personal necessities, etc.), as well as all relevant reporting requirements. Please include all relevant data as regards to medical payments, room and board costs, meal fees, stamps and postage, hygienic materials, and any other expenses for which inmates are or may become liable, etc.

• All reports, databases, spreadsheets, or equivalent materials regarding current debts/restitution paid to or owed to this department or any facility/agency under its jurisdiction. Please include all available segregable information (excluding individual personally-identifying elements, as necessary and appropriate), including but not limited to the reason for the debt/fee, the amount of the debt, the facility at which the debt was incurred, whether the debt is held by an inmate in custody or released, any available individual data regarding record of prior release, etc.

If further clarification is necessary, a phone call will happily be arranged.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

From: Basinger Nickie

Good afternoon,

You will need to email your request to Bob Culp; he oversees all inmate funds and also inmate debt and fees policies/reports. He will be able to assist you with this request. Bob.A.Culp@doc.state.or.us

Thank you,

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: Beryl Lipton

Hi Nickie,

Thanks so much for the direction.

Have a lovely week,
Beryl

From: MuckRock

Hello Mr. Culp,

I've been directed to send this public records request to you. Please let me know if you need any clarification.

Thanks so much,
Beryl

From: Basinger Nickie

Sure,

I have a question since you have such a wide scale of public record requests. Do you have a website or anything I can look at? Do you usually send all of your requests to all states? What percentage do you get answered? Figured I email you enough, I should get to know you a little better. Plus, it would help me with the scope of helping you figure out what questions you need answered… ☺

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: Culp Bob A

Good day,

My name is Bob Culp I am the Trust/Business Services manager for the Oregon Department of Corrections (ODOC). I have attached ODOC Public Records Requests (PRR) Form worksheet. Please complete the worksheet and return it to me, I will then be able to provide you an estimate cost for fulfillment.

Bob Culp
Trust/Business Services Manager
Oregon Department of Corrections
Bob.A.Culp@DOC.State.OR.US

From: MuckRock

Hi Nickie,

Thanks so much for asking! I do send out a lot of requests, so I appreciate you taking the time to learn more about why. I'm a reporter at MuckRock (you can find our website at www.muckrock.com). We're an ad-free news organization that helps other people file records requests, in addition to requesting and writing about our own documents. Very often I will send the same request to many agencies, and depending on the request, will usually get a response from most of them, though in varying degrees of helpfulness. I hope to begin including just that data (what percentage of agencies respond to the same request) in the near future, and I'll let you know when I do.

Thanks again for asking! I hope the rest of the afternoon goes swimmingly.

Talk soon,
Beryl

From: MuckRock

Hello Mr. Culp,

I've attached the form you've requested. Let me know if there's anything else. Thanks so much.

Best,
Beryl

_________

To Whom It May Concern:

Pursuant to the Oregon Public Records Law, I hereby request the following documents:

The following materials regarding the assessment, collection, and balances of inmate fees and debt:

• All policies and procedures regarding the goods, services, or any other expenses for which inmates are or may become liable. Please include all policies on the garnishment/disbursement of funds from inmate accounts and wages (such as those related to mandatory saving, mandatory deductions, coverage of care, personal necessities, etc.), as well as all relevant reporting requirements. Please include all relevant data as regards to medical payments, room and board costs, meal fees, stamps and postage, hygienic materials, and any other expenses for which inmates are or may become liable, etc.

• All reports, databases, spreadsheets, or equivalent materials regarding current debts/restitution paid to or owed to this department or any facility/agency under its jurisdiction. Please include all available segregable information (excluding individual personally-identifying elements, as necessary and appropriate), including but not limited to the reason for the debt/fee, the amount of the debt, the facility at which the debt was incurred, whether the debt is held by an inmate in custody or released, any available individual data regarding record of prior release, etc.

If further clarification is necessary, a phone call will happily be arranged.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Beryl Lipton

From: Culp Bob A

I am needing some verification on your request in order to accurately give you an estimated cost. Please see comment below.

Bob Culp
Trust/Business Services
Oregon Department of Corrections
(503) 378-5872

From: Basinger Nickie

Beryl,

Thanks for sharing; I visited your website, you quite the amount of information on there! I made sure Bob Culp saw the attachment you sent in the second email.

Thanks for the response, and let me know if there is ever anything I can help with.

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: Basinger Nickie

Looks great, and typically with this company they survey all 50 states, therefore unless the information has little or no fees associated with it, you won’t hear back. I know Doug Young has had an ongoing PRR with them as well for quite some time.

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: MuckRock

Hi Nickie!

I'm so happy you were able to check out the site! Thanks so much for your help. I'll be in touch!

Hope the weekend is wonderful,
Beryl

From: Basinger Nickie

Sounds good! ☺

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: Basinger Nickie

Good morning,

You need to contact Bob Culp in out inmate trust department. Bob.A.Culp@doc.state.or.us<mailto:Bob.A.Culp@doc.state.or.us> He has all the answers to your questions. I will forward your email as well.

Thanks Beryl,

Nickie Basinger
Communications Coordinator
Office of Communications
Nickie.Basinger@doc.state.or.us<mailto:Nickie.Basinger@doc.state.or.us>

From: Culp Bob A

Good afternoon,

I have been asked to resend this and I am still needing the timeframe of the information you are requesting.

Bob

From: MuckRock

Hello Mr. Culp,

Thanks so much for your message. I'm interested in all current policies and statistics/reports from January 1, 2015 through today. If you have any other questions, please let me know!

Have a wonderful evening,
Beryl

From: Culp Bob A

Good morning Beryl,

Attached is the fee for suppling the Public Records you have requested and once Department of Corrections receives payment the records will be emailed to you.
Thanks,

Bob Culp
Trust/Business Manager
Oregon department of Corrections
(503) 378-5872

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