Orange County Sheriff's Office PredPol Documents

Algorithmic Transparency filed this request with the Orange County Sheriff's Office of Orange County, FL.
Est. Completion None
Status
Awaiting Response

Communications

From: Michael Morisy

To Whom It May Concern:

Pursuant to Florida's Sunshine Law (Fla. Stat. secs. 119.01 to 119.15 (1995)), I hereby request the following records:

This request is concerning the the software and algorithm used in the PredPol Predictive Policing Software. For reference and help retrieving responsive documents, this program was publicly discussed in the following news article and press release:

http://www.clickorlando.com/web/wkmg/news/software-predicts-violent-crime

I am requesting the following records related to the above program:

* Any software and algorithms developed for the implementation of the program. I'm particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, I would like any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.

* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.

* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.

* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” I mean any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.

* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, we ask that you exempt only that information which is specifically exempted from law, and provide the other material.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.

Sincerely,

Michael Morisy

From:

Michael Morisy,

We are in receipt of this email and request, by way of this reply I am forwarding your request to our Records Custodian, who will commence the process of obtaining what responsive records there are. There may be costs associated with the request and the Records team will make appropriate notification, as the case may be.

Thank you,
[Description: Description: cid:image001.gif@01CD7974.F0B9AD40]
Captain Angelo L. Nieves
Orange County Sheriff's Office
Office of Media Relations
Ofc. 407-254-7350
www.ocso.com<http://www.ocso.com/>
Angelo.Nieves@ocfl.net<mailto:Angelo.Nieves@ocfl.net>
follow us on:
[Description: Description: Find Us on Facebook]<http://www.facebook.com/pages/Orange-County-Sheriffs-Office-Florida/213032485442415>[Description: Description: Follow Us on Twitter]<http://twitter.com/orangecosheriff>[Description: Description: Watch Us on YouTube]<http://www.youtube.com/user/OrangeCoSheriffFL>

From:

Good morning,

This request is being processed. I will forward records as soon as I have them.

Thank you.

Jennifer Albrecht
Records Custodian
Orange County Sheriff’s Office
407-254-7049

From: Michael Morisy

Dear Ms. Albrecht:

This is in connection with our 11.15.16 Sunshine Law request. Thank you for your reply and the work you've done so far. We know that our request is pretty broad and perhaps we can helpfully narrow it. What we're really most interested in are any:
- contracts, proposals, RFPs, and letters of intent (not price information);
- training data;
- validity studies;
- correspondence, including emails and other correspondence (a) between the agency and vendor concerning development and implementation of the software and related processes, (b) within the agency concerning the efficacy, reliability, and accuracy of the software and related processes, and c) any other concerns related to the use of the software and related processes; and
- sample output.

All of the above relates to the PredPol Predictive Policing Software described in the second paragraph of our request and is to assist us in understanding the government policies concerning, and implementation of, this kind of policing. We will look forward to hearing from you.

Happy Holidays,
Ellen Goodman (working with Michael Morisy)

From:

Good morning,

We are working on trying to gather requested records, my Major is wondering if we could call you to discuss this so that he can give you some information and to make sure we provide you with the most complete responsive records. It would be a conference call between myself, Major Stonebreaker and you (or your party). Is this agreeable to you?

Jennifer Albrecht
Records Custodian
Orange County Sheriff’s Office
407-254-7049

From: Michael Morisy

Dear Ms. Albrecht:

Thank you for your reply of two weeks ago to our open records request of 11/15/2016 seeking documents concerning the Orange County Sheriff's Office use of PredPol predictive policing software. I am working with Michael Morisy, and would be happy to speak with you and Major Stonebreaker. I will call you tomorrow to discuss the matter, or to schedule a further call.

Yours sincerely,
Robert Brauneis

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