Coronavirus/COVID-19/SARS-CoV-2 Response (Orange County)

Anonymous Person filed this request with the Department of Public Health of Orange County, CA.
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Completed

Communications

From: Anonymous Person

To your agency,

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

Below are new public records requests directed to your agency. Rolling records responses are requested if you are unable to immediately produce records.
Exact copies of every responsive record are requested (Gov Code 6253(b)). Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

1. All communications with CDC or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Nov 14, 2019 to present. For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient. Start with the most recent and work backwards.

2. All communications to or from the California DPH or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Nov 14, 2019 to present. For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient.

This information is of the highest public interest.
You may exclude press releases or similar material already published to the general public. If you believe this query would take more than say a week to produce, please provide suggestions to narrow the query to match my purpose, which is: to determine the scope and quality of Federal, state, and local government response to COVID-19/SARS-CoV-2, most importantly including decisions to test or not to test PUIs or other suspect cases.

Do not destroy or discard any responsive records - we will appeal all withholdings or redactions for reasons other than patient privacy.

Thank you for your anticipated cooperation in this matter.

Sincerely,
Anonymous

From: Anonymous Person

To your agency,

[This is a second new public records request with a different date range for searching to include the most recent cases. You cannot delay the 10 day deadline for Feb 28 requests 1 and 2 for this new request.]

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

Below are new public records requests directed to your agency. Rolling records responses are requested if you are unable to immediately produce records.
Exact copies of every responsive record are requested (Gov Code 6253(b)). Provide only copies of records not requiring fees and in-person inspection of all other records (GC 6253).

3. All communications with CDC or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Feb 28, 2019 to present (inclusive). For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient. Start with the most recent and work backwards.

4. All communications to or from the California DPH or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Feb 28, 2019 to present (inclusive). For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient.

This information is of the highest public interest.
You may exclude press releases or similar material already published to the general public. If you believe this query would take more than say a week to produce, please provide suggestions to narrow the query to match my purpose, which is: to determine the scope and quality of Federal, state, and local government response to COVID-19/SARS-CoV-2, most importantly including decisions to test or not to test PUIs or other suspect cases.

Do not destroy or discard any responsive records - we will appeal all withholdings or redactions for reasons other than patient privacy.

Thank you for your anticipated cooperation in this matter.

Sincerely,
Anonymous

From: Department of Public Health

This is in response to your California Public Records Act request, which the Orange County Health Care Agency received on 2/28/2020. The request seeks the following records:

1. All communications with CDC or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Nov 14, 2019 to present. For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient. Start with the most recent and work backwards.

2. All communications to or from the California DPH or its employees (email, text, or chat) with any of the following insensitive keywords: "coronavirus" "wuhan" "SARS" "COVID" "COVID19" "COVID-19" "SARS-CoV-2" "2019-nCOV" "nCOV" "severe acute respiratory syndrome" "viral pneumonia" "pneumonia of unknown origin" "novel pneumonia" from Nov 14, 2019 to present. For solely this request, any format showing all participants (TO, FROM, CC; and BCC for items sent by govt employees) and preserving the body, attachments and images is sufficient.

From: Department of Public Health

The Health Care Agency's Information Technology unit conducted two searches in order to process your request. The first search utilizes the keywords and timeframe provided in your request. Since IT is unable to conduct a group search on over 2,000 individual email accounts, a search was conducted on accounts of 14 staff who are most likely to have responsive records. This search resulted in over 20,000 emails. A second search was conducted using keywords of "coronavirus" AND "testing criteria" to locate records that are responsive to the decisions and testing criteria for PUIs and other suspect cases. This search resulted in 18 emails. My recommendation is to use the 2nd search as it directly relates to emails related to decisions and testing criteria. Let me know your thoughts. Thank you.

[cid:image002.png@01D5FD3B.EEF77430]<http://ochealthinfo.com/>David Kim, Custodian of Records Program Manager
200 W. Santa Ana Blvd., Suite 180, Santa Ana, CA 92701
Phone: (714) 834-3536
Fax: (714) 835-9312
Website<http://www.ochealthinfo.com/about/admin/programs/records> | Facebook<http://www.facebook.com/ochealthinfo> | Twitter<http://twitter.com/ochealth>

The information contained in this transmission, including attachments, may contain privileged, confidential, or protected health information (PHI) subject to federal or state privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA) of 1996, as amended. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please contact us immediately at (714) 834-3536 and permanently delete this transmission and any attachments from your system.

From: Department of Public Health

As mentioned below, multiple searches of records were performed to best identify records that are responsive to your request. Please contact me so we can further discuss the PRA request. Thank you.

[cid:image003.png@01D60281.1A6D3650]<http://ochealthinfo.com/>David Kim, Custodian of Records Program Manager
200 W. Santa Ana Blvd., Suite 180, Santa Ana, CA 92701
Phone: (714) 834-3536
Fax: (714) 835-9312
Website<http://www.ochealthinfo.com/about/admin/programs/records> | Facebook<http://www.facebook.com/ochealthinfo> | Twitter<http://twitter.com/ochealth>

The information contained in this transmission, including attachments, may contain privileged, confidential, or protected health information (PHI) subject to federal or state privacy laws, including the Health Insurance Portability and Accountability Act (HIPAA) of 1996, as amended. It is intended only for the use of the person(s) named above. If you are not the intended recipient, you are hereby notified that any review, dissemination, distribution, or duplication of this communication is strictly prohibited. If you are not the intended recipient, please contact us immediately at (714) 834-3536 and permanently delete this transmission and any attachments from your system.

From: Anonymous Person

Please provide the 18 emails for now, with to/from/cc/bcc headers and all attachments. You must include bcc addresses if the email was sent by an agency employee.

NOTE: THE EMAIL ADDRESS SENDING THIS REQUEST IS A PUBLICLY-VIEWABLE MAILBOX. Please be certain you have properly redacted all of your responses. Once you send them to us, there is no going back. All of your responses (including all responsive records) may be instantly and automatically available to the public online via the MuckRock.com FOIA service used to issue this request (though the requester is an anonymous user, not a representative of MuckRock). Nothing herein is legal, IT, or professional advice of any kind. The author disclaims all warranties, express or implied, including but not limited to all warranties of merchantability or fitness. In no event shall the author be liable for any special, direct, indirect, consequential, or any other damages whatsoever. The digital signature, if any, in this email is not an indication of a binding agreement or offer; it merely authenticates the sender. Please do not include any confidential information, as I intend that these communications with the government all be disclosable public records.

From: Department of Public Health

A copy of documents responsive to the request.

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