January 2017 Email Metadata (Information Technology, Nebraska)

Matt Chapman - Free Our Info, NFP filed this request with the Omaha City Clerk of Omaha, NE.
Est. Completion None
Status
Fix Required

Communications

From: Matt Chapman - Free Our Info, NFP


To Whom It May Concern:

Pursuant to the Nebraska Public Records Act, I hereby request the following records:

For all accounts managed by your department, please provide me the following information for all emails sent during January, 2017:

1. From address
2. To address
3. bcc addresses
4. cc addresses
5. Time
6. Date

Please note that I am not requesting the contents of each email.

I am more than happy to provide documentation or tips for extracting this information from your mail server if needed. Documentation that I have available include methods using excel, powershell, msaccess, Office 365 eDiscovery tools, and the direct extraction from an exchange database using forensic analysis tools.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 4 business days, as the statute requires.

Sincerely,

Matt Chapman

From: Omaha City Clerk

I am in the process of trying to respond to your request. Understanding
the scope will let us know if wee need a deposit before responding.

Is it your intent that the request be limited to the City Clerk's Office?
Also, we have Google email and our IT folks don't think any of the tools
that you mentioned will apply. If you think that there is something that
will work, please let us know.

*Bernard J. in den BoschDeputy City AttorneyCity of Omaha - Law
Department1819 Farnam Street, Suite 804Omaha, NE 68183Telephone: (402)
444-5022Facsimile: (402) 444-5125*
*E-Mail: *bernard.bosch@cityofomaha.org

The information contained in this email contains confidential information
from the Omaha City Attorney’s Office that is intended solely for the
recipient set forth above. Any redistribution, copying or other
dissemination of the contents of this transmission is prohibited. Please be
advised that the contents of this email may be intercepted or diverted
through transmission over the internet and therefore the security of this
email cannot be guaranteed by the sender.

---------- Forwarded message ----------
From: Elizabeth Butler (CClk) <elizabeth.butler@cityofomaha.org>
Date: Fri, Jul 13, 2018 at 10:10 AM
Subject: Fwd: Nebraska Public Records Act Request: January 2017 Email
Metadata (Information Technology, Nebraska)
To: "Bernard in den Bosch (Law)" <Bernard.Bosch@cityofomaha.org>

Seriously! Is there an easy way for you to pull it or do each of my staff
members have to pull emails? If so, I would like to charge for staff time
past the 4 hours.

Elizabeth Butler, CMC, MPA
City Clerk
City of Omaha
1819 Farnam Street
<https://maps.google.com/?q=1819+Farnam+Street&entry=gmail&source=g>, Suite
LC1
Omaha, Nebraska 68183
(402) 444-5557
(402) 444-5263 - Fax
elizabeth.butler@cityofomaha.org

---------- Forwarded message ----------
From: Talia Smith (City Clerk) <talia.smith@cityofomaha.org>
Date: Fri, Jul 13, 2018 at 9:54 AM
Subject: Fwd: Nebraska Public Records Act Request: January 2017 Email
Metadata (Information Technology, Nebraska)
To: "Elizabeth Butler (CClk)" <elizabeth.butler@cityofomaha.org>

On Friday, July 13, 2018 at 9:46:25 AM UTC-5, 57482-83494830@requests.muckro
ck.com wrote:
>
>
> Omaha City Clerk
> Nebraska Public Records Act Office
> Suite LC-1
> 1
> <https://maps.google.com/?q=1+1819+Farnam+Street+Omaha,+NE+68183&entry=gmail&source=g>819
> Farnam Street
> <https://maps.google.com/?q=819+Farnam+Street+Omaha,+NE+68183&entry=gmail&source=g>
> Omaha, NE 68183
> <https://maps.google.com/?q=1+1819+Farnam+Street+Omaha,+NE+68183&entry=gmail&source=g>
>
> July 13, 2018
>
> To Whom It May Concern:
>
> Pursuant to the Nebraska Public Records Act, I hereby request the
> following records:
>
> For all accounts managed by your department, please provide me the
> following information for all emails sent during January, 2017:
>
> 1. From address
> 2. To address
> 3. bcc addresses
> 4. cc addresses
> 5. Time
> 6. Date
>
> Please note that I am not requesting the contents of each email.
>
> I am more than happy to provide documentation or tips for extracting this
> information from your mail server if needed. Documentation that I have
> available include methods using excel, powershell, msaccess, Office 365
> eDiscovery tools, and the direct extraction from an exchange database using
> forensic analysis tools.
>
> The requested documents will be made available to the general public, and
> this request is not being made for commercial purposes.
>
> In the event that there are fees, I would be grateful if you would inform
> me of the total charges in advance of fulfilling my request. I would prefer
> the request filled electronically, by e-mail attachment if available or
> CD-ROM if not.
>
> Thank you in advance for your anticipated cooperation in this matter. I
> look forward to receiving your response to this request within 4 business
> days, as the statute requires.
>
> Sincerely,
>
> Matt Chapman
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
> Upload documents directly: https://www.muckrock.com/accou
> nts/agency_login/omaha-city-clerk-9500/january-2017-email-me
> tadata-information-technology-nebraska-57482/?uuid-login=83e
> b0ffb-356b-4842-a59e-0fb90e69e7e5&email=cityclerk%40cityofom
> aha.org#agency-reply
> Is this email coming to the wrong contact? Something else wrong? Use the
> above link to let us know.
>
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 57482
> 411A Highland Ave
> <https://maps.google.com/?q=411A+Highland+Ave+Somerville,+MA+02144&entry=gmail&source=g>
> Somerville, MA 02144
> <https://maps.google.com/?q=411A+Highland+Ave+Somerville,+MA+02144&entry=gmail&source=g>
> -2516
>
> PLEASE NOTE: This request is not filed by a MuckRock staff member, but is
> being sent through MuckRock by the above in order to better track, share,
> and manage public records requests. Also note that improperly addressed
> (i.e., with the requester's name rather than "MuckRock News" and the
> department number) requests might be returned as undeliverable.
>
>

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