Police staff roster (May 2021) (Olympia Police Department)

Phil Mocek filed this request with the Olympia Police Department of Olympia, WA.
Tracking #

W025572-052721

Multi Request Police staff roster (May 2021)
Status
Completed

Communications

From: Phil Mocek

To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Staff roster including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

From: Olympia Police Department

Dear Phil Mocek:
Thank you for your interest in the City of Olympia. This is an automated response to inform you that your request has been received and is being processed in accordance with the Public Records Act, Chapter 42.56 RCW. Your request was received in this office on May 27, 2021 and assigned the reference number W025572-052721 for tracking purposes.

Records Requested:
To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Staff roster including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/

Please note that RCW 42.56.120 provides that the City may charge fees as authorized by law for responsive public records documents.

You can monitor the progress of your request at the link below. We will provide you with an additional response within 5 business days of our receipt of your request pursuant to RCW 42.56.520.

Thank you for using the City of Olympia Public Records Center.

-City of Olympia

From: Olympia Police Department

--- Please respond above this line ---

June 03, 2021
RE: W025572-052721
Dear Phil Mocek:
The City of Olympia has received your public records request dated May 27, 2021, in which you requested the following records: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Staff roster including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
We have begun the process of searching for records responsive to your request. We anticipate that an installment of records (if any) will be available on or before June 30, 2021.
If you have any questions you may contact me at 360.753.8096.
Sincerely,
Amy Iverson
Olympia Police Department
For additional information, please refer to the City of Olympia’s Public Disclosure Policy at http://www.olympiawa.gov/city-government/public-records-requests.aspx

From: Olympia Police Department

--- Please respond above this line ---

June 07, 2021
RE: W025572-052721
Dear Phil Mocek:
The City of Olympia has received your public records request dated May 27, 2021, in which you requested the following records: To Whom It May Concern:

Pursuant to the Washington Public Records Act, I hereby request the following records:

Staff roster including but not limited to first and last names, job titles, areas of assignment, and badge, serial, and other identifying numbers. In order of preference, I would prefer that this data be provided as: OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. I specifically request that you not create a new record for me by rendering to PDF or by printing your electronic record then scanning it to make a series of images of the printed data.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 5 business days, as the statute requires.

Sincerely,

Phil Mocek

Upload documents directly: https://https://www.muckrock.comhttps://www.muckrock.com/
The records you have requested are now available for download via your account on our Public Records Portal.
We have made no redactions nor withheld any records responsive to this request.
This is the final and definitive response to your records request; your request is now closed. Please let us know if you believe we have misunderstood your records request or have omitted records that you believe your request covered.
If you have any questions you may contact me at 360.753.8096.
Sincerely,
Amy Iverson
Olympia Police Department

From: Phil Mocek

Dear Ms. Iversion:

Thank you for your assistance.

Cordially,
Phil Mocek

From: Phil Mocek

Dear Ms. Iverson:

Upon closer examination, I find that you did not provide this tabular data in any of the formats I requested, which were OpenDocument spreadsheet, plain text with comma-separated-values (i.e., a "CSV" file), Excel spreadsheet, or the native electronic format of the software from which this information is retrieved in fulfillment of my request. You instead did what I explicitly requested that you not do, which was to create a new record for me by rendering to PDF.

A PDF is an output format, intended for printing or for review by humans. It is not suitable for searching by machine or by combining into other tabular formats. Imagine if every spreadsheet you needed to work with was instead rendered to PDF. You could not review it in standard spreadsheet software, import it into a database, or perform any of a variety of other data searching and manipulation tasks on it. Thus, you have performed more work than was necessary, and the result is less useful to the public.

I ask, again, that you provide the record in one of the formats I requested. As a reminder, I would find it acceptable for you to provide it in its native electronic format, so although I would prefer that you export it to a standard format like OpenDocument or CSV, no processing on your part is required, if such export is not feasible.

Cordially,
Phil Mocek

From: Olympia Police Department

--- Please respond above this line ---

June 17, 2021
RE: W025572-052721
Dear Phil Mocek:
I converted the PDF into a Excel spreadsheet.
If you have any questions you may contact me at 360.753.8096.
Sincerely,
Amy Iverson
Olympia Police Department

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