Procedures re: reporting inmate injury/death at public and privately-run correctional facilities (Ohio Department of Corrections and Rehabilitation, Office of the Chief Inspector)

Beryl Lipton filed this request with the Ohio Department of Corrections and Rehabilitation, Office of the Chief Inspector of Ohio.


From: Beryl Lipton

To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

All procedures and associated forms (blank) relevant to the reporting of inmate injuries and death at both public and privately-run correctional facilities, should differences apply.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I would request your response within ten (10) business days.


Beryl Lipton

From: Smith, JoEllen

After consulting with DRC's Office of Legal Services, I will need you to be more specific in your request.

A requester must identify the records he or she is seeking "with reasonable clarity," so that the public office can identify responsive records based on the manner in which it ordinarily maintains and accesses the public records it keeps. State ex rel. Glasgow v. Jones, 119 Ohio St.3d 391, 2008-Ohio-4788, ¶ 17 (quoting State ex rel. Morgan v. New Lexington, 112 Ohio St.3d 33, 2006-Ohio-6365, ¶ 29); State ex rel. Consumer News Serv., Inc. v. Worthington City Bd. of Educ., 97 Ohio St.3d 58, 2002-Ohio-5311, ¶ 42; State ex rel. Dehler v. Spatny, 127 Ohio St.3d 312, 2010-Ohio-5711; State ex rel. Morgan v. Strickland, 121 Ohio St.3d 600, 2009-Ohio-1901; State ex rel. Zauderer v. Joseph, 62 Ohio App.3d 752 (10th Dist. 1989).

Thank you.
JoEllen Smith

From: Beryl Lipton

Hello Ms. Smith,

Thank you for asking for clarification. I would like blank versions of all forms that need to be submitted to the Department of Corrections when an inmate in custody dies or is injured, and I would like any policies/procedures that instruct the facility to disclose that information.

Please let me know if I can explain further.



To Whom It May Concern:

I wanted to follow up on the following Freedom of Information request, copied below, and originally submitted on Feb. 10, 2015. Please let me know when I can expect to receive a response, or if further clarification is needed.

Thank you for your help.

From: Smith, JoEllen

Please see the attached records responsive to your request.
Thank you.