Palantir documents, Cincinnati (University of Cincinnati)

Good morning,

This email is to acknowledge your request of March 15, 2019, for the following records related to Palantir's software:

* Any software and algorithms developed for the implementation of the program. You are particularly interested in any algorithms that have a public policy outcome, such as providing guidance on a policy or an assessment of an individual. More generally, any software that was developed by or with, given to, used by, purchased or licensed to this agency for implementation of the above referenced program. This would include original source code, any compiled binaries (also known as executables), spreadsheets, program scripts, and other digital materials used to calculate any data in the above program. It would also include the input training data for machine learning algorithms. Collectively, these responsive materials will be referred to as "the software" in the following paragraphs.
* All instructional materials, presentations and presentation materials (including recorded video and audio, PowerPoint files, prepared remarks, and slides formats), and other guidance on the use of "the software." This includes any notes taking during meetings that discussed the use of the software, any explanations (whether internally or externally generated) of how the software works, and any other document that has been used to help explain the use of "the software" to any party, including internal documentation, public relations materials, and executive summaries. This also includes any description of input and output data fields that will aid in understanding the type of information that is submitted to the software, and that is produced by the software.
* A copy of any privacy impact assessments, use policies, standard operating procedures, data retention policies, legal opinions, warranties, non-disclosure agreements, contracts, liability waivers, insurance agreements, Requests for Proposals, Responses to Requests for Proposal, Memorandums of Understanding, Letters of Interest, usage policies, or informal agreements that reference "the software" or otherwise guide it use or the relationship between this agency and the provider or developer of the software.
* A copy of any funding opportunity announcements, grant applications and grantor status/progress reports, reports to legislative bodies, annual reports that mention the use of the Software, as well as audit records, including but not limited to security audits of the software, misuse reports, and reports to oversight bodies.
* A copy of any validation studies conducted with respect to the program or with respect to any software or algorithms used in connection with the program, and a copy of any records pertaining to inquiries for the need of validation studies, or discussion of potential or actual validation studies. By “validation study,” this is any study designed to assess how accurate the program is in predicting what it is supposed to predict, or to assess whether the program may err in the direction of either under- or overestimating likelihoods or predicted outcomes, or may produce any results that are biased or unexpected in any way.
* For the aspects of the software that require an input, for example, to compute a value, we request a copy of the five most recent sets of data that were used for input, as well as the five most recent outputs of the software, in whatever their native format is. If these inputs or outputs include exempt information, you ask that we exempt only that information which is specifically exempted from law, and provide the other material.

We will determine the existence and/or availability of the records you seek and provide an appropriate response. We may need to obtain clarification from you. The Ohio Public Records Act requires that a public office respond to a public records request within a “reasonable amount of time.” This time requirement must be judged within the context of the circumstances in each individual case. State ex rel. Wadd v. City of Cincinnati, 81 Ohio St. 3d 50, 53, 689 N.E.2d 25 (1998). Further, this standard incorporates an opportunity for legal review. State ex rel. Taxpayers Coalition v. City Lakewood, 86 Ohio St. 3d 385, 715 N.E.2d 179 (1999).

I will notify you if there will be any charges associated with photocopying (if applicable).

If you have questions, please feel free to contact our office directly.

Most sincerely,

B. Jean Gabbard,

Sr. LA / PL – Public Records

Office of General Counsel

University of Cincinnati

Tel : (513) 556-4526

The foregoing message may contain attorney-client information. You should not copy, forward or otherwise distribute this email without the permission of the sender. If you are not the intended recipient, you should delete this message without retaining a copy and inform the sender of your action. Your cooperation will be appreciated.

Ms. Haskins:

Good morning,

Our office is in receipt of your follow-up regarding the records request, submitted on March 14, 2019, related to Palantir's software.

Zoraida Vale sent a final response to Ms. Haskins on March 18, 2019. A copy of her communication is attached for your ease in reference.

If you have any additional questions, please contact our office.

Most sincerely,

B. Jean Gabbard
Senior Paralegal – Public Records

Office of General Counsel
University of Cincinnati
P.O. Box 210661
Cincinnati, OH 45221-0661
Tel : (513) 556-4526
Fax : (513) 558-4498

Campus Location: 368 University Hall
The foregoing message may contain attorney-client information. You should not copy, forward or otherwise distribute this email without the permission of the sender. If you are not the intended recipient, you should delete this message without retaining a copy and inform the sender of your action. Your cooperation will be appreciated.