Facial Recognition - OHLEG (OH)

Freddy Martinez filed this request with the Ohio Law Enforcement Gateway of Ohio.
Submitted July 2, 2019
Status
Completed
Tags

Communications

From: Freddy Martinez

Subject: Ohio Open Records Law Request: Facial Recognition - OHLEG (OH)

Email


To Whom It May Concern:

Pursuant to the Ohio Open Records Law, I hereby request the following records:

Records and materials related to the solicitation, acquisition, and use of face recognition technology and related software and services.
This software or services may be provided by Rekognition, Face++, and FaceFirst; this request is applicable to these and any other company providing facial recognition services under consideration or contract with this agency.

Responsive materials include but are not limited to:

• Agreements: contracts (including non-disclosure agreements), licensing agreements, nondisclosure agreements
• Bid records: Requests For Proposal (or equivalent calls for bids), sole source or limited source justification and approval documentation, documentation of selection, and other materials generated in the consideration and selection of the technology in question
• Company relations and communications: records related to meetings or follow-up actions with any vendors, companies, or other private entities marketing face recognition to this agency for immigration, intelligence, law enforcement, or other use.
• Financial records: purchase orders, invoices, and other memoranda and documentation.
• Marketing records: All marketing materials - unsolicited, requested, or otherwise - acquired from vendors of face recognition technology
• Policy records: any policy directives, guidance documents, memoranda, training materials, or similar records governing the use of face recognition technology for immigration, law enforcement, or other purposes. Any memoranda of understanding between this agency and other agencies to share data, access remote systems or other forms of information sharing with external agencies.
• Training records: training material governing the use, sharing, or access to any related data related to or collected by the face recognition software/technology, including the legal standard that is required before using the technology. Documents, should they exist, about training for bias in the use of facial recognition technology.
• Use and function records: Materials that describe the function of the software considered or in use by this agency, including emails, handouts, PowerPoint presentations, advertisements, or specification documents.
• Validation and accuracy: Records, reports, audits, and other documents sufficient to describe validation, accuracy, reliability, and policy compliance of the system.

Please limit the search to records produced from January 1, 2017 – present. Please include in your search as responsive records: communications, memorandums, background papers, meeting minutes, email exchanges, or presentation materials. If your office has questions about this request, please feel free to direct them to the address associated with this request or call the MuckRock office at 617-299-1832.

The requested documents will be made available to the general public, and this request is not being made for commercial purposes.

In the event that there are fees, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days.

Sincerely,

Freddy Martinez

From: Ohio Law Enforcement Gateway

Subject: Public Records Request

Email

Mr. Martinez,

Please see the attached correspondence regarding your recent public records request.

Thank you,

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Steve Irwin
Senior Public Information Officer - Communications
Office of Ohio Attorney General Dave Yost
Office number: (614) 728-5417
Cell number: (614) 955-8844
Steve.Irwin@OhioAttorneyGeneral.gov<mailto:Steve.Irwin@OhioAttorneyGeneral.gov>

Confidentiality Notice: This message is intended for use only by the individual or entity to whom or which it is addressed and may contain information that is privileged, confidential and/or otherwise exempt from disclosure under applicable law. If the reader of this message is not the intended recipient, or the employee or agent responsible for delivering the message to the intended recipient, you are hereby notified that any dissemination, distribution or copying of this communication is strictly prohibited. If you have received this communication in error, please notify me immediately by telephone.

From: Ohio Law Enforcement Gateway

Subject: BCI request relating to facial recognition

Email

Mr. Martinez,

Steve Irwin asked me to send you the attached final response along with responsive record relating to your request with BCI.

Sincerely, Christine

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Christine Shuff
Bureau of Criminal Investigation, Administrative Assistant
Office of Ohio Attorney General David Yost
Office number (740) 845-2182
Fax number (740) 845-2020
Christine.Shuff@OhioAttorneyGeneral.gov<mailto:Christine.Shuff@OhioAttorneyGeneral.gov>

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