PWBC Tri-County FOIA Project: Residential Water Data (Clerk)

Cass Charrette filed this request with the Clerk of Oak Park, MI.
Tracking #

R000254-030222

Multi Request PWBC Tri-County FOIA Project: Residential Water Data
Status
Completed

Communications

From: Cass Charrette

Dear Records Custodian,

This is a request under the Michigan Freedom of Information Act (MCL 15.231 et. seq.) for documents that detail how your community’s water system functions, including details on utility terminations, restorations, and rates.

As context for this request, I am requesting these records on behalf of the People’s Water Board Coalition, a non-profit organization that advocates for equitable access, protection, and affordability of utility services, and water conservation. We are filing similar requests for information with many other Michigan water utilities in collaboration with residents, community leaders, and local officials to better support the needs of low-income customers. If any of this information is publicly available and accessible, please send a link to the webpage where it is located. Please reply to this request via email. If you have any question or concern about this request, please call Cass Charrette at 248-980-1191.

When possible, please provide the requested quantitative data in an Excel spreadsheet or other native digital format (such as CSV files).

1. A copy of any data and documents that list the addresses and dates of residential customers that have had their water service terminated starting January 1, 2019 to date of the submission of the FOIA, the reason for the termination, and the amount of arrears for each account. If this data is produced in another format, such as written logs or summary reports, please provide a copy of that instead. If your agency has a policy that home address information is exempt from FOIA, please provide this data at the street level.

2. Any documents describing and listing the addresses and dates of residential customers that have had their water service restored starting January 1, 2019 to date of submission of the FOIA, following a disconnection. If this data is included in the same data set as Item 6, you may provide that full data set in lieu of processing this element separately.

3. A copy of any existing, regularly generated reports that include the total amount of water and wastewater customer arrearages, number of customers in arrears, and median amount of arrearages per customer, and number of customers subject to potential service disconnection due to arrears by customer class (e.g., residential, non-profit, commercial, industrial) starting January 1, 2019 to date of submission of the FOIA.

4. A copy of a list of referrals the utility/water system/municipality sent to the tax assessor to place a tax lien on properties due to non-payment of any water or sewer bill, starting January 1, 2019 to date of submission of the FOIA, and the amount of arrears for each account. If this information is stored in a summary database, you may provide that database.

5. Any documents describing or listing the addresses of residential customer accounts that have been enrolled in and have been discharged from the Great Lakes Water Authority’s Water Residential Assistance Program, and the reason for such removal or discharge, starting January 1, 2019 to date of submission of the FOIA.

As I am requesting these records as a representative of People’s Water Board Coalition, a non-profit organization, and am doing so in the public interest, I request a waiver of fees. The analysis and release of these materials will contribute significantly to public understanding of water affordability issues in the tri-county area.

I will expect a response within 5 business days as provided by law. If my request is denied in whole or in part, I expect a detailed justification for withholding the records. I also request any segregable portions that are not exempt to be disclosed.

If you have any questions or suggestions for reducing the burden of my request, please reach out and we are happy to discuss.

Sincerely,
People’s Water Board Coalition

From: Clerk

Attachments:
INV22-R000254-1.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HS5ewDE-2BBh2eUrX3VuV084iEZiAn7yFTGS2vsbpP4XKyx1F5CRBAWp9Im-2FpD371Bd6PXDuo2auzjcvuatwS0LqjARZQu3A4vlL-2F3koVlRs5Gxk8oHoigdV64-2BXLKpypgruguOR4u-2FvXW6nKTZW1E-2FZ6XFFYwcSlcXEF5oTW01mTpn9BInYDvPyJvEitR5L5vGFsO-2BEZqaQxh1P4kczQj9xQMbiLGBDrm70DZhesa4APDqCiLXlu63ge8QK0LbRIIQ6NX6TM0Xtzt3440FnUKfMIkZEOTZ7SYMNLHzyhYXnX3E4qS98JyMlyh05z0gdkzvorBnHxzAKuUwnL4VslvM5TzWrQGPnJfSsjTIRYlkhyM45Vus-2BgCun-2BgtOMHGpii7Vy1OYQ6SQ-2FSuMBFdIFJ3DYZORNSv6e2WulXZuDaawFJtZ0KJ5QNpLR4oclG2YXsYKdbuZkqpzDztZupjMI7x49IEfSdc-2BhC8A4S3SqYU9keXDqvsF-2BM7VRoH7F-2BYOXPUoP2UpEWY9ToNnydeHqs8rc-3D7RQ5_Zg8P4STI5-2FmmAFeNQR-2BG6zQzgI-2FDsRjb678qz-2Bre7Miuy-2FTBJk8Qzew02Fg9cXW0MyD2euyV79G0JXLxRrbSMefnyRs6G57nwDaMuJxVGpXtUIMIEREELyqhCATHBrzZtKQCK1B1B1-2FIFnFil3vTQlXPqfVmC7G1n0dJEscfgL7hq6JxE5-2BSYGepu8aYH422zSF7fe061-2FPvLri0fNqnuAoP-2FOQL94YBqgsnh5iENgLV7SRCvMRNZ6duahO9hwDq)



RE: PUBLIC RECORDS REQUEST of March 02, 2022, Reference # R000254-030222.
Dear Cass Charrette,
Your invoice is ready. Please login to the to make an online payment. Oak Park, Michigan Public Records Center
You can also make a check or money order payable to: City of Oak Park and mail to:
City of Oak Park
Office of the City Clerk
14000 Oak Park Blvd
Oak Park, MI 48237
Sincerely, 
Mark Hotz
Assistant City Clerk
City Clerk

From: Clerk

Attachments:
INV22-R000254-1.pdf (https://u8387778.ct.sendgrid.net/ls/click?upn=6HtRfOYLt5fXvpttM-2FU1HS5ewDE-2BBh2eUrX3VuV084iEZiAn7yFTGS2vsbpP4XKyx1F5CRBAWp9Im-2FpD371Bd0k0cJMBgyOlB-2BEXRyNXV0dE5RlXIzveEMKWcoKxW-2BjWsnIRyh6UoxN1VJBAVzDIeDPzRQ5coDCJyy-2BRblwOSSD-2BaaEvOivVj0mr5u-2BSncaLe-2BPjzu-2FP-2BtaIDFUmVTHRNmxDq7FrhWLFDLVs1G29JYICI-2BnWvdXzxaw3sKJg7Y-2F1vAr89k9tBNgm4gfYFkM7zQ99H4bn6VxbYR5DZOyk7z1LVBljYcEb59IGHVjrz-2BCN5yU4qCfdDgmtpg3ZLpmpy-2FtUV-2BwHwiRjXEZNa-2BW5r4zbcksukVI0HGu0ZJKJ0s-2F6Ybn-2FFh9vaXZRh42Bkc9u2Xx5c2tlWgizDqr0vuf1D3g4Bl6onRTe2LTgiEttOmnjoPNEdivCkWVWCyYzM2J6JH4QzshkMfdKLDfKwYr-2BrX5ooDOzPH-2Fe6fZIx-2FfWEGtf4UWc918WkF4zrFR9JxthhNTTNbQ0ID7NRx0XF1-2FrLO1a-2FrCFya87ctLihBUYP75QXrTd_Zg8P4STI5-2FmmAFeNQR-2BG6zQzgI-2FDsRjb678qz-2Bre7Miuy-2FTBJk8Qzew02Fg9cXW0XD4-2FS8nl3Ric75bvAvu-2BH630EBCoYixSZF9u0Zx6FzNBBUaSqDSnJqdqCXi9Y-2FNTyxKNAnbT2yK-2FJ4SNk9ZMDYg7N1Ti0cvw7r2lWzD4vgKgvYs8fw6aGft4QYIgQ-2BOrgFpC6SIkr0tOCl4gaEpjQ-2BH85p9ocYV3pPMzPRn4cLg-3D)



RE: PUBLIC RECORDS REQUEST of March 02, 2022, Reference # R000254-030222.
Dear Cass Charrette,
We have not received your payment on invoice number INV22-R000254-1 for Public Records requested by you on March 02, 2022 with Request Number R000254-030222.
Please login to the Public Records Center to make payment.
You can also make a check or money order payable to: City of Oak Park and mail to:
City of Oak Park
Office of the City Clerk
14000 Oak Park Blvd
Oak Park, MI 48237
Sincerely, 
Mark Hotz
Assistant City Clerk
City Clerk

From: Cass Charrette


To Whom It May Concern:

Please find enclosed a check for $16.00 to satisfy the fee associated with the attached public records request.

Thank you.

Check sent by Muckrock Staff

Pay to the order of:

City of Oak Park
City Clerk
14000 Oak Park Blvd
Oak Park, MI 48237

#10386
Amount of: $16.00
  • Created — 04/27/2022
  • In Transit — 04/30/2022
  • In Local Area — 05/02/2022
  • Processed For Delivery — 05/02/2022
  • Deposited — 05/04/2022

From: Clerk

RE: PUBLIC RECORDS REQUEST of March 02, 2022, Reference # R000254-030222
Dear Cass Charrette,
We have received your payment on invoice number INV22-R000254-1:
Payment Date Payment Method Payment Amount
5/3/2022 Check $16.00
If you are paying the estimate, we will now begin working on gathering documents responsive to your request. Once we have gathered the documents, a final statement of the remaining balance owed will be sent to you. This amount may change from the estimate depending on how much time and labor is actually spent on your request. Full payment is required before we release the records to you.
If you are making your final payment, we will contact you once your request is fulfilled and the documents are available for you online at the Public Records Center.
Sincerely,
Oak Park, Michigan

From: Clerk

--- Please respond above this line ---

RE: City Records Request of March 02, 2022, Reference # R000254-030222 Dear Cass Charrette, The City of Oak Parky received a public records request from you on March 02, 2022. Your request mentioned: Dear Records Custodian,

This is a request under the Michigan Freedom of Information Act (MCL 15.231 et. seq.) for documents that detail how your community’s water system functions, including details on utility terminations, restorations, and rates.

As context for this request, I am requesting these records on behalf of the People’s Water Board Coalition, a non-profit organization that advocates for equitable access, protection, and affordability of utility services, and water conservation. We are filing similar requests for information with many other Michigan water utilities in collaboration with residents, community leaders, and local officials to better support the needs of low-income customers. If any of this information is publicly available and accessible, please send a link to the webpage where it is located. Please reply to this request via email. If you have any question or concern about this request, please call Cass Charrette at 248-980-1191.

When possible, please provide the requested quantitative data in an Excel spreadsheet or other native digital format (such as CSV files).

1. A copy of any data and documents that list the addresses and dates of residential customers that have had their water service terminated starting January 1, 2019 to date of the submission of the FOIA, the reason for the termination, and the amount of arrears for each account. If this data is produced in another format, such as written logs or summary reports, please provide a copy of that instead. If your agency has a policy that home address information is exempt from FOIA, please provide this data at the street level.

2. Any documents describing and listing the addresses and dates of residential customers that have had their water service restored starting January 1, 2019 to date of submission of the FOIA, following a disconnection. If this data is included in the same data set as Item 6, you may provide that full data set in lieu of processing this element separately.

3. A copy of any existing, regularly generated reports that include the total amount of water and wastewater customer arrearages, number of customers in arrears, and median amount of arrearages per customer, and number of customers subject to potential service disconnection due to arrears by customer class (e.g., residential, non-profit, commercial, industrial) starting January 1, 2019 to date of submission of the FOIA.

4. A copy of a list of referrals the utility/water system/municipality sent to the tax assessor to place a tax lien on properties due to non-payment of any water or sewer bill, starting January 1, 2019 to date of submission of the FOIA, and the amount of arrears for each account. If this information is stored in a summary database, you may provide that database.

5. Any documents describing or listing the addresses of residential customer accounts that have been enrolled in and have been discharged from the Great Lakes Water Authority’s Water Residential Assistance Program, and the reason for such removal or discharge, starting January 1, 2019 to date of submission of the FOIA.

As I am requesting these records as a representative of People’s Water Board Coalition, a non-profit organization, and am doing so in the public interest, I request a waiver of fees. The analysis and release of these materials will contribute significantly to public understanding of water affordability issues in the tri-county area.

I will expect a response within 5 business days as provided by law. If my request is denied in whole or in part, I expect a detailed justification for withholding the records. I also request any segregable portions that are not exempt to be disclosed.

If you have any questions or suggestions for reducing the burden of my request, please reach out and we are happy to discuss.

Sincerely,
People’s Water Board Coalition

Upload documents directly: https://www.muckrock.com/ The City of Oak Park has reviewed its files and has located records responsive to your request. Please log in to the Public Records Center at the following link to retrieve the responsive records. City Records Request - R000254-030222 For questions or additional information, please reply to this email. Sincerely, Mark Hotz
Assistant City Clerk

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