Student Privacy Virginia Documents (Region 8) (Nottoway County Public Schools)

We are in receipt of your FOIA request. This is notification that we will
need an extension on your request (greater than 5 days) due to the COVID-19
pandemic and school closures. Upon completion, I will send promptly. If
you have any questions or concerns, please respond directly to this email.
Thank you.

*Charlotte WoodAdministrative Assistant **to the Superintendent *

*Clerk of the School BoardNottoway County Public Schools434-645-9596
Phone434-645-1266 FAX*
*The information conveyed in this communication is intended for the use of
the original addressee(s), and may be legally privileged, confidential,
and/or exempt from disclosure under applicable law. If this communication
was not addressed or copied to you, then you have received it in error and
are strictly prohibited from reading, copying, distributing, disseminating,
or transmitting any of the information it conveys. If you received this
communication in error, please destroy all electronic, paper, and other
copies, and notify the sender of the error immediately. Accidental
transmission of this communication is not intended to waive any privilege
or confidentiality protected under Virginia's Freedom of Information Act.*

Hi Mr. Nash,
The FOIA request is being processed through our administrative department.
I expect to have answers for you by the end of the next week (approximately
July 9th). Virginia will be in Phase 3 starting July 1st, which will
enable a full staff at our office to be able to retrieve the data for you.
Thank you again for your patience and outreach.

*Charlotte WoodAdministrative Assistant **to the Superintendent *

*Clerk of the School BoardNottoway County Public Schools434-645-9596
Phone434-645-1266 FAX*
*The information conveyed in this communication is intended for the use of
the original addressee(s), and may be legally privileged, confidential,
and/or exempt from disclosure under applicable law. If this communication
was not addressed or copied to you, then you have received it in error and
are strictly prohibited from reading, copying, distributing, disseminating,
or transmitting any of the information it conveys. If you received this
communication in error, please destroy all electronic, paper, and other
copies, and notify the sender of the error immediately. Accidental
transmission of this communication is not intended to waive any privilege
or confidentiality protected under Virginia's Freedom of Information Act.*

This is in response to your follow up. I was hospitalized for an illness and have returned home. Your request is a priority and I will submit a response to you as soon as I return to the office.
-C Wood
Sent from my iPhone

To: Tom Nash
From: Charlotte Wood
RE: FOIA Request

Message:

Pursuant to the Virginia Freedom of Information Act, I hereby request the
following records:

- A copy of any data release consent forms parents or students are asked to
sign
- Any current policy documents or guidelines governing student data usage
- Any amendments made to those forms from 2015-2019
- Documents outlining any third-party programs or applications collecting
student data
*Answer:*
*I offer the current policy adopted July 9, 2015 regarding Release of
Student Data/Records (attached), along with the consent form. (attached)*

*We do not release student data or information to third-party vendors.*
*If you have further questions, please let me know. Thank you for your
patience.*

*Charlotte WoodAdministrative Assistant **to the Superintendent *

*Clerk of the School BoardNottoway County Public Schools434-645-9596
Phone434-645-1266 FAX*
*The information conveyed in this communication is intended for the use of
the original addressee(s), and may be legally privileged, confidential,
and/or exempt from disclosure under applicable law. If this communication
was not addressed or copied to you, then you have received it in error and
are strictly prohibited from reading, copying, distributing, disseminating,
or transmitting any of the information it conveys. If you received this
communication in error, please destroy all electronic, paper, and other
copies, and notify the sender of the error immediately. Accidental
transmission of this communication is not intended to waive any privilege
or confidentiality protected under Virginia's Freedom of Information Act.*

On Fri, Jul 17, 2020 at 10:23 AM Charlotte Wood <
wood.charlotte@nottowayschools.org> wrote:

> This is in response to your follow up. I was hospitalized for an illness
> and have returned home. Your request is a priority and I will submit a
> response to you as soon as I return to the office.
> -C Wood
>
> Sent from my iPhone
>
> On Jul 15, 2020, at 5:06 AM, requests@muckrock.com wrote:
>
> 
>
>
> Nottoway County Public Schools
> FOIA Office
> 10321 E Colonial Trail Hwy
> Crewe, VA 23930
>
> July 15, 2020
>
> This is a follow up to a previous request:
>
> To Whom It May Concern:
>
> I wanted to follow up on the following Virginia Freedom of Information Act
> request, copied below, and originally submitted on Feb. 19, 2020. Please
> let me know when I can expect to receive a response.
>
> Thanks for your help, and let me know if further clarification is needed.
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
> Upload documents directly:
> https://accounts.muckrock.com/accounts/login/?url_auth_token=AABzHvCpZI91ffFdEPqGHjqJGDQ%3A1jvdN4%3AME4zGGIugWvv7vBlM5nb4vkD0MI&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fnottoway-county-public-schools-20412%252Fstudent-privacy-virginia-documents-region-8-nottoway-county-public-schools-88374%252F%253Femail%253DWood.Charlotte%252540nottowayschools.org
> Is this email coming to the wrong contact? Something else wrong? Use the
> above link to let us know.
>
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 88374
> 411A Highland Ave
> Somerville, MA 02144-2516
>
> PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also
> note that improperly addressed (i.e., with the requester's name rather than
> "MuckRock News" and the department number) requests might be returned as
> undeliverable.
>
> ---
>
> On June 30, 2020:
> Subject: RE: Virginia Freedom of Information Act Request: Student Privacy
> Virginia Documents (Region 8) (Nottoway County Public Schools)
> Hello Ms. Wood,
>
> Thank you so much for the update. We'll look forward to hearing from you
> again.
>
> Have a great week.
> ---
>
> On June 29, 2020:
> Subject: Re: Virginia Freedom of Information Act Request: Student Privacy
> Virginia Documents (Region 8) (Nottoway County Public Schools)
> Hi Mr. Nash,
> The FOIA request is being processed through our administrative department.
> I expect to have answers for you by the end of the next week (approximately
> July 9th). Virginia will be in Phase 3 starting July 1st, which will
> enable a full staff at our office to be able to retrieve the data for you.
> Thank you again for your patience and outreach.
>
> *Charlotte WoodAdministrative Assistant **to the Superintendent *
>
> *Clerk of the School BoardNottoway County Public Schools434-645-9596
> Phone434-645-1266 FAX*
> *The information conveyed in this communication is intended for the use of
> the original addressee(s), and may be legally privileged, confidential,
> and/or exempt from disclosure under applicable law. If this communication
> was not addressed or copied to you, then you have received it in error and
> are strictly prohibited from reading, copying, distributing, disseminating,
> or transmitting any of the information it conveys. If you received this
> communication in error, please destroy all electronic, paper, and other
> copies, and notify the sender of the error immediately. Accidental
> transmission of this communication is not intended to waive any privilege
> or confidentiality protected under Virginia's Freedom of Information Act.*
>
> ---
>
> On March 19, 2020:
> Subject: FOIA request
> We are in receipt of your FOIA request. This is notification that we will
> need an extension on your request (greater than 5 days) due to the COVID-19
> pandemic and school closures. Upon completion, I will send promptly. If
> you have any questions or concerns, please respond directly to this email.
> Thank you.
>
> *Charlotte WoodAdministrative Assistant **to the Superintendent *
>
> *Clerk of the School BoardNottoway County Public Schools434-645-9596
> Phone434-645-1266 FAX*
> *The information conveyed in this communication is intended for the use of
> the original addressee(s), and may be legally privileged, confidential,
> and/or exempt from disclosure under applicable law. If this communication
> was not addressed or copied to you, then you have received it in error and
> are strictly prohibited from reading, copying, distributing, disseminating,
> or transmitting any of the information it conveys. If you received this
> communication in error, please destroy all electronic, paper, and other
> copies, and notify the sender of the error immediately. Accidental
> transmission of this communication is not intended to waive any privilege
> or confidentiality protected under Virginia's Freedom of Information Act.*
>
> ---
>
> On Feb. 19, 2020:
> Subject: Virginia Freedom of Information Act Request: Student Privacy
> Virginia Documents (Region 8) (Nottoway County Public Schools)
> To Whom It May Concern:
>
> Pursuant to the Virginia Freedom of Information Act, I hereby request the
> following records:
>
> - A copy of any data release consent forms parents or students are asked
> to sign
> - Any current policy documents or guidelines governing student data usage
> - Any amendments made to those forms from 2015-2019
> - Documents outlining any third-party programs or applications collecting
> student data
>
> The requested documents will be made available to the general public, and
> this request is not being made for commercial purposes.
>
> In the event that there are fees, I would be grateful if you would inform
> me of the total charges in advance of fulfilling my request. I would prefer
> the request filled electronically, by e-mail attachment if available or
> CD-ROM if not.
>
> Thank you in advance for your anticipated cooperation in this matter. I
> look forward to receiving your response to this request within 5 business
> days, as the statute requires.
>
> Sincerely,
>
> Tom Nash
>
> Filed via MuckRock.com
> E-mail (Preferred): requests@muckrock.com
> Upload documents directly:
> https://accounts.muckrock.com/accounts/login/?url_auth_token=AABzHvCpZI91ffFdEPqGHjqJGDQ%3A1jvdN4%3AME4zGGIugWvv7vBlM5nb4vkD0MI&next=https%3A%2F%2Fwww.muckrock.com%2Faccounts%2Flogin%2F%3Fnext%3D%252Faccounts%252Fagency_login%252Fnottoway-county-public-schools-20412%252Fstudent-privacy-virginia-documents-region-8-nottoway-county-public-schools-88374%252F%253Femail%253DWood.Charlotte%252540nottowayschools.org
> Is this email coming to the wrong contact? Something else wrong? Use the
> above link to let us know.
>
> For mailed responses, please address (see note):
> MuckRock News
> DEPT MR 88374
> 411A Highland Ave
> Somerville, MA 02144-2516
>
> PLEASE NOTE: This request was filed by a MuckRock staff reporter. Also
> note that improperly addressed (i.e., with the requester's name rather than
> "MuckRock News" and the department number) requests might be returned as
> undeliverable.
>
>