APRA procedures (North Smithfield School Department)

Dear Mr. Musgrave,

Per you request for public records received in the office of the Superintendent of Schools on Monday, 4/28/14:

All documents requested (procedures & records request form) are available on our website at the following link: http://www.northsmithfieldschools.com/access-public-records.

There is no charge for this information.

Sincerely,
Sherry

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To Whom It May Concern:

Pursuant to the Rhode Island Access to Public Records Act ("APRA"), I hereby request the following records:

Written procedures for access to the agency's public records, including any records request forms required or suggested by the agency.

I also request that, if appropriate, fees be waived as I believe this request is in the public interest. The requested documents will be made available to the general public free of charge as part of the public information service at MuckRock.com, processed by a representative of the news media/press and is made in the process of news gathering and not for commercial usage.

In the event that fees cannot be waived, I would be grateful if you would inform me of the total charges in advance of fulfilling my request. I would prefer the request filled electronically, by e-mail attachment if available or CD-ROM if not.

Thank you in advance for your anticipated cooperation in this matter. I look forward to receiving your response to this request within 10 business days, as the statute requires.
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Sherry D. McGahan
Secretary to the Superintendent of Schools
North Smithfield School Department
PO Box 72, 83 Green Street
Slatersville, RI 02876
Tel: (401)769-5492, Ext. 2205
Fax: (401)769-5493
E-mail: smcgahan@nsps.us<mailto:smcgahan@nsps.us>
Website: www.northsmithfieldschools.com<http://www.northsmithfieldschools.com>

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v12211926

Hi Shawn -whoever and whichever the above e-mail addresses match to;

This is the 2nd day in a row where - we presume you - has sent a copied/pasted e-mail that you state was sent previously to two of my staff but neither previously received either one that you cite.

Please provide the original e-mails sent out not a copy/paste version. We are concerned that it may not be you sending these or that you are acting as an intermediary for someone else – we have no problem complying with legitimate requests however we need to know who we are dealing with. Thank you for your help with this.

You sent your 1st request in April (attached) asking for the APRA information which we received and my secretary responded to so you were fully aware of what the procedures are. If you note though, it is a different e-mail address from the two we just received.

Hopefully you can see how this is disconcerting. Especially as it seems that you or someone else may be trying to document that the school Department is not responding in the time limit required. It is important for us to go on record that those e-mail requests were not received by us. Perhaps it is best that they be submitted in writing via regular mail or perhaps a written request using our form that is PDF to us.

Once I hear back from you with your response -and feel free to call directly if you wish - we will respond to your latest record request including any associated fees.
Thanks for understanding and helping us to understand what you and your company does and how we can more effectively interface.

Stephen Lindberg
Superintendent of Schools

North Smithfield School Department
83 Green Street
PO Box 72
Slatersville, RI 02876-0072
Telephone: (401)769-5492
Fax: (401)769-5493
R.I. Relay: (800)745-5555
www.northsmithfieldschools.com<http://www.northsmithfieldschools.com/>